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International Student Services

Experienced staff dedicated to helping international students who are preparing to study and currently studying at Laurentian University

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As the hub for international student services and programs, Laurentian International’s staff will answer questions, make recommendations, and help students to navigate the processes and protocols required for international study in Canada. They can also fill you in on the numerous opportunities for Laurentian students to study abroad and gain valuable international experience while earning credits.

Welcome Guide

Your preparation guide for international students.

International Students Checklist

 

  • Attend the International Student Orientation.
     
  • Open a Canadian bank account, get a Canadian cell phone or SIM card. We will help you with this at the International Student Orientation.
     
  • Get your Laurentian student card at the myLaurentian Hub (first floor of the Parker Building). Register for your courses.
     
  • Contact our academic advisors to get help with registering for your courses academicadvisors@laurentian.ca.
     
  • Buy your textbooks in our Bookstore online.
     
  • Verify your student account balance on Webadvisor and pay your tuition fees using Flywire.
     
  • (Optional) Get an Ontario Photo ID card so that you can leave your passport safely at home.
  • Prescription medication for the first few months of your stay in Canada.
     
  • A sufficient amount of travel/health insurance coverage to cover you before you start your studies.
     
  • Canadian currency to cover your expenses for the first few days in Canada ($500-$1000 CDN CASH).
     
  • A credit card. Contact your bank to confirm that your credit card will work in Canada. Please note: Tuition cannot be paid by credit card. 

Winter 2023 Orientation

Orientation Events hosted by the International Office

International Student Orientation
When: Friday, January 6th 2023
Where: Alumni Hall
Time: 10AM-12PM

International Student Orientation for late arrivals
When: Friday, September 13th 2022
Where: International Office, Parker Building 2nd floor
Time: 10AM-12PM

Study Permit

A study permit is an immigration document that gives you status and permits you to live and study in Canada. It does not permit you to enter Canada. You must have a study permit if your program or course of study takes more than 6 months to complete. Your Study Permit must be valid for the duration of your program in Canada. The Study Permit gives you legal status in Canada to study and automatically expires 90 days after the completion of your program.

*You must always follow the conditions of your Study Permit: https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/prepare-arrival/study-permit-conditions.html#s01

Study Permit Guides

All international students who wish to pursue a program of study of at least 6 months in length at Laurentian University must hold a valid study permit that authorizes studies at any Designated Learning Institution (DLI) in Canada.

Download the “Visa Office Instructions” that are unique to your country of residence.

IRCC has a new study permit application portal. You may be able to access it from your country of residence. 

https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/portal-application-process-study.html 

 

DLI Number for Laurentian University O19304259382

  • The first digit is the capital letter “O”, not the number zero “0”

  • Laurentian’s DLI number can be found on your Letter of Acceptance

 

International students are responsible for applying for their initial study permit from Immigration, Refugees and Citizenship Canada (IRCC). 

 

Please visit the IRCC website for further information, document requirements and application instructions.

Your current country of residence and status in that country will determine whether you apply online, by paper through a Canadian Visa Application Centre, or upon entry into Canada. Please note that only citizens of the USA and St. Pierre and Miquelon may apply for a study permit upon entry into Canada. 

Some international students can get their study permits faster by using the Student Direct Stream (SDS).

Students will need to prove that they have paid their tuition for their first year of study.

Apply early! Apply for your study permit as soon as you receive your Letter of Acceptance (LOA) from our Admissions Office.  It can take several weeks or months for IRCC to process your application.

 

You will need a Letter of Acceptance from Laurentian University before you apply for your study permit from Immigration, Refugees, and Citizenship Canada (IRCC). 

 

Visit  IRCC for current up-to-date processing times in your area.

 

Note: You may not begin your studies at Laurentian University until you have received a study permit that authorizes studies at a Designated Learning Institution (DLI) in Canada.  


 

If your situation requires a study permit, you must apply and get approved before you start your studies in Canada.

 

Unsure if you need a study permit?

You don’t need a study permit if your program or course is less than six months. However, you should still apply for a study permit if you…

  • Want to work on campus

  • Plan to extend your studies after your program ends

If you’re still unsure if you need a study permit, contact immigration@laurentian.ca 

 

Are you an international student coming from a Canadian high school?

If so, you already have a study permit. If your permit is still valid, then you don’t need to change or apply for a new permit. If your study permit is about to expire, then you need to apply to extend it. Read this page’s section on extending your study permit for more information.


 

The Student Direct Stream (SDS) is an expedited study permit processing program for those who are applying to study in Canada at a post-secondary designated learning institution (DLI). The SDS is available to legal residents who also reside in…

  • Antigua and Barbuda

  • Brazil

  • China

  • Colombia

  • Costa Rica

  • India

  • Morocco

  • Pakistan

  • Peru

  • Philippines

  • Senegal

  • Saint Vincent and the Grenadines

  • Trinidad and Tobago

  • Vietnam

 

Who can apply?

