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March 27, 12:00 PM - Email to University Community

Hello, Bonjour, Aanii 

With each passing day, we adjust to our current reality, gradually changing our routines to establish a new normal. As individuals, the changes we make help contribute to pushing the university forward to best support students. Yesterday afternoon, March 26th, Laurentian University’s Academic Senate approved a series of motions that will allow for courses to continue for the spring term :

WE
  • The 2020 Spring Academic Term will move forward with online and alternative delivery. Students may continue to register for courses through my.Laurentian.ca and view many of our online courses available through Laurentian Online
  • Students who have applied to graduate and completed degree requirements will be able to graduate. However, Laurentian University’s Senate has postponed the Spring 2020 Convocation ceremonies, scheduled for June 1st to June 5th 2020. We recognize that convocation ceremonies hold great importance to our students, and we are committed to finding a way to celebrate with you. We will announce plans for 2020 convocations in the coming weeks and will consult with students in our deliberations.
  • Designated staff, including Security, Facilities and cleaning staff, continue to ensure the integrity and safety of all our buildings. We also continue to clean all touch points in our buildings to ensure the health and wellness of the community.

I would also like to highlight and recognize the many efforts our Laurentian University community members are putting forth to help our Greater Sudbury community and beyond. We have staff members who are helping with 3D printing, we have professors and graduate students who are helping create hand sanitizer fluid and we have many people contributing to our student emergency fund, to name just a few. Furthermore, we should also highlight, and be thankful for, the efforts of our colleagues who still come to campus daily to support our students remaining in residence and maintaining our campus and ensuring safety.

It is challenging, but we are adapting to our new normal and doing everything we can to help our students, our community, and the world we live in. As our circumstances are beginning to have slightly more predictability, the frequency of my updates will decrease. As we move towards another weekend of social distancing, I wish that everyone stays safe, stays healthy and maintains a positive outlook.

Thank you, merci, miigwetch

For information relating to symptoms, spread, how to protect yourself and your family, self-monitoring, self-isolation or other information relating to COVID-19, please refer directly to the information provided by Public Health at by clicking on the following link: https://www.phsd.ca/health-topics-programs/diseases-infections/coronavirus

 

This document will be updated as the situation evolves. Last updated: 9:30 AM, April 1, 2020.

 

Top Ten things to keep you safe and on track (PDF)

 

Q: I think I may be showing symptoms of COVID-19, how do I report it?

A: As per the Public Health Sudbury & Districts website: 
If you develop symptoms of COVID-19, call Telehealth Ontario for medical advice at 1.866.797.0000 (TTY 1.866.797.0007) or Public Health Sudbury & Districts at 705.522.9200 (toll-free 1.866.522.9200).

Be sure to mention your symptoms and your travel history, including the countries you visited and large events that you may have attended.

 

Q: Are all events on campus cancelled? What about Convocation?

A: All upcoming on-campus events have been postponed or cancelled. We recommend that students follow preventative measures such as hand washing, avoiding large gatherings and keeping 2 metres between people as outlined by Public Health Sudbury & Districts. Please note that the Spring 2020 Convocation ceremonies have been postponed, this does not impact your graduation status. 

 

Q: What will happen if a student who lives in the Residence is required to self-isolate? 

A: As always, we will follow directions from Public Health Sudbury & Districts. Our residences continue to follow flu-season protocol, which includes an increased frequency of cleaning for high-traffic areas.

If a student in a Laurentian residence is directed by Public Health Sudbury & Districts to self isolate, they may return home, if recommended. If they are unable to, Residence staff will assist them to remain isolated. We will then ensure that all affected areas are disinfected, and food will be delivered to their room.

If the student in question has a roommate, we will take direction from Public Health Sudbury & Districts on the appropriate measures to follow.

 

Q: Are all food services still open on campus?

A: Ontario Premier Doug Ford has declared a state of emergency in the province. As a result, food services on campus has been suspended.

