Work-Study Program

Laurentian University offers Work-Study opportunities year-round. Students must reapply every term to be considered for a position.

The four Work-Study terms and the maximum weeks and hours students can work are detailed in the table below.

The student hourly wage grid is in accordance with the year of study, and this is reviewed by Human Resources every Fall to be in accordance with Ontario's minimum hourly wage.

Work-Study is a funding program for students in financial need, supplementing part-time student jobs on campus. The program aims to provide career-related work experience while pursuing full-time studies. 

The decision matrix for approving or declining positions includes the following factors (in no particular order): 

• Support student skill-building and developmental career-focused employment opportunities;
• Represent a variety of opportunities for students in as many disciplines or areas of interest as possible;
• Be designed to accommodate students’ academic schedules;
• Be situated on campus or support campus-related activities virtually, with supervised support and training;
• Consist of duties that may not otherwise be done, therefore not replace or subsidize existing positions; and
• Not conflict with any existing collective agreements.

Who qualifies for the Work-Study program?

Students must submit a Work-Study application to verify eligibility for the Work-Study program.

When and how can I apply for the Work-Study program?

Students will receive an email from the Work-Study team regarding the start of the application process, along with a link to the online application form which can be found on the website. Students will be asked to fill out and submit the application form by a specified date and time.

How do I apply for a Work-Study position after I get approved for the program?

If you are approved for Work-Study, you will be sent a link to a list of available student positions. It is your responsibility to email your cover letter and résumé to the contact person listed under the position you are interested in.

The employer may be coordinating follow-up interviews and selecting the best candidate for their position. Being approved for Work-Study does not guarantee you a position.

How will I be notified if I have been selected for a position? What are the next steps?

Once an on-campus employer has decided on the student for the position, they will confirm their decision by contacting the selected student and careerhub@laurentian.ca.

If you are the selected student, you will need to complete the approved Work-Study forms to begin the position, which will be sent to you once you have been approved for Work-Study. Once all the completed employer and student forms have been submitted to Work-Study, you will be notified that the hiring process is complete and you can begin to work on the date specified by your supervisor.

What are the requirements of a Work-Study position?

Work-Study positions would have the following characteristics:

• Designed to accommodate the student’s academic schedule;
• Situated on campus, in the field, or remotely, with supervised support and training;
• Consists of duties that are related to the student’s program of study and/or employ good sound experiential learning principles;
• Involves projects that offer the student developmental opportunities to build new  skills, acquire new knowledge, or enhance existing knowledge and skills (i.e., employment related skills, research experience, or professional/office experience); 
• Enables students to add to their résumé, to enhance their career readiness, and to support a positive career path for them upon graduation;
• Does not replace or subsidize existing positions; and does not conflict with any existing collective agreements.

How much of each position’s salary is covered by Work-Study?

The program normally offers a subsidy of approximately 65% to pay the student’s position salary, while the employers pay the remaining 35% of their salary as well as their benefits. This is subject to change every term, as it is dependent on funding available to Work-Study.

When and how can I apply for Work-Study as an employer?

Employers will receive an email from the Work-Study team regarding the start of the application process, along with a link to the online application form. Employers will be asked to fill out and submit the application form by a specified date and time. Applications may be received after the deadline, although they will be filled subsequently based on availability.

One form will need to be completed for every job requested and will need to include the job title and job description in both official languages (English and French). As we return to deliver services on campus, with some still working and learning remotely, employers will be asked to reflect on if and how their position(s) can be done remotely as well as in person to offer flexibility to students if possible.

How will I be notified once my position proposal has been reviewed?

After reviewing all position proposals, a memorandum form will be sent to every employer confirming the approval or denial for funding of their position.

If approved, sign and send back the memorandum to careerhub@laurentian.ca to confirm funding.

If denied, your proposal can still be considered if any additional funding is presented over the term; in this case, you would be contacted directly by the Work-Study team with the next steps.

How do I fill my position after it gets approved?

If you wish to request a specific student for the position, indicate it on the memorandum form received by Work-Study. Once the indicated student gets approved for Work-Study, the hiring process can begin.

All unmatched students who are approved for Work-Study will be sent a link to a list of available student positions. It is their responsibility to email their cover letter and résumé to the contact person listed under the positions they are interested in. 

You, as the employer, will be coordinating follow-up interviews and selecting the best candidate for your position. Being approved for Work-Study does not guarantee that your position will be filled, as it is dependent on the number of student applicants we receive and what their interests are.

Once you have decided on the student for the position, confirm your decision by contacting the student and careerhub@laurentian.ca.

The student then needs to complete paperwork for the position, which is sent to them once approved for Work-Study. Once all the completed employer and student forms have been submitted, you will be notified that the hiring process is complete and the student can begin to work.