Refund Schedule - Rules & Regulations

Fall Semester (September to December)

No refunds for courses dropped after November 2nd, 2023

Fall/Winter Semester (September to April)

No refund for courses dropped after January 26th, 2024.

Winter Semester (January to April)

No refunds for courses dropped after March 1st, 2024.

Students who withdraw prior to May 5, 2023 will not be charged any fees.

Courses dropped after May 5, 2023 will be charged according to the schedule below.

Spring Semester

No refunds for courses dropped after May 26th, 2023.

Spring/Summer Semester

No refund for courses dropped after June 16th, 2023.

Summer Semester

No refunds for courses dropped after July 7th, 2023.

• The University does not mail statements to prompt payments. Students are financially responsible for all tuition and related fees associated with registered courses. To determine your account balance, you must access your Account Summary through your Self-Service account.

• Tuition is calculated based on the selection of academic level (undergraduate or graduate), academic program, course load (full-time or part-time), cohort year and citizenship.

• To avoid interest charges, as well as late payment fees, be sure that you allow sufficient time for your payment to reach us. Interest and service charges will not be waived for late payments.

• Students must ensure that all amounts charged to student accounts are paid in a timely manner and before the advertised deadline.

• Be aware of the deadlines and refund schedule. Academic deadline dates ARE NOT the same as financial deadlines.

• Tuition fees are approved in accordance with the tuition policy set by the Ministry of Training, Colleges and Universities.

• All fees are subject to change at any time with the approval of the University Board of Governors.

• Incidental fees are mandatory. These fees are established between Laurentian University and the various associations (SGA, AEF, GSA)

• UHIP-Mandatory health insurance for international students who do not have an alternate health plan (Coverage is Sept.1-Aug 31). Proof of a health plan is required in order to have the UHIP charge removed.

• Students are responsible for all tuition and related fees associated with registered courses.

• If registration is done after the payment deadline, payment is due upon registration.

• If fees are owing to the Laurentian University, registration for future terms is not permitted and academic documents (diplomas, transcripts, letters of permission, official confirmations, etc.) are not released, until the account is paid in full. Delinquent accounts are transferred to the University’s internal collection department at the end of a session.

• Interest charges will be applied on the first of each month to any overdue balance.

• The University waives tuition fees for students who are Canadian citizens aged 60 years or more prior to  enrolling in university credit courses. These students must, however, cover the cost of books and digital/material fees for online courses as well as administrative and incidental fees.

The student is solely responsible for initiating course changes through their Self-Service account. If a course change results in an increase in fees, the surplus is due immediately. If a course change results in a decrease in fees, the credit is applied to any outstanding charges and the balance, if any, is refunded to the student upon the student’s request.

• Students are financially responsible for all fees incurred by course registration.  Discontinuing attendance at classes, notifications to the instructor, or stopping payment on a cheque does not constitute official withdrawal from a course.  To officially withdraw from a course, you must drop the course(s) through your Self-Service account.

• Students are responsible for their knowledge of the refund schedule.

• Students who drop all courses after the start term date and before the deadline to receive a 100% refund will be charged a withdrawal fee for full-time students.

• If a course is dropped after the start term date, the student is financially responsible for any fees which are not refunded.

• Please note that the final date to withdraw without academic penalty IS NOT the same as the final date to withdraw without financial penalty.  All withdrawals have financial penalties.

• A refund can be requested only if a there is a credit balance on your account.  You can request a refund by sending an e-mail to fees@laurentian.ca.

• All refunds are processed by direct deposit only.  In order to receive your refund, you must enter your banking information in the Bank Information section under the Financial Information section in your WebAdvisor account.

• If you are unable to enter your banking information, a paper cheque will be issued to you at the end of the session.

• Students registered in 18 or more credits at any time between September-April are considered to be a full-time student.

• Student registered in below 18 credits at any time between September-April are considered to be a part-time student.

• If you are registered as a full-time undergraduate student at the Sudbury campus, you will automatically be part of one of the two full-time student associations.

