Project Coordinator, Facility Services
Required Position
Full-time one (1) year Term Appointment
Responsibilities
The Facility Services department is responsible for all activities related to the maintenance, operations and development of the campus facilities and grounds including the management of construction and renovation projects related to deferred maintenance. Laurentian University is committed to the continuous improvement of its existing facilities and to address the backlog in deferred maintenance. Reporting to the Manager of Planning and Projects, the successful candidate will:
- Provide support with overall project performance including planning, design, tendering, budget, schedule, safety and quality
- Keep accurate records during all stages of projects.
- Oversee small phases of a project and small projects independently as required, ensuring completion within budget and schedule.
Planning
- Prepare project budgets, cash flow projections, schedules, meeting minutes and reports.
- Administer the project information including maintaining project databases and filing of pertinent documents.
Design
- Assist the manager in the preparation of RFQ, RFP and tenders or other procurement methods including drafting required scopes of work, preparing/assembling documentation, and review of consultant/designer’s quotations for approval.
- initiating and maintaining correspondence with architects, engineers, sub-trades and suppliers.
- Participate in project meetings with the client, design team, and consultants; prepare meeting minutes, tracking logs, and project deliverables as required
Tendering
- Assist the manager in the preparation and issuance tenders or other procurement method
- Oversee the issuance of contracts, purchase orders, processing of payments to contractor/suppliers.
Construction
- Assists in overall construction coordination, planning and identifying potential risks and working with the site team to understand and enforce contractual responsibilities, contract documents and resolving field technical issues.
- Track the progress and quality of work being performed by design disciplines/trades; prepare tracking logs, site reports and/or similar as required
- Participate in the change management process including tracking and managing RFIs, CCN, SI, and CO’s, etc.
- Schedule and assist with overall project closeout, including pre-commissioning or commissioning, start-up, training, maintenance, archiving documents and warranty.
- Collect and review that all required project close out documents are obtained
- Keeping the project team informed on project status, and all activities that require or may require review
- Effectively and accurately communicate relevant project information to the project team and university community; use verbal, written, and graphical communication tools and techniques
- Attend and document meetings and assist with fulfilling the project requirements; and
- Perform other duties as assigned.
Qualifications
- Minimum three (3) years' relevant experience in construction and building design
- Two (2) to three (3) years post-secondary education, in architecture/engineering technology, construction engineering/management (or equivalent)
- Demonstrate understanding of construction processes and terminology
- Previous experience drafting budgets, cash flows, and schedules
- Ability to review drawings, budgets and contractor quotations
- Strong interpersonal and communication skills - verbal, written, and presentation
- Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks
- Able to work independently as well as a team environment, meeting tight deadlines with conflicting priorities while working on multiple projects simultaneously.
- Decision making and problem-solving ability
- Good initiative, strong attention to detail
- Advanced proficiency in computer software applications such as Google Drive and Microsoft office (Word, Excel, Projects, Bluebeam, Visio, etc.)
- Experience with Autocad and other design software an asset; and
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
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Applications will only be accepted through our online form.