SDS ELIGIBILITY CRITERIA

 

Guaranteed Investment Certificate (GIC)

A GIC is a Canadian investment that has a guaranteed rate of return for a fixed period of time. Many banks offer GICs. The bank that gives you the GIC must:

  • Confirm that you bought a GIC by providing a letter of attestation, GIC certificate, Investment Directions Confirmation or Investment Balance Confirmation

  • Hold the GIC in an investment account or a student account that you can’t access until you arrive in Canada

  • Make you confirm your identity before they release any funds to you

  • Release the funds to you by providing:

    • An initial lump sum once you identify yourself upon arrival in Canada

    • The remainder of the funds in monthly or bi-monthly installments over 10–12 months

If your bank or GIC doesn’t meet these criteria, you won’t be able to apply through the Student Direct Stream.

 

Getting a GIC

You can get a GIC from a bank listed on the Canadian Deposit Insurance Company website. Make sure the bank you choose offers a GIC and meets the criteria for the Student Direct Stream.

The following banks offer GICs that meet the criteria:

 

Medical exams and police certificates

Depending on where you’re applying from, you may need to get a medical exam and/or police certificate. To get faster processing through SDS, you must include these with your application (if applicable). If you don’t, your application won’t be processed any faster.

FIND OUT IF YOU NEED A MEDICAL EXAM

FIND OUT IF YOU NEED A POLICE CERTIFICATE

 

Apply for SDS online

You must apply online to get faster processing on your study permit. There is no paper application for the Student Direct Stream. Make sure you include all the documents required with your application.

Before you apply online, make sure you have:

  • The instruction guide to fill out your forms

  • A scanner or camera to create electronic copies of your documents

  • A valid credit or debit card for payment

  • Biometric fee (if applicable): In most cases, you need to give biometrics. You should pay the biometrics fee when you submit your application online. If you don’t pay this fee, your application won’t be processed any faster.

 

APPLY NOW

 


 

Has your “Initial Study Permit” application been rejected?

Refusals for the “Initial Study Permits” are typically a result of the applicant failing to satisfy one or more of the eligibility criteria. The immigration officer typically checks a number of things when reviewing an application, and there are many reasons why the officer may not be satisfied. To know why the immigration officer rejected your application, you can request your case file. In most scenarios, the immigration officer will have a note on your file that provides the actual details of the refusal. This will help you know exactly how to prepare to re-apply for a study permit. You are responsible to obtain your first study permit.

 

Access to Information Act and the Privacy Act (ATIP)

The Access to Information Act and the Privacy Act give you the right to access information and records held by government institutions.

  • Who can make a request for records and information?: Any Canadian citizen, permanent resident or individual in Canada has the right to access their personal information held by government institutions that are subject to the Privacy Act. A friend or family member based in Canada can help you request this. There are also companies that offer services online to help with the case file request. Laurentian University does not currently offer case file request or review services.

  • Make an online request: There are several options when making an access to information or personal information request. Using the Access to Information and Privacy (ATIP) Online Request service is a fast, easy and convenient way to submit a request. This service allows individuals to make online requests for information to participating government institutions instead of having to print, scan, mail or email a paper form.

 

Request checklist

To request information about another individual with their consent, you will need:

  • Access to a valid email account

  • Electronic copies of any documents you wish to attach to your request (accepted formats are DOC, DOCX, PDF, TIFF, JPG and PNG)

  • Proof that the individual you are making the request for has the right to make a request for their personal information, such as proof of their Canadian citizenship (a copy of their passport or citizenship certificate); or proof of their status as a permanent resident (a copy of their permanent resident card); or proof of temporary status in Canada (a work, study and/or visitor permit)

    • If the individual does not have a right to apply for their own personal information, then the request must be made under the Access to Information Act. You will need to provide: Proof that you have the right to make an access to information request, such as proof of Canadian citizenship (a copy of your passport or citizenship certificate); proof of your status as a permanent resident, ( a copy of your permanent resident card) or proof of temporary status in Canada ( a work, study and/or visitor permit)

  • Credit card information to pay the $5 application fee (VISA, MasterCard or American Express are accepted. Payments cannot be made through debit or prepaid credit cards)

  • Information about the individual you are making the request for, including name and date of birth

  • If you are making a request on behalf of someone else, you must include consent to release their information. The consent must be signed and dated by the person authorizing the disclosure of their information.

Once you have completed your request, it will be sent to the selected institution for processing. Institutions have up to 30 days to respond to your request, either by providing the records or explaining why more time is needed. When you receive the file on your rejected permit application, you can identify the officer’s concerns and then reapply for your permit accordingly.

Note: This is not a guarantee that the reapplication will be approved, but it can help with packaging your application better to address the officer’s concerns.

Before reapplying, you can contact immigration@laurentian.ca to get some tips on how to address those concerns.

 

Have questions?

Contact immigration@laurentian.ca

 

What to do next with Laurentian?

If your study permit is rejected, you can either request for a tuition refund. Or you can contact admissions@laurentian  to request a deferral, or re-apply.

Getting started

As an international student, you’re expected to apply for a study permit renewal before your current permit expires. We recommend that you apply three to four months before your current permit expires. If your study permit expires before you apply for an extension, you will be out of status and must stop studying immediately.

  • Review the information by Canadian immigration on renewing and extending study permits.

  • Choose if you are applying online or by paper. We recommend online applications because you save time, avoid courier fees and receive updates.

Note: Your study permit is not a visa. It does not allow you to enter Canada on its own. You will need to apply for a TRV or ETA to re-enter Canada, if you are from a visa required country.

