Body:
Information & Privacy Officer, Office of the General Counsel
Required Position
Full-Time Appointment
Responsibilities
Reporting to the General Counsel, and adhering to strict requirements of confidentiality, the University Information & Privacy Officer contributes to effective information and privacy management, supporting the various academic and administrative units of the University to meet their responsibilities in relation to access to information, and preservation of personal privacy. The University Information & Privacy Officer will also be working closely with the University’s Records Management Specialist in developing retention and disposition schedules of institutional records.
- Provide advice, direction, guidance and recommendations regarding interpretation and application of privacy legislation including principles and requirements related to access and privacy matters.
- Lead the response process to both internal and external incidents, complaints, and privacy related inquires;
- Provide advisory services, including the review of system access requests, data sharing agreements, contracts and business processes that require access to personal information;
- Manage all aspects of Freedom of Information (“FOI”) requests, including gathering records, applying exemptions to disclosure, redacting records, mediating and preparing representations as required for requests or appeals to the office of the information and privacy commissioner;
- Assist the information and technology department in impact assessments relating to internal and external systems;
- Liaise with the office of enterprise risk management and insurance with privacy audits;
- Keep apprised of applicable privacy legislation and privacy trends and advise on the impacts to the university and ensure that policies and practices are up to date and compliant with current and emerging requirements and standards;
- Liaise with external government regulatory bodies, as required;
- Provide support and assistance in achieving ministry compliance with FIPPA, and promoting privacy awareness across the university;
- Participate in the development and delivery of training in both official languages to front-line staff on the legislative requirements and the University’s policies and procedures relating to access and privacy;
- Work with other units to meet institutional goals relating to privacy legislation including compliance with relevant legislative requirements relating to access to information, preservation of personal information and retention and disposition of institutional records;
- Coordinate the implementation, education, maintenance and adherence to the university’s institutional records and privacy-related policies and procedures;
- Work with the university units and lend expertise to academic and administrative units, as requested and assigned, to support the university’s records, information and privacy management initiatives; and
- Perform other duties as assigned.
Qualifications
- University degree or diploma in a related field (ex: Law and Justice or Paralegal);
- Three to five (3-5) years of related work experience;
- Demonstrated knowledge of the legislative and other expectations affecting access to information and protection of personal privacy and, specifically, Freedom of Information and Protection of Privacy Act (FIPPA);
- Ability to analyze records for possible disclosure, conduct analysis of initiatives involving personal information, and provide advice and recommendations;
- Ability to coordinate the retrieval of records, apply exemptions, and draft decisions;
- Ability to evaluate complex and sensitive information, interpret FIPPA requirements, assess time extensions, fees, and exemptions, and develop solutions;
- Ability to identify and research contentious issues and potential impacts, and recommend responses to senior management;
- Ability to track and process requests and maintain detailed records;
- Excellent negotiation, influencing, and persuasion skills to encourage cooperation and adherence to timelines;
- Ability to take initiative and be proactive in identifying opportunities to support and enhance respect for privacy;
- Experience and conceptual understanding of the contingencies associated with managing and maintaining digital records;
- Demonstrated ability to prepare and deliver informational presentations and convey complex information to a variety of audiences;
- Excellent verbal and written communication skills in both official languages, French and English;
- Excellent interpersonal skills with the ability to build positive relationships across the organization;
- Ability to adapt quickly to changing priorities and demands, while planning, organizing and managing multiple initiatives;
- Ability to work independently and with limited supervision;
- Organizational skills to manage a large caseload and prioritize work to meet compliance with legislated requirements and deadlines; and
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
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Applications will only be accepted through our online form.