Before You Book
- Please ensure you have obtained the required risk-management approval from Enterprise Risk Management & Insurance and department.
- If the total value is greater than $3,000 (INCLUDING TAX): contact Office of Procurement and Contracts ( purchasing@laurentian.ca ) before making any commitment to the Supplier.
If you are traveling alone or with a small group (TOTAL Value under $3,000, INCLUDING TAX)
Please contact finance@laurentian.ca to find out how you can pay for your flight(s) if a Procurement Card is not available.
If you are traveling with a large group (TOTAL Value above $3,000, INCLUDING TAX)
Please contact purchasing@laurentian.ca to book large group flights.
Steps for Reimbursement
- Complete Travel: Ensure all travel arrangements and expenses comply with University policies.
- Collect Receipts: Gather original itemized receipts for all expenses except per diems and gratuitous accommodations.
- Fill Out Expense Form: Accurately complete the Travel Expense Claim Form (available via finance@laurentian.ca), detailing the purpose, dates, and destinations of the trip.
- Attach Documentation: Include all required receipts, conference brochures, meeting agendas, and any other relevant documents.
- Obtain Approvals: Secure signatures from the traveler and the authorized approving officer. Ensure authorization is one level above the claimant.
- Submit Expense Form: Submit the completed Expense Form to Accounts Payable (accountspayable@laurentian.ca) within 15 working days of trip completion.
- Review and Processing: Accounts Payable (accountspayable@laurentian.ca) will review the claim for compliance with University policies and process the reimbursement.
- Receive Reimbursement: The reimbursement will be issued to the traveler through the University's standard payment methods.