 

Submitting your application online

  1. Login to my application through a GC key or a sign-in partner. If you are a new user, you will need to register for an account.

  2. Select “Apply to Come to Canada.” If you previously completed the eligibility questionnaire on the site, enter your personal reference code. Otherwise, select “I do not have a Personal Reference Code.”

  3. Select “Visitor Visa, Study and/or Work Permit” and answer the questions that follow. (Please note, not all questions are listed here.)

    • What would you like to do in Canada?: Study

    • How long are you planning to stay in Canada?: Temporarily – more than six months

    • What is your current country/territory of residence?: Canada

    • What is your current immigration status in Canada?: Student

    • Do you also want to apply for a work permit?: Yes, if you have been accepted into a co-op program and wish to apply for both at the same time.

    • When does your status in Canada expire?: The expiry date of your study permit

    • Have you lived in a designated country or territory for more than six months in the last year?: If you have lived in a country for more than six months in the previous year and it requires an immigration medical exam (based on the IRCC website) then you must answer “yes.” Otherwise, answer “no.”

  4. You must have access to a scanner/camera and also a credit or debit card to pay the fees to complete the online application.

  5. Once you answer the questions, the system will generate a checklist for your application:

  6.  Gather Supporting Documents. Each document size should be 4MB or less:

    • Scan the page that shows your picture, birth date, country of origin and all pages with stamps, visas or markings as a single document.

    • Enrolment verification - request a proof of enrolment letter from International Student Services.

    • Proof of means of financial support: Includes bank statements, letter of sponsorship, etc.

    • Digital photo: Format here

    • Optional Documents:

      • Letter of Explanation (client information). Include this if there are any issues you would like to clarify or that may be useful to the officer in assessing your application.

      • Schedule 1: Application for Temporary Residence IMM 5257B form. The document is required only if you answer “yes” to any of the following questions: 3, 4, 5 or 6 in the “Background Information” section of the IMM 5709 form.

      • If you have been studying in Canada for the past 12 months, you do not need proof of medicals unless:

 

Have questions?

Contact immigration@laurentian.ca

If you already have a valid study permit from another post-secondary institution, you only need to change your designated learning institution (DLI) online. You don’t need to apply for a new study permit.

 

How to Change your DLI online

  1. Log in to your online account. If you applied on paper, you will need to create an account and then link your application.

  2. You will need:

    • Your study permit number – begins with “S”

    • Your new school’s designated learning institution (DLI) number — Laurentian University is O19304259382

    • Your new student identification number (student ID)

    • Your new start date

  3. If your study permit, work permit or temporary resident visa have any mistakes, such as name, date of birth, you must contact Immigration, Refugees and Citizenship Canada (IRCC) and request to amend your document(s).

LEARN MORE

 

Have questions?

Contact immigration@laurentian.ca

Temporary Resident Visa (TRV) Or an Electronic Travel Authorization (eTA)

A valid TRV is an official counterfoil that is placed in a person’s passport. The TRV is the document that allows you to enter Canada as a temporary resident. An eTA is an electronic document that links your passport to allow you to enter Canada as a temporary resident.

*A TRV or eTA will be issued by the officer at the same time as your first Study Permit application.

Learn about visas

If you are traveling outside of Canada or inviting friends or family to visit, you will need to have the correct documentation. It’s important to remember that your study permit is not a visa and does not allow you to enter Canada. Check out this section to learn about the different types of visas and how to apply.

Getting started

If you are traveling outside of Canada, you will need either an Electronic Travel Authorization (ETA) or a Temporary Resident Visa (TRV) to re-enter Canada, depending on your country of citizenship. Find out if you need a Visa or ETA.

  • Review the information by Canadian immigration on applying for a TRV from within Canada

  • Choose if you are applying online or by paper. We recommend online applications because you save time, avoid courier fees and receive updates.

Note: Citizens of specific countries require a TRV to enter Canada. A study permit does not allow you to re-enter Canada if you travel. Although a TRV is not needed inside Canada, it is advisable to have a valid visa in case of emergencies.

 

Apply for a TRV online

  1. Log in to my application through the GC key or a sign-in partner. If you are a new user, you will need to register for an account.

  2. Select “Apply to Come to Canada.” If you previously completed the eligibility questionnaire on the site, enter your personal reference code; otherwise, select “I do not have a Personal Reference Code.”

  3. Select “Visitor Visa, Study and/or Work Permit” and answer the questions that follow.

  4. You must have access to a scanner or camera, as well as a credit or debit card to pay the fees to complete the online application.

  5. Once you answer the questions, the system will generate a checklist for your application:

    • Complete the application form for Temporary Resident Visa – IMM 5257. (Download our guide to completing IMM 5257.)

    • Complete the Family Information form (IMM 5707). This form requires a signature. If you cannot open the forms, save the document and then open the file as an Adobe PDF document on your computer.

    • Gather your supporting documents. Each document size should be 4MB or less:

      • Passport: Scan the page that shows your picture, birth date, country of origin and all pages with stamps, visas or markings as a single document.

