How to Enter a Requisition

Create a Requisition in Ellucian

It is important that the requisition be sufficiently detailed to identify the exact services or goods needed and to enable the supplier to fill the order. The requisition must have the name of the requisitioner, name of vendor, approvers (Budget Holder & Finance), line items (items being purchased), budget number, taxes and any special delivery details required. 

Requisitions should be based on the quotation and not the invoice. Once the requisition is: approved by Finance and Budget Holder, Procurement and Contracts reviews the quotation (s) and Requisition, a Purchase Order will be generated and sent to vendor. A requisition is not a commitment of funds or commitment to goods/services; it is an encumbrance of funds. 
ONLY an authorized Purchase Order is a commitment of funds and serves as commitment to the vendor for goods and services.

Procurement and Contracts- Requisition Training (REQM) 

Procurement and Contracts provides training to faculty and staff on how to create requisitions and can be contacted at purchasing@laurentian.ca . Procurement and Contracts has a Google Shared Drive that may be shared with those within the University who request access. The Google Folder contains: 

• The Policy on Procurement, 

• Signing Authorization Policy, 

• How to Create a Requisition (step-by-step instruction) and How to Approve a Requisition.

PLEASE NOTE: Financial Services provides the training on Requisition Approvals (APRN). Please contact Finance@laurentian.ca 

Step-by-Step Requisition Generation Instruction