Hotel

Faculty and Staff have access to Canadian Association of University Business Officers (CAUBO) rates across Canada.

Please ensure you have obtained the required approvals from your department and Enterprise Risk Management & Insurance.
If the total value is greater than $3,000 (INCLUDING TAX): contact Office of Procurement and Contracts ( purchasing@laurentian.ca ) before making any commitment to the Supplier

Create a website account using your LU email address.
Once your account is confirmed, login and search the CAUBO Hotel Program Preferred Rates database.
Follow the reservation instructions to obtain the CAUBO discounted rate.

Complete Travel: Ensure all travel arrangements and expenses comply with University policies.
Collect Receipts: Gather original itemized receipts for all expenses except per diems and gratuitous accommodations.
Attach Documentation: Include all required receipts, conference brochures, meeting agendas, and any other relevant documents.
Obtain Approvals: Secure signatures from the traveler and the authorized approving officer. Ensure authorization is one level above the claimant.
Review and Processing: Accounts Payable (accountspayable@laurentian.ca) will review the claim for compliance with University policies and process the reimbursement.
Receive Reimbursement: The reimbursement will be issued to the traveler through the University's standard payment methods.