      • Copy of your study permit (or post-graduate work permit if applicable)

      • Recent Official Transcript: Complete this online form to request your official transcript: https://laurentian.ca/admissions/transcripts 

      • Proof of enrolment: Letter of Enrolment (LOE) for immigration purposes will be uploaded monthly in the my.laurentian.ca portal for international students. Please visit to your my.laurentian.ca under “My Received Documents”Proof of enrolment letters, for immigration purposes, are only valid for 30 days from the date on the letter. Please ensure that the information is accurate. (Registered full-time, year in program, expected graduation date) 

      • Proof of means of financial support, such as bank statements or a letter of sponsorship

      • Digital photo: Format here

      • Client information (optional): You may include an explanation letter for the IRCC officer. This is your chance to include any additional information that may be unique to your application.

 

Apply for an ETA online

An ETA is a requirement for visa-exempt foreign nationals entering Canada by air. Here is the list of countries requiring an ETA.

  1. Gather the necessary documents: valid passport, credit card

  2. Visit ca/eta.

  3. Select “Apply for an ETA.”

  4. Answer the questions to determine eligibility.

  5. Pay the application fee of $7 CAD.

  6. You will receive an email confirming if your ETA is approved.

Note: ETAs are typically valid for five years.

 

Have questions?

Contact immigration@laurentian.ca

If you wish to invite your family or friends to Canada for a visit, to attend your graduation ceremony or would like to bring your family to Canada while you are living here, ensure they have the correct immigration documents.  https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/letter-invitation.html 

Depending on the country of citizenship, your family or friend may need to either apply for a Temporary Resident Visa (TRV) or an Electronic Travel Authorization (ETA).

If a family member requires a TRV, please provide the following supporting documents to help them with their application. Some countries may have additional requirements. Please check the website of the specific visa office.

  • Copy of proof of status in Canada, such as study permit, post-graduate work permit, P.R. Card, or Canadian citizenship

  • Copy of your passport data page

  • Letter of invitation written by you. You may want to include the invitation to the graduation ceremony in your letter of invitation.

  • Proof of your relationships, such as a marriage certificate or a birth certificate

  • Official enrolment letter or employment letter (PGWP)

  • Proof of available funds to cover the visit.

 

Note: Your family/friends must provide proof of ties to their home country, such as bank statements, employment, investments and dependants.


 

If an out-of-country family member wishes to attend convocation and your country of origin requires a visa to enter Canada, your family member will need to apply for a Temporary Resident Visa (TRV) for Visiting Family Members. 

The family member must apply for a TRV from a Canadian consulate, embassy or high commission in the home country. Visit the Immigration, Refugees and Citizenship Canada website for a list of visa offices

Your family member will need the following supporting documents for their application: 

  • A letter of invitation. This is a letter written by you inviting your family member to come and visit/attend convocation. Details about the information required in the letter of invitation are available on the Immigration, Refugees and Citizenship Canada website.

A proof of enrolment letter for immigration purposes confirming you are a registered student and the anticipated completion date of your studies (for both

  • undergraduate and graduate requests). Contact immigration@laurentian.ca   to request the letter.

  • A letter confirming the date of the convocation ceremonies. Contact international@laurentian.ca  to request the letter. 

  • In some countries, a second variable may be required to prove the identity for the Visitor Visa to Canada. These variables may be a passport number, date of birth or identity number. 

  • Please confirm with the appropriate agency issuing the Visa as to what they wish to use and provide that information to the International Office at Laurentian University, so that they may include it in the official letter. A complete name match with passport information and relationship to the student must be confirmed as well.

 

Spouse and dependent children

If your spouse or dependent children come to Canada on a TRV (visitor visa), they may stay for up to six months only.

A visitor record allows your spouse to stay in Canada for more than six months. Your spouse will not be eligible to work or study on a visitor record. You must request this document at the port of entry (POE) when you enter Canada.

You will need:

  • A copy of your study permit

  • Letter of enrollment/acceptance

  • Copy of marriage certificate or common-law declaration

  • Proof of funds

  • Passport (data page plus any pages with stamps, visas or markings)

If your spouse is arriving separately, ensure that you also follow these instructions: https://www.cbsa-asfc.gc.ca/travel-voyage/td-dv-eng.html#s2 

 

LEARN ABOUT SPOUSAL WORK PERMITS

 

Your spouse/partner can apply for a work permit before or after they arrive in Canada; the permit will be the same length as your study time. No job offer is needed to apply for this permit. If they are going to apply in Canada, they must have a visitor record.

 

Children

Minor children already in Canada can study without a study permit at a pre-school, primary and secondary level if at least one parent is authorized to work or study in Canada. You will need to apply for a visitor record to extend their stay in Canada past the usual six months.

Minor children applying from outside Canada to accompany a parent for work or study in Canada should apply for a study permit. More information is on the Government’s website.

LEARN ABOUT STUDY PERMITS FOR MINORS

 

Have questions?

Contact immigration@laurentian.ca



 

Learn about working in Canada

If you’re a full-time international student, you may be eligible to work in Canada with a valid study permit. Explore this section to learn about on- and off-campus employment, co-op/internships and post-graduation work permit opportunities.

You must have a valid study permit in order to work without having a work permit. Your valid study permit must have the following conditions or remarks on the permit:

  1. May work 20 hrs. per week off campus, or full time during regular breaks, if meeting criteria outlined in section 186(v) of IRPR.
  2. May accept employment on or off campus if meeting eligibility criteria as per R186(f), (v) or (w). Must cease working if no longer meeting these criteria.