 

Q: How will I complete my Winter term courses?

A: Courses for 2019FW and 2020W will continue to be offered in an alternative delivery mode (online, D2L, Zoom or other) for the remainder of the current academic year. To access your course on D2L, please log into your myLaurentian account and click on the link to D2L link on the left hand side. Students will be notified if and when new information becomes available by email.

 

Q: I am currently completing a placement, should I continue to attend?

A: Students are asked to communicate with their placement coordinator, Director or Chair in order to get up to the moment information on their placements.

 

Q: What happens with student exams?

A: All face-to-face final examinations (whether for on-campus courses or for Laurentian Online courses) for the 2019FW and 2020W terms that were scheduled to be held in the Ben Avery Gym, in a classroom setting, or at a Laurentian Online examination centre will not be held in those settings. An alternative evaluation method of assessment (for example, a take home exam, an essay, etc.) will be communicated directly to students by the individual course instructors, respecting the original examination period as set out by the Registrar’s Office. 

 

Q: My professor had an in-class exam scheduled before the exam period, how will I write my exam?

A: This decision will be made by professors individually and details for exam completion will be communicated by the professors as they become available. 

 

Q: Are all student services open to students?

A: As we attempt to reduce density and the spread of COVID-19, we will continue offering services remotely which support our students and ensure our long-term success. 

 

Q: I am an international student, where can I seek medical attention with my Univeristy Health Insurance benefits?

A: As an international student, your University Health Insurance plan coverage is accepted at the Health Clinic on campus and Health Sciences North. Students are highly recommended to attend one of these two sites for medical support. 

 

Q: I am an international student and I have accepted my offer of admission for the Spring. Can I defer to the Fall of 2020?

A:  Yes, please email admissions@laurentian.ca 

 

 

Q: What services are available at the Centre for Academic Excellence?

A: Tutoring and writing supports are available by emailing tutoring@laurentian.ca

Writing Centre: Appointments are held remotely at this time. You can book an appointment at writing@laurentian.ca. Tell us when you are available. A coach will get in touch with you and provide you with the details to access your appointment remotely. We look forward to working with you in this virtual environment.

Academic Advising: On-campus appointments have been moved remotely but we are still here to help. Connect with an academic advisor via Zoom or phone. Email academicadvising@laurentian.ca to speak with an advisor.

 

Q: What are the expectations for international/exchange students in response to the current pandemic?

A: We are reaching out to our exchange students on an individual basis and recommending, where possible, that they return to Canada. Our personnel affected to student mobility will ensure the follow-ups required with the pertinent institutions abroad. Full consideration of the current pandemic will guide these discussions to ensure students are not unduly affected. 

 

 

Q: As a GTA or WorkStudy student, do I continue to report to work?

A: GTA and Work Study students are employed by the University and should continue to report to work. Any concerns or questions can be directed to your supervisor. 

 

Q: As a student, can I still access lab space on campus?

A: Students looking to access a lab space may reach out to their program coordinator or faculty member responsible for the space in which their project equipment or software is located for approval. You may access the lab space if approval is granted.

 

Q: Who can I contact if I am having trouble accessing my D2L?

A: If you are having any issues accessing your myLaurentian student portal, or your D2L account, please send an email to it@laurentian.ca specifying your name, student number as well as the issue you are facing.

 

Q: Can I still access counselling services on campus?

A: We appreciate that this can be a very challenging time for you and we remain available to help and support you. All counselling services are now offered by telephone, until further notice.  If you have an appointment, expect a call at your designated appointment time. 

If you do not have an appointment and  would like to schedule one, please contact us at 1-800-461-4030 ext: 6506 or at 705-673-6506, or by email at counselling@laurentian.ca

We will be monitoring our messages regularly and will follow-up with you as soon as we are able. We do appreciate your concerns are time sensitive.
 

