Federal Lobbying Act and Registry of Lobbyists

Communications by Laurentian University employees with senior government officials (known as designated public office holders) may qualify as “lobbying”. 

Any University initiated contact that could be characterized as “lobbying” must be vetted and approved by the President or their designate. 

The Lobbying Act requires the University to track lobbying communications and report them on a monthly basis.
For more information, you can read the Lobbyists’ Code of Conduct and search the Lobbyist Registration database.

Laurentian University is registered under the Lobbying Act through its most senior officer, the President and Vice-Chancellor, who must register and list personnel within Laurentian who lobby on behalf of the University.

Each month the University must file a monthly return reporting any oral and arranged communication with designated public office holders.

Laurentian University’s Office of the President is responsible for ensuring the University’s compliance with the Lobbying Act and its related regulations and files all official disclosures.

Full compliance is important in order to ensure the University’s lobbying efforts are lawful and to avoid penalties.

If you would like to make a request to engage in Federal lobbying on behalf of the University or you are unsure whether the activity you are looking to engage in constitutes lobbying, you must make your request through the Office of the President via email at: President@laurentian.ca.

Consult Laurentian University’s Protocol on Federal Lobbying for more information.

Lobbying activity that must be reported through a monthly return is defined as any oral and arranged communication with a designated public office holder with respect to the following:

• The development of any legislative proposal by the Government of Canada or by a member of the Senate or the House of Commons
• The introduction of any Bill or resolution in either House of Parliament or the passage, defeat or amendment of any Bill or resolution that is before either House of Parliament
• The making or amendment of any regulation
• The development or amendment of any policy or program of the Government of Canada
• The awarding of any non-peer reviewed grant, contribution or other financial benefit by or on behalf of Her Majesty in right of Canada

The Lobbying Act creates a class of public office holders known as Designated Public Office Holders (DPOH) that includes:

• A minister of the Crown or a minister of state and any person employed in their office
• A member of the House of Commons or Senate
• Any position on the staff of the Leader of the Opposition in the House of Commons or on the staff of the Leader of the Opposition in the Senate
• Any other public office holder who either occupies the senior executive position, whether by the title of deputy minister, chief executive officer or by some other title, or is an associate deputy minister or an assistant deputy minister or occupies a position of comparable rank
• Chief of the Defence Staff, Vice Chief of the Defence Staff, Chief of Maritime Staff, Chief of Land Staff, Chief of Air Staff, Chief of Military Personnel Judge Advocate General
• Any position of Senior Advisor to the Privy Council appointed by the Governor in Council
• Deputy Minister (Intergovernmental Affairs) Privy Council Office
• Comptroller General of Canada
• Any position to which the office holder is appointed pursuant to paragraph 127.1(1)(a) or (b) of the Public Service Employment Act (i.e. deputy minister, associate deputy minister and positions of equivalent ranks, in addition to deputy head, associate deputy head and positions of equivalent ranks)

Disclosure through a monthly report is not required if:

• The communication takes place in an open forum in which the subject matter, the names of participants and the name of the government organization represented are a matter of public record (similar to a parliamentary committee meeting that has public minutes)
• The communication is restricted to a simple request for information, enforcement, interpretation or application of a federal regulation or piece of legislation
• The DPOH initiates a discussion requesting an individual’s comment or expertise relating to the development, policy, program or legislation
• A faculty member is providing independent advice or opinion to a government body but is not speaking on behalf of Laurentian and the outcomes would not directly benefit Laurentian

Please note, disclosure is required if the communication is necessary to determine what additional information is needed to have an application or project approved. If funding is discussed in a DPOH initiated meeting, you must report.

Failing to comply with the Lobbying Act is an offence. Anyone convicted of an offence may be subject to penalties – including fines, imprisonment, and/or a lobbying ban. Additionally, if an employee of the University has been successful at arranging funding but is found to be an unregistered Lobbyist, that funding will be lost to the University.

At present, no registration or reporting of lobbying activities is required in the City of Greater Sudbury.