 

If you have one of these statements on your study permit, you are eligible to work as stated and do not need to apply for a work permit.

If your study permit does not have either of the listed statements, you will need to apply to amend your study permit or you may be ineligible. Contact immigration@laurentian.ca  to discuss your case.

*You cannot be issued a Social Insurance Number (SIN) if your study permit does not have the conditions or remarks on it.

Working in Canada

In order to work in Canada, you must have a SIN. This is a taxation number that is unique to you. You may obtain a SIN by presenting, in person, at the nearest Services Canada office. You will need your valid study permit, your passport and proof of residence (residence receipt or apartment lease).

If you’re a full-time student, you’re usually eligible to work off-campus for up to 20 hours a week during the academic session or full-time during the scheduled break, with a valid study permit.

Your valid study permit must state one of the following:

  • May work 20 hours off-campus or full-time during regular breaks if meeting criteria outlined in section 186(v) of IRPR.

  • May accept on- or off-campus employment if meeting eligibility criteria as per R186 (f), (v) or (w). Must cease working if no longer meeting these criteria.

 

If you have one of these statements on your study permit, you are eligible to work as stated and do not need to apply for a work permit.

If your study permit does not have either of the listed statements, you will need to apply to amend your study permit or you may be ineligible. Contact immigration@laurentian.ca  to discuss your case.

Note: Full-time graduate students holding external awards should refer to the terms and conditions of the award in regard to off-campus employment.

 

Temporary policy: From November 15, 2022, to December 31, 2023, international students can work more than 20 hours a week. Please note that you’re still required to be a full-time student actively pursuing studies.

 

LEARN IF YOU CAN WORK OFF CAMPUS

 

Have questions?

Contact immigration@laurentian.ca


 

 

If you’re a full-time student, you’re usually eligible to work on campus. Your study permit must state that you are allowed to work on- or off-campus.

You must stop working on-campus if you no longer meet the conditions of your study permit. For example, you’re no longer a full-time student or your study permit expired.

Note (Academic Regulation): Full-time graduate students can be employed no more than an average of 20 hours per week on-campus to a maximum of 1005 hours in an academic year (September to August). Consult with your supervisor or program coordinator for more information.

 

WORKING ON CAMPUS

 

Have questions?

Contact immigration@laurentian.ca


 

 

Temporary policy as of October 24, 2022: 

 

From November 15, 2022, to December 31, 2023, international students may not need to apply for a co-op work permit to complete their co-op placement if they meet all the conditions outlined on the IRCC website.

 

Getting started

If your program accepts you into a co-op/internship placement, you will need to apply for an off-campus work permit to allow you to work up to 40 hours a week. As you prepare for your co-op position, you need to:

 

  • Review the information by Canadian immigration on working as a co-op student or intern.

  • Choose if you are applying online or by paper. We recommend online applications because you save time, avoid courier fees and receive updates.

 

Note: You are required to have a co-op work permit before the start of your work term. It is recommended that you apply for your work permit as soon as possible to avoid delays. This work permit only allows you to do the job approved by the program during the specified period.

 

Submit your application online

  1. Login to my application through the GC key or a sign-in partner. If you are a new user, you will need to register for an account.

  2. Select “Apply to Come to Canada.” If you previously completed the eligibility questionnaire on the site, enter your personal reference code; otherwise, select “I do not have a Personal Reference Code.”

  3. Select “Visitor Visa, Study and/or Work Permit” and answer the questions that follow. (Please note, not all questions are listed here.)

    • What would you like to do in Canada?: Work

    • How long are you planning to stay in Canada?: Temporarily – more than six months

    • What is your current country/territory of residence?: Canada

    • What is your current immigration status in Canada?: Student

    • Do you plan to work on-campus?: No

    • Are you a full-time student at a participating post-secondary institution and want to work off campus up to 20 hours per week?: No

    • Have you recently graduated from a participating Canadian post-secondary institution for which your study program was full-time and a minimum of eight months?: No

    • Is your work an essential part of your studies (for example, a co-op or internship program)?: Yes

    • Do you have a written job offer?: No (even if you have received a co-op offer)

    • Do you also want to apply for a study permit?: No (Yes if your study permit is expiring).

    • When does your status in Canada expire?: The expiry date of your study permit.

    • Have you lived in a designated country or territory for more than six months in the last year?: If you have lived in a country for more than six months in the last year and your country is listed as the country where an immigration medical exam is required on the IRCC website, then you must answer “yes.” Otherwise, answer “no.”

  4. You must have access to a scanner or camera, as well as a credit or debit card to pay the fees to complete the online application.

  5. Once you answer the questions, the system will generate a checklist for your application

  6. Fill the application form IMM 5710. (Download our guide to completing IMM 5710 – Co-op.)

  7. Gather Supporting Documents. Each document size should be 4mb or less:

    • Scan the page that shows your picture, birth date, country of origin and all pages with stamps, visas or markings as a single document.

