Rental Vehicles (CAUBO)
Before You Book
- Please ensure you have obtained the required risk-management approval from Enterprise Risk Management & Insurance.
- If the total value is greater than $3,000 (INCLUDING TAX): contact Office of Procurement and Contracts ( purchasing@laurentian.ca ) before making any commitment to the Supplier
3 Simple Steps to Book
- Create a website account using your LU email address.
- Once your account is confirmed, login and book on CAUBO Car Rentals webpage.
- Follow the reservation instructions to obtain the CAUBO discounted rate.
Rental Vehicles (Awarded Suppliers)
Budget
Enterprise
National
3 Simple Steps to Book
- Contact the Office of Procurement and Contracts.
- Obtain your discounted rate code.
- Contact the supplier via website or phone to book.
Highway Motor Coach Service
Before You Book
- Please ensure you have obtained the required risk-management approval from Enterprise Risk Management & Insurance.
- If the total value is greater than $3,000 (INCLUDING TAX): contact Office of Procurement and Contracts ( purchasing@laurentian.ca ) before making any commitment to the Supplier
3 Simple Steps to Book
- Contact Tisdale Bus Lines to request a quote.
- Enter a requisition.
- Receive the service and pay the supplier.
Steps for Reimbursement
- Complete Travel: Ensure all travel arrangements and expenses comply with University policies.
- Collect Receipts: Gather original itemized receipts for all expenses except per diems and gratuitous accommodations.
- Fill Out Expense Form: Accurately complete the Travel Expense Claim Form (available via finance@laurentian.ca), detailing the purpose, dates, and destinations of the trip.
- Attach Documentation: Include all required receipts, conference brochures, meeting agendas, and any other relevant documents.
- Obtain Approvals: Secure signatures from the traveler and the authorized approving officer. Ensure authorization is one level above the claimant.
- Submit Expense Form: Submit the completed Expense Form to Accounts Payable (accountspayable@laurentian.ca) within 15 working days of trip completion.
- Review and Processing: Accounts Payable (accountspayable@laurentian.ca) will review the claim for compliance with University policies and process the reimbursement.
- Receive Reimbursement: The reimbursement will be issued to the traveler through the University's standard payment methods.