Administrative Assistant, School of Education

Required Position

Full-Time Temporary Appointment until March 31, 2027

Responsibilities

Vacancy Status: Existing position

Reporting to the Business Manager, School of Education and Health, this position provides program support and contributes to the day-to-day operation of the program by collaborating on the following duties: 

• Provide confidential and comprehensive administrative support of the School of Education's hybrid and concurrent programs:
• Organize and participate in meetings, reserve space (classrooms, meeting rooms, etc.)
• Support the School of Education/École d’éducation’s Administrative Assistant in the preparation of minutes, prepare, produce and distribute documents.
• Maintains program files and assists in generating reports and potential accreditation reports,
• Establishes and coordinates an information/data collection process to track student grades, drop-out rates and program enrollment statistics
• Assists the Program Coordinator in the preparation of course approvals and implementation (making copies, forms, posting canceled classes, etc.), schedule planning (preparation, changes and updates to courses and schedules, etc.),
• Provide administrative support to the School’s Placement Coordinator
• Provide support to the Program Coordinator in relation to office functions
• Collaborate with the Coordinator and the School of Education administration as required to address academic issues.

Program Budgets  

• Prepares and processes budget transfers and requests
• Prepares work orders, time sheets, etc., in consultation with the Program Coordinator
• Maintain budgets in consultation with the Program Coordinator  

Serves as the contact person for the Program 

• Respond to inquiries by phone, mail, e-mail and in person
• Organize, produce and handle program materials and modify them as required
• Provide basic information about the programs offered, and direct questions to the person responsible 

Special Events and Advertising 

• Assist in the planning and organization of special events, student workshops, conferences, guest speakers, trips etc.
• Assist in maintaining and updating web pages
• Produce, create, update and assist in the production of marketing materials  

Provide assistance to students  

• Inform students of various workshops, opportunities, contests, seminars and other educational activities 

Perform other duties as assigned.

 

Qualifications

• Grade 12 and a minimum of two(2) years of post-secondary education;
• Professional language skills to provide adequate French language support to the Program (writing documents with minimal errors).
• Computer software skills (Web Pages, Microsoft Suite, Colleague, WebAdvisor, Google Workspace, Adobe,).
• Office administration skills (taking minutes, typing, record keeping, sorting mail and email, responding to inquiries)
• Knowledge of Laurentian University policies and procedures (finance, registrar, etc. to assist students and faculty)
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to careers@laurentian.ca***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week. 

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit. 

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information (careers@laurentian.ca).

 

Apply Now

Applications will only be accepted through our online form.