    • Proof of enrolment: Letter of Enrolment (LOE) for immigration purposes will be uploaded monthly in the my.laurentian.ca portal for international students. Please visit to your my.laurentian,ca under “My Received Documents”Proof of enrolment letters, for immigration purposes, are only valid for 30 days from the date on the letter. Please ensure that the information is accurate. (Registered full-time, year in program, expected graduation date) 

    • Transcript: Complete this online form to request your official transcript: https://laurentian.ca/admissions/transcripts 

    • Digital photo: Format here

    • Client information (optional): You may include an explanation letter if applicable.

  8. Optional Documents:

    • Letter of Explanation (client information): Include this if there are any issues you would like to clarify or that may be useful to the officer in assessing your application.

    • Schedule 1: Application for Temporary Residence IMM 5257B form. The document is required only if you answer “yes” to any of the following questions: 3,4,5 or 6 in the “Background Information” section of the IMM 5709 form.

    • If you have been studying in Canada for the past 12 months, you do not need proof of medicals unless:

If your application is approved, the IRCC will mail the co-op work permit to your mailing address.

 

LEARN MORE ABOUT CO-OP/INTERNSHIPS

 

Have questions?

Contact immigration@laurentian.ca


 

 

The PGWP is an open work permit that gives you status to remain in Canada and work full-time for up to three years after you graduate from a Canadian post-secondary institution. PGWPs are issued once in a lifetime. Your Study Permit expires 90 days after you have received confirmation that you have completed the requirements of your program.

About the PGWP process: https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/work/after-graduation/about.html

You may be eligible to apply for a post-graduation work permit (PGWP) after completing your degree.

 

You can apply for a PGWP from inside Canada or overseas, as long as you meet the eligibility criteria. You must apply within 180 days of completing your program requirements. 

 

Confirmation that you have completed your program could be a degree, diploma, transcript or official letter from Laurentian University.

  • Review the information by Canadian immigration on eligibility for a Post Graduation Work Permit.

  • We recommend online applications because you save time, avoid courier fees and receive updates.

 

Note: You may work full-time while you wait for your decision as long as you meet the following criteria and you apply for the PGWP within 90 days, from inside Canada:

  • Your study permit is valid at the time you submitted your application.

  • You were enrolled full-time in a degree or diploma program that was longer than eight months.

  • You did not work over the authorized number of hours per week when you were a student.

 

If your application is not approved, you must stop working and leave Canada immediately:

  • Taking a leave of absence during your studies can impact your eligibility for the PGWP. If you need to take a leave from studies, please contact immigration@laurentian.ca.

  • If you plan on staying in Canada and your study permit will expire before you apply for a PGWP, you should change your status to a visitor. You have up to 90 days after your study permit expires to restore your status or you’ll have to leave the country. If this applies to you, please contact immigration@laurentian.ca.

 

Submit your application online

 

  1. Login to my application through the GC key or a sign-in partner. If you are a new user, you will need to register for an account.

  2. Select “Apply to Come to Canada.” If you previously completed the eligibility questionnaire on the site, enter your personal reference code; otherwise, click select “I do not have a Personal Reference Code.”

  3. Select “Visitor Visa, Study and/or Work Permit” and answer the questions that follow. (Please note, not all questions are listed here.)

    • What would you like to do in Canada?: Work

    • How long are you planning to stay in Canada?: Temporarily – more than six months

    • What is your current country/territory of residence?: Canada

    • What is your current immigration status in Canada?: Student

    • Do you plan to work on campus?: No

    • Are you a full-time student at a participating post-secondary institution and want to work off-campus up to 20 hours per week?: No

    • Have you recently graduated from a participating Canadian post-secondary institution for which your study program was full-time and a minimum of eight months?: Yes

    • Is your work an essential part of your studies (for example, a co-op or internship program)?: No

    • Do you have a written job offer?: No (even if you have received a job offer)

    • When does your status in Canada expire?: The expiry date of your study permit

    • Have you lived in a designated country or territory for more than six months in the last year?: If you have lived in a country for more than six months in the last year and your country is listed as the country where an immigration medical exam is required on the IRCC website, then you must answer “yes.” Otherwise, answer “no.”

  4. You must have access to a scanner or camera, as well as a credit or debit card to pay the fees to complete the online application.

  5. Once you answer the questions, the system will generate a checklist for your application.

  6. Fill the application form IMM 5710. (Download our guide to completing IMM 5710 – PGWP).

  7. Gather Supporting Documents. Each document size should be 4MB or less:

    • Passport: Scan the page that shows your picture, birth date, country of origin and all pages with stamps, visas or markings as a single document.

    • Program completion letter/formal notification.

    • Digital photo: Format here

    • Client information (optional): You may include an explanation letter if applicable.

 

If your application is approved, the IRCC will mail the Post Graduate Work Permit to your mailing address.

 

Applying from outside Canada

 

  1. Log in to my application through GCkey or a sign-in partner. If you are a new user, you will need to register for an account.

  2. Click on “Apply to Come to Canada.”

    • If you previously completed the eligibility questionnaire on the site, enter your personal reference code. Otherwise, click on “I do not have a Personal Reference Code.”

  3. Click on “Visitor Visa, Study and/or Work Permit.”

    • Answer the questions that follow.

