Body:
Administrative Assistant , School of Education
Required Position
Full-time Appointment
Responsibilities
Under the supervision of the Business Manager, School of Education and Health, this position provides program support and contributes to the day-to-day operation of the program by collaborating on the following duties:
- Provide confidential and comprehensive administrative support of the School of Education's hybrid and concurrent programs;
- Organize and participate in meetings, reserve space (classrooms, meeting rooms, etc.) ;
- Support the School of Education/École d’éducation’s Administrative Assistant in the preparation of minutes, prepare, produce and distribute documents;
- Maintains program files and assists in generating reports and potential accreditation reports;
- Establishes and coordinates an information/data collection process to track student grades, drop-out rates and program enrollment statistics;
- Assists the Program Coordinator in the preparation of course approvals and implementation (making copies, forms, posting canceled classes, etc.), schedule planning (preparation, changes and updates to courses and schedules, etc.);
- Provide administrative support to the School’s Placement Coordinator;
- Provide support to the Program Coordinator in relation to office functions;
- Collaborate with the Coordinator and the School of Education administration as required to address academic issues;
Program Budgets
- Prepares and processes budget transfers and requests;
- Prepares work orders, time sheets, etc., in consultation with the Program Coordinator;
- Maintain budgets in consultation with the Program Coordinator ;
Serves as the contact person for the Program
- Respond to inquiries by phone, mail, e-mail and in person;
- Organize, produce and handle program materials and modify them as required;
- Provide basic information about the programs offered, and direct questions to the person responsible;
Special Events and Advertising
- Assist in the planning and organization of special events, student workshops, conferences, guest speakers, trips etc;
- Assist in maintaining and updating web pages;
- Produce, create, update and assist in the production of marketing materials;
Provide assistance to students
- Inform students of various workshops, opportunities, contests, seminars and other educational activities; and
- Other duties directly related to this position as assigned
Qualifications
- Grade 12 and a minimum of two years of post-secondary education;
- Professional language skills to provide adequate English and French language support to the Program (writing documents with minimal errors);
- Computer software skills (Web Pages, Microsoft Suite, Colleague, WebAdvisor, Google Workspace, Adobe,);
- Office administration skills (taking minutes, typing, record keeping, sorting mail and email, responding to inquiries); and
- Knowledge of Laurentian University policies and procedures (finance, registrar, etc. to assist students and faculty)
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday,
during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday
through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75)
hours per week.
Apply Now
Applications will only be accepted through our online form.