  • SGA

  • AEF

• If you are studying as a part-time undergraduate student, you must be part of SGA (Part-Time) or AEF (Part-Time)

• If you are changing your status from part-time to full-time or vice versa, you must send an e-mail to fees@laurentian.ca by September 30.

• If you are registered as a full-time or part-time graduate student, you must be part of the Graduate Student’s Association.

• Graduate students’ full-time or part-time status is not determined by the number of credits.

• Scholarships for graduate students will be processed at the beginning of each semester as long as the student is registered in a full-time graduate program.

• Scholarships and bursaries are applied directly against any outstanding balance. Students who have paid their account in full may be entitled to a refund.

• Research stipend requests could take from 2-3 weeks to be processed pending approval from the finance office.

• Students are responsible to register for the semester for which they are attending before the beginning of the semester.

• Graduate fee waivers, as well as International fees waivers are processed when requested by the Graduate Studies Office as long as the students is registered as a full-time graduate student.

• Students who receive an International Fee waiver are waived their tuition fees only. The International recovery fee listed below is charged to the account as well as domestic tuition.

  • Undergraduate and Masters programs: $825 per academic year

  • PhD programs: $75 per academic year

Please refer to the schedule listed under Payment Options to avoid additional fees.

• Overdue accounts will be sent a final notice by mail to their permanent address by April of the current academic year.

• If payment is not received within the timeframe specified in the statement, the account will be sent to collections.

• The payment of fees will be deferred without financial penalty until mid-September if the student has instructed OSAP to pay their fees directly to Laurentian University, and they are receiving sufficient funding.

• It is the student’s responsibility to ensure their OSAP application is complete and a confirmed assessment has been obtained in order for the University to receive funds in a timely manner.

• If the amount available from the first and second OSAP disbursement is less than the required amount the student is responsible to pay the difference to the University by the set deadlines.

• If student has instructed OSAP not to pay their fees on their behalf, student must ensure payment of the full first installment is received by the first installment due date.

• You must maintain your registration and successfully complete a minimum of 9 credits per term in order to maintain your OSAP eligibility. If at any time, for any reason your course load is reduced, you may be overpaid, and you may be placed on OSAP probationary status or restricted from further OSAP assistance. You could also lose your OSOG, i.e. loan forgiveness, not only for the current session, but for the previous fall/winter session as well.

• If you incur an over award, you may be restricted from OSAP, and you will be required to repay the loan overpayment in full in order to apply to OSAP in subsequent terms.

• Sponsored students have the responsibility to provide Laurentian University with their sponsorship letter in a timely manner to avoid any late payment fees or interest charges.

• The sponsorship letter must contain:

• Name and address of the organization

• Name and telephone number of contact person

• student name

• student ID

• period covered by the contract

• maximum value of the contract

• signature of signing authority

Sponsorship letters can be submitted by e-mail to fees@laurentian.ca 
 

• Scholarships and bursaries are applied directly against any outstanding balance. Students who have paid their account in full may be entitled to a refund.

• All appeals must be submitted within the same academic year. Laurentian has the right to deny an appeal that has not been submitted within a sufficient timeframe.

• In certain exceptional situations, students may have appropriate grounds for an appeal to have their tuition fees reversed or refunded, in part or in full. Incidental fees are non-refundable.  Appeals will be considered on the following grounds:

  • Medical - Supporting documentation from a physician or psychologist must be submitted to support the appeal.

  • Administrative – Supporting documentation from a professor and/or staff member of Laurentian University detailing the reason for the appeal.

• Appeals will not be reviewed on the grounds that a student was not aware of, or misinterpreted the policies, which include course drop deadlines and related policies.

• Appeals will not be accepted on the basis of financial hardship alone.

• Appeal decisions could take up to 4 weeks.

• The decisions of the appeal committee will be final.

• If you are an OSAP recipient for the term for which you are submitting an appeal, any refund must be returned to OSAP on your behalf.

• Students are required to pay a fee for the submission of any fees appeal. If the appeal is successful, and is due to an administrative error, the fee will be refunded to the student.