    • FAQ (note: not all questions and answers are listed here):

      • What would you like to do in Canada?: Work

      • How long are you planning to stay in Canada?: Temporarily — more than six months

      • What is your current country/territory of residence?: Country of residence

      • Do you have a written job offer?: No (even if you have received a job offer)You are applying for an open work permit.

      • Have you recently graduated from a participating Canadian post-secondary institution for which your study program was full-time and a minimum of eight months?: Yes

      • Is your work an essential part of your studies (for example, a co-op or internship program)?: No

      • Have you lived in a designated country or territory for more than six months in the last year?: If you have lived in a country for more than six months in the last year and your country is listed as the country where an immigration medical exam is required on the IRCC website, then you must answer “yes.” Otherwise, answer “no.”

    • You must have access to a scanner/camera and also a credit or debit card to pay the fees to complete the online application.

    • Once all questions are answered, the system will generate a checklist for your application.

    • Fill the application form — IMM 1295 Application for Work Permit Made Outside Canada.

  4. Gather supporting documents: Each document size should be 4MB or less.

    • Passport: Scan the page that shows your picture, birth date, country of origin and all pages with stamps, visas or markings as a single document.

    • Family information form: IMM5707

    • Program completion letter/formal notification.

    • Digital photo: Find the required format here.

    • Client information (optional): You may include an explanation letter, if applicable.

    • Schedule 1: Application for Temporary Residence Visa Made Outside Canada IMM5257 form: The document is required only if you answer “yes” to any of the following questions: 3., 4., 5. or 6. in the “Background Information” section of the IMM1295 form.

 

If your application is approved, the IRCC will mail the Postgraduate work permit to your mailing address.

 

LEARN MORE ABOUT THE GRADUATION WORK PERMIT

 

Have questions?

Contact immigration@laurentian.ca.


 

Health Insurance

It’s important to learn about the health care you have access to as an international or incoming exchange student. In addition to knowing what to do when seeking medical care, learning about your health insurance will help you feel more at ease in your relocation to Canada. If you’re attending Laurentian University as an international or incoming exchange student, you have access to insurance through the University Health Insurance Plan (UHIP).

 

Understanding the University Health Insurance Plan (UHIP)

 

UHIP is a mandatory, comprehensive health insurance plan that provides health coverage for international and incoming exchange students. UHIP covers medically necessary doctors and hospital visits within Ontario for international students, incoming exchange students and dependents (spouse and children).

 

How can I get my UHIP? 

To be eligible for the UHIP, you must be enrolled in a program and be registered for your courses.

If you’re an international student, once you register for your courses, you’re automatically enrolled in UHIP every year. However, it’s your responsibility to ensure that your coverage is correct.

Please let the Laurentian University Plan Administrator know if you have dependents with you so they can be added to your coverage. Coverage for your dependants is mandatory.

Once you are enrolled, Cowan will send a UHIP welcome email to your university email address, with instructions on how to download your coverage card and other helpful information. Your coverage is set to start based on the intake you enroll in Laurentian.  The start date are below:

 

  • September  (Fall) intake: is set to start  on September 1, but you are covered as early as August 10 if you come to Ontario before September 1. 

  • January  (Winter)  intake: is set to start  on January 1, but you are covered as early as December 10  if you come to Ontario before January 1. 

  • May (Spring) intake: is set to start  on May 1, but you are covered as early as April 10  if you come to Ontario before May 1. 

 

Note: You must enroll and pay for your dependent(s) in person at your University UHIP office within 30 days of their arrival in Canada or you will be charged an additional $500.00 late dependent enrollment fee.
 

Where to get your UHIP Card

In late August or early September (or the first month of your first semester with Laurentian ) , your UHIP provider, Cowan/Manulife, will send a welcome email to your Laurentian email account, with a link to access your UHIP coverage card from Cowan’s email: UHIP.RAMU@cowangroup.ca. To make sure you receive your UHIP card, please make sure you’ve activated your Laurentian email account.

If your UHIP coverage card shows incorrect information, contact your Laurentian University Plan Administrator.

When you receive your UHIP card, print a copy and carry it with you at all times. This way, you’ll have it easily accessible in case you need to seek medical care. Remember to bring a paper copy of your UHIP card to your medical provider. Some providers outside of Cowan’s Preferred Provider Network may charge more than what UHIP pays. This extra cost is not covered by UHIP, and you will need to pay the difference to the provider.

Visit here for more information about UHIP coverage. 

 

Haven’t received your UHIP card?

Contact us by emailing uhip@Laurentian.ca.

 

How can I enroll my spouse and / or children to UHIP?

UHIP is also mandatory for all your dependants living with you in Ontario. This means that, if you’re planning to bring your spouse and/or children with you, you must sign them up with UHIP within 30 days of their arrival in Ontario. There’s a $500 late fee, in addition to the standard UHIP fees, if your dependents aren’t enrolled within the 30-time limit.

To add your dependants to the UHIP plan, email uhip@Laurentian.ca with the following information:

  • Your student number, first and last name

  • Your dependant’s passport photo page

  • Your dependant’s date (DD-MM-YYY) of arrival in Ontario Canada

  • Complete UHIP Application Form

Once it is approved, A UHIP card with you and your dependent(s) name will be sent to your university email address in 5 business days. 

 

How much does UHIP cost?

