Required Position

Full-Time Appointment

Responsibilities

Reporting to the Associate Vice-President, Faculty Support, the full-time Faculty Support Assistant will provide bilingual administrative assistance to the Office of Faculty Support. The successful candidate will play a crucial role in file management, grievance and issue tracking, and faculty hiring, while also administering and coordinating a variety of projects for the area. The successful candidate will work closely with Schools and Faculties to provide timely assistance and guidance.

 

RESPONSIBILITIES AND DUTIES

• Gather information and data for the purposes of mandatory Collective Agreement reporting;
• In advance of arbitration/mediation or in response to grievance or collective agreement matters, assist in gathering information for briefs, files and/or reports for the Academic Labour Relations team;
• Research relevant Articles in the Collective Agreement, past practice and precedents on an ongoing basis to assist the team in ensuring proper and consistent labour practices;
• Organize and maintain confidential files such as Minutes of Settlement, arbitration decisions, memorandum of agreements, etc.;
• Coordinate and schedule meetings;
• Maintain database of processes and procedures to be able to establish/maintain a record of matters arising from collective agreements;
• Maintain and update website content with relevant Faculty support materials;
• Develop and maintain systems and lists for the effective keeping of personnel records and all other records pertinent to Faculty support including archives;
• Calculate sabbatical credit and stipends for Chairs/Directors and prepare resulting documentation;
• Maintain all-encompassing grievance tracking list and prepare grievance reports for leadership and/or the Board of Governors;
• Provide support to Schools and Deans throughout the Faculty hiring process; and
• Perform other duties as assigned.

Qualifications

• Diploma in Human Resources Management is required;
• Two years of recent related experience;
• Ability to problem-solve, resolve concerns and escalate conflicts appropriately;
• Strong attention to detail;
• Exceptional customer service skills;
• Interpersonal skills, with the ability to build rapport with a diverse group of individuals.
• Ability to prioritize and organize in a fast-paced, high-volume environment;
• Able to maintain a high level of confidentiality;
• Able to work independently and take initiative as well as perform effectively as a member of a team;
• Oral and written competency in both official languages (French and English) is required;
• Strong computer skills, with experience with Google Suite, Zoom, Word, Excel, email, tracking systems, etc.; and
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

 

 

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

 

Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations.  At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success.  Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

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Applications will only be accepted through our online form.

Position No. A1484-02

Salary $ 61,608 - $ 70,614 per year

Competition ends
Open until July 25, 2025 or sooner if a suitable candidate is found.

 

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