Administrative Assistant, Faculty of Education and Health
Required Position
Full Time Temporary Appointment
Responsibilities
Reporting to the Business Manager in the Office of the Dean of the Faculty of Education and Health,
the Administrative Assistant will provide support to the academic unit. The incumbent will serve as an
Information centre and assist with the day-to-day operations of the department.
Provide full confidential administrative support to the Dean’s office
● Provide administrative support to the dean of education and the Office of the Dean.
● To assist full time faculty, part-time faculty, administrative assistants and school directors with
tasks related to the Office of the Dean.
● Assist all six (6) of our Schools with placement agreements with external partners which
includes communicating with placement coordinators, external stakeholders, work closely with
Laurentian’s procurement team and the Dean for agreement approvals
● Maintain School files and office operations including but not limited to: updating lists (space,
current faculty, etc.), posting office hours.
● Support the Dean and Business Manager in organizing functions and obligations (schedule
meetings, book rooms, order food, prepare documents for meetings, travel arrangements etc.).
● Offer additional support to the Dean and Business Manager (if other tasks are completed)
Serve as a member of the team providing information about the Dean’s office
● Respond to inquiries by telephone, mail, email and in person.
● Organize, produce and handle material pertaining to the operation of the office and edit when
necessary.
● Provide basic information about programs offered, and direct inquiries to the proper resource
● Liaise with external departments. Manage timelines, prepare letters, advise Dean on CA
clauses and regulations. Deal with confidential matters and constant change, including the
handling of urgent matters with unanticipated, short timelines.
Special events & Publicity
● Assist in the organization of student workshops, special events, guest speakers / lecturers, trips,
open house events, etc. (including travel arrangements).
● Offer additional support in updating and maintaining the Dean’s office webpages.
● Liaise with Marketing to update and aid in the coordination of marketing materials
Perform other duties as assigned.
Qualifications
Two (2) years of post-secondary education in business administration or in a related field.
● Three (3) to five (5) years of related experience.
● Advanced literacy skills to provide adequate support in both official languages (drafting
documents with a minimum of errors).
● Strong computer literacy skills (Colleague, Self-serve, Gmail, Google Suite, Microsoft Suite,
Adobe, ability to maintain and update webpages).
● Office administration and administrative skills (minute taking, keyboarding, filing, record
keeping, sorting mail and email, responding to inquiries).
● Basic knowledge of computer hardware to troubleshoot peripherals (projectors, printers,
photocopiers etc.).
● Basic knowledge of university policies and procedures (Finance, Registrar, etc. to assist
students and faculty.
● Numeracy skills (basic knowledge of bookkeeping to track expenses and manage budgets).
● Ability to work fluently, verbal and written, in both official languages, French and English, is
required.
● Ability to work fluently (verbal and written) in both official languages, French and English, is
required/an asset
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through
Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00
p.m Monday through Friday during and including May to August., amounting to thirty-three and
three-quarter (33.75) hours per week.
Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which
supports remote work plans based on operational considerations. At Laurentian University, we
recognize that work-life balance is essential for both personal well-being and professional
success. Our policy offers employees some flexibility to better balance personal needs while
maintaining effective service delivery.
Apply Now
Applications will only be accepted through our online form.
L1157- 03
$29.53 -$33.86
Under Review
Open until 31 July 2025, or sooner if a suitable candidate is found.