That depends on the number of people you are enrolling and how long you’ll need coverage. The UHIP Premium Table shows current premium rates.

Effective September 1, 2022–August 31, 2023

UHIP coverage for 2022–2023 is $756 per year per person ($63 per month per person). This fee is charged to your student account, and it must be paid in full at the beginning of your academic session.

Costs based on start date

  • September 2022

    • Member only: $756

    • Member and 1 dependent: $1,512

    • Member and 2+ dependents: $2,268

  • January 2023

    • Member only: $504

    • Member and 1 dependent: $1,008

    • Member and 2+ dependents: $1,512

  • January 2023

    • Member only: $252

    • Member and 1 dependent: $504

    • Member and 2+ dependents: $756


 

What is covered by UHIP?

UHIP’s policy year is September 1 to August 31. It provides up to $1,000,000 CAD for primary health care services, for eligible medically necessary services. Please visit this website to learn about the UHIP coverage. 

Supplementary coverage

Supplementary coverage (i.e. vision, dental, prescriptions) is not part of UHIP. However, As full-time students you have additional medical coverage through your student association health plan. Follow the links below for more information on your extended health plan. Medical coverage through your student association helps pay for services that are not covered under UHIP.

 

Note: Unfortunately, these supplementary plans aren’t available to incoming exchange students.

Learn more about your UHIP plan

 

Refunds

You may be eligible for a refund if:

  • You have withdrawn from Laurentian.

  • You have completed the academic program early and you’re returning to your home country.

  • You now have Ontario Health Insurance Plan (OHIP) coverage due to becoming a permanent resident in Canada

  • You (and your dependents, if applicable) plan to leave are Canada Students and you’ve submitted proof to the UHIP Administrator before February 28.

If you plan to submit a refund request, please note:

  • Refunds are only available for complete calendar months beginning the first day of the month after you submit your refund request.

  • Refunds are not available for scheduled breaks between terms.

  • The deadline for refund requests is February 28, unless you’re applying for a refund due to gaining OHIP coverage. In this case, the deadline is July 31. Please note that no refunds are available in August.

Learn more

 

Plan exemptions

UHIP is mandatory for all international and incoming exchange students.

However, you may be exempt from the UHIP plan, if you have coverage from one of the pre-approved health-care plans below. To request an exemption from the UHIP plan, email uhip@Laurentian.ca.

  • Student number

  • Copy of the pre-approved health-care plan

Pre-approved health-care plans list

  • Canadian International Development Agency Health Care Plan

  • World University Service of Canada Plan

  • Embassy of Botswana

  • Embassy of the State of Kuwait GHIP Replacement

  • Interim Federal Health Care Plan

  • Ciência sem Fronteiras (Csf)

  • Saudi Arabian Cultural Bureau (SACB-HDP) Policy #06614A

  • Libyan Embassy and Scholarship Program — Canada Policy #G0068002

  • Ontario Health Insurance Plan (OHIP)

  • Global Affairs Canada

If your status changes or if you become covered under one of these plans, it’s your responsibility to inform the UHIP administrator as soon as possible. You will need to provide proof of the pre-approved plan.

If you have another insurance plan that is not listed under the pre-approved plans, you can apply for an exemption from UHIP directly through your UHIP provider, Cowan/Manulife. Complete the checklist on the UHIP website to find out if your plan qualifies for an exemption.

Learn more

 

Apply for an extension

If you plan to study at Laurentian for fewer than 12 months, you can apply for a four-month UHIP extension. This can be helpful if you plan to travel in Canada after you complete your studies. Other extensions are also available if you’re defending your thesis, if you’re waiting for convocation or if you experience a medical emergency.

Extension requests must be made no later than 30 days before your coverage is scheduled to end. For more information on how to apply for an extension, visit the UHIP website or email uhip@laurentian.ca.

Learn more

 

Seeking medical care in Ontario

In case you need to seek medical care while you’re living in Ontario, it’s important to know your options. We can help you get connected with doctors and health-care professionals who accept UHIP as payment. Then, we can help you file a claim through UHIP to cover your eligible expenses.

Your UHIP provider, Cowan/Manulife, has compiled a list of health-care providers in Ontario who can accept your insurance coverage as payment. 

Find a health-care provider

 

Making a UHIP claim

If you’ve visited a doctor or health-care professional, UHIP makes it easy to file a claim to get reimbursed for your eligible expenses.

  1. Before seeking health care, print off a claim form (available on the UHIP website).

  2. Complete the form while you’re at the doctor’s office.

  3. Pay for the care you received.

  4. Make copies of the claim form, invoice and proof of payment for your own records

  5. Mail the originals of the form, invoice, and proof of payment to the address on the claim form.

  6. Set up direct deposit if you would like the claim to be paid directly to your bank account. Otherwise, you will receive a cheque in the mail.

  7. Wait for UHIP to determine whether the claimed services are covered in your plan.

  8. Receive payment, if applicable.

SUBMIT A CLAIM


 

How can I find more information about UHIP?

Visit the following webpage where you can find many useful information:

                                                           


 

As full-time students you have additional medical coverage through your student association health plan. Follow the links below for more information on your extended health plan. Medical coverage through your student association helps pay for services that are not covered under UHIP.

International Student Services

International Programs, 2nd floor Parker, P-210