Labour and Staff Relations Assistant, Human Resources and Organizational Development
Required Position
Full-Time Term Appointment until December 2025
Responsibilities
Reporting to the Director of Service Excellence, the successful candidate will:
- Gather information and data for the purposes of mandatory Collective Agreement reporting;
- Support the Director, Faculty and Staff Relationships and Labour and Staff Relations Partners during meetings with staff, labour partners and other stakeholders;
- Assists in preparing human resource and labour relations information and educational supports and materials for leadership clients;
- In advance of arbitration/mediation or in response to grievance or collective agreement matters, assist in gathering information for briefs, files and/or reports for the Labour Relations team;
- Research relevant Articles in the Collective Agreement, past practice and precedents on an ongoing basis to assist the team in ensuring proper and consistent labour practices;
- Organize and maintain confidential files such as Minutes of Settlement, arbitration decisions, memorandum of agreements, etc.;
- Upon direction from Labour and Staff Relations Partners, work with Finance, Faculties and other stakeholders to action items arising from agreements with labour partners;
- Coordinate and schedule meetings;
- Communicate in person, or via telephone, e-mail and written correspondence with individual staff and faculty, in response to certain inquiries, and/or as referred by the Director, Faculty and Staff Relationships or the Labour and Staff Relations Partners;
- Maintains database of processes and procedures to be able to establish/maintain a record of matters arising from collective agreements;
- Maintain and update website content with relevant labour relations information;
- Develop and maintain systems and lists for the effective keeping of personnel records and all other records pertinent to labour and staff relations issues including archives; maintain documentation system;
- Calculate sabbatical credit and stipends for Chairs/Directors and prepares resulting documentation;
- Maintains all-encompassing grievance tracking list and prepares grievance reports for leadership and/or the Board of Governors;
- Maintain and update seniority lists in accordance with the collective agreements;
- Perform other duties as assigned.
Qualifications
- Minimum three year (3) post-secondary certificate or diploma in a related field such as Human Resources;
- One (1) to three (3) years related experience preferably in Human Resources;
- Experience working in a post-secondary institution and or in a unionized environment will be considered an asset;
- Interest in successfully completing the academic requirement for the Certified Human Resources Professional (CHRP) designation considered an asset;
- Assertive and able to problem solve and resolve conflict;
- Strong attention to detail;
- Exceptional customer service skills;
- Interpersonal skills, with the ability to build rapport with a diverse group of individuals. Able to deal courteously and effectively with people at all levels;
- Ability to prioritize and organize in a fast-paced, high volume environment;
- Able to maintain a high level of confidentiality;
- Able to work independently and take initiative as well as perform effectively as a member of a team;
- Oral and written competency in both official languages (French and English) is required;
- Strong computer skills, with experience with Google Suite, Zoom, Word, Excel, email, tracking systems, etc.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
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Applications will only be accepted through our online form.