Outgoing Exchange Students

To begin your exchange journey, you must complete the Laurentian Exchange Application Form by the appropriate deadline:

• Fall 2025 Term: Applications open from January to June 2025
• Winter 2026 Term: Applications open from June to October 2025

All applications are reviewed by the Laurentian International Exchange Team. If your application is approved, Laurentian will formally nominate you to your selected host institution. Please note that the host university will conduct its own review process and may require you to complete additional application steps.

When preparing your exchange application, you will be asked to submit several key documents, including:

• A copy of your passport
• The completed exchange application form
• A tentative learning agreement outlining proposed courses at the host institution
• A letter of motivation explaining your interest in the exchange program
• Budget information detailing anticipated expenses and funding sources
• Proof of language proficiency, if required by the host institution

Ensure all documents are complete and submitted by the application deadline to avoid delays in the review process

Pre-departure preparation: As part of your preparation for studying abroad, you are required to attend the Pre-Departure Orientation organized by Laurentian International.

• These sessions are offered each term and are mandatory for all students participating in an international exchange.
• The orientation provides essential information on a range of topics, including travel logistics, safety and security, health considerations, cultural awareness, and other practical tips to help you prepare for your time abroad.

Please note: Attendance at the Pre-Departure Orientation is a mandatory requirement for formal approval to participate in international travel. This session ensures you are fully informed and equipped to make the necessary arrangements for a successful exchange experience.

• Immigration requirements vary by country. To determine the specific documentation needed for your host country, you must contact the visa or consular office of that country located in Canada.
• It is your responsibility to obtain all necessary documents, such as a study permit or visa, to legally enter and remain in your host country for the full duration of your exchange.

Important: Visa and permit application processing times can be lengthy. To prevent delays, it is strongly recommended that you begin the application process at least three months before your planned departure date.

• Exchange students are encouraged to arrange their accommodation through the host university’s International Office or Student Services. These offices often provide valuable support in securing on-campus housing or offer guidance and resources for finding off-campus accommodations. Utilizing these services can help ensure a smooth and reliable housing arrangement during your exchange.
• If you plan to live on campus, be sure to review and adhere to the application deadlines for student housing at your host institution. On-campus accommodation is often limited and allocated on a first-come, first-served basis.
• For detailed information about accommodation options, application procedures, and other student services, please visit your host institution’s official website.

It is essential to secure comprehensive health and travel insurance that covers the entire duration of your exchange, including any travel planned before or after your academic term. Your coverage should include medical emergencies, hospitalization, and repatriation, as well as trip interruption or cancellation, where applicable.

Proper financial planning is essential for a successful exchange experience. Be sure to:

1. Check the Exchange Rate
   Familiarize yourself with the current exchange rate for your host country’s currency to better understand the value of your funds abroad.
2. Create a Budget
   Develop a comprehensive budget that accounts for accommodation, transportation, meals, academic materials, travel, and personal expenses during your stay.
3. Carry Local Currency
   Arrive with a small amount of local currency on hand to cover immediate expenses such as transportation, meals, or incidentals upon arrival.

Before departing for your exchange, it is essential to be prepared for emergencies:

1. Maintain Emergency Contacts: Keep a record of emergency contact information for both Laurentian International and your host institution. Ensure this information is easily accessible throughout your time abroad.
2. Secure Important Documents: Photocopy key documents, such as your passport, visa, insurance details, and learning agreement, and store the copies in a location separate from the originals. This precaution can help facilitate quicker assistance in the event of loss or theft.

• Your host institution will serve as your primary point of contact for academic and campus-related matters.
• Laurentian International remains available to provide additional support and guidance throughout your exchange.
• As a representative of Laurentian University, you are encouraged to engage with students at your host institution who may be interested in participating in future exchange opportunities.
• Students must remain registered at Laurentian University and continue to pay regular tuition and ancillary fees to Laurentian for the duration of their exchange.

As you return from your international exchange, there are a few important steps to complete:

• Credit Transfer
  To ensure the successful transfer of your academic credits, submit your signed learning agreement along with an official transcript from your host institution to the Laurentian International Office.
• Share Your Experience
  We encourage you to share your exchange journey by submitting photos and personal stories to lugo@laurentian.ca. Your experience can inspire and inform future exchange students.
• Leverage Your Exchange
  Connect with Laurentian Career Hub for guidance on incorporating your international experience into your résumé, or to explore opportunities for further education abroad.
• Credit Transfer
  To ensure the successful transfer of your academic credits, submit your signed learning agreement along with an official transcript from your host institution to the Laurentian International Office.