Q: Do I need an appointment to consult with someone in counselling? What if I need to talk to someone right away?

A: You may call 705-673-6506 during office hours (9:00-4:30 pm). Counsellors will remain available for follow-up. We will determine the best way to support your needs and direct you to the most appropriate service or resources.
Additional counselling/crisis/support lines you can reach out to include:

  • Good2Talk 
    • 1-866-925-5454: All students can access 24/7. 
    • You can also access Good2Talk's  24/7 support via text by texting GOOD2TALKto 686868.
    • https://good2talk.ca/
  • Bounceback 
  • Big White Wall

 

As our community continues to take precautions to prevent the spread of the COVID-19 virus, we are also working hard to preserve the academic semester and to continue to deliver a quality education to our students.

 

We are continuing to monitor the situation and will update accordingly. Last updated: 4:30 PM, March 30, 2020.

 

Q: What does alternate delivery mean?

A: Alternate or remote delivery means that your courses will continue in an alternative form through  tools like D2L or Zoom. Your professor will provide guidance on how you should proceed in the course.

 

Q: Laurentian is moving to alternate delivery for the rest of the term, do I have to leave my residence?

A: No. Our residences remain open. Students living in residence should be implementing preventative measures as outlined by Public Health. Email residences@laurentian.ca should you need any help. 

 

Q : Since courses are delivered remotely or through alternative modes for the rest of the term, may I choose to go home?

A: Yes. You may choose to go home if travel is permitted. Please consult https://travel.gc.ca/travelling/advisories for a list of travel advisories. 

 

Q: As an international student, should I inform Laurentian if I choose to go home for the rest of the term?

A: Yes. Please inform international@laurentian.ca about your decision to leave campus. If you currently live in Residence and plan to move out, you should also inform residences@laurentian.ca

 

Q: I need help using online tools or preparing assignments to complete my courses. Who can help me?

A: Tutoring support is available by emailing tutoring@laurentian.ca or by booking an appointment directly with a tutor at https://laurentian.tutorocean.com
Writing Centre: Appointments are held remotely at this time. You can book an appointment at writing@laurentian.ca

 

Q: I can’t access all the virtual tools from my home country to complete my course remotely. What should I do?

A: Please contact your professor for alternate options. If you need more support, contact academicadvising@laurentian.ca.

 

Q: How can I complete my final exam if I go home for the rest of the term?

A: The university made a decision to move to alternate delivery of face to face final exams. Alternate arrangements will be made by instructors individually and details for exam completion will be communicated by the professors as they become available.

 

Q: I am not familiar with the format requirements of my alternate assignments. Who can help me?

A: If you need help preparing your written assignments, you can book an appointment at writing@laurentian.ca.

 

Q: I have a practicum continuing in small groups. Is this safe?

A: Public Health has advised that small group contact is safe for you to complete your course requirements. At the same time, students need to follow the host institution or organization's directions. If your placement or academic activity is taking place in a location which has been closed, please communicate with your coordinator.

 

Q: Are there any supports specific to students studying in the Language Institute? 

A: Yes. Language supports and tutors are available for students in the English Academic Preparation (EAP) program and University Preparation (UP) programs. Please contact Shannon Luomaranta at sluomaranta@laurentian.ca or Tammie McLoughlin at tx_mcloughlin@laurentian.ca

 

Q: What should I do if I have any immigration-related questions (e.g., if my study permit needs to be extended this year)?
A: International students are encouraged to book an appointment directly with an Immigration Advisor. The International Services office is hosting information sessions online beginning March 17, 2020. Contact international@laurentian.ca to book an appointment. 

 

Q: I am staying on campus while courses are offered remotely for the rest of the term. What kind of activities are available?

A: The International Services office is hosting daily Zoom meetings and has a list of recommended virtual and campus activities for you to take part in during the remainder of your stay. Please contact international@laurentian.ca for more information.

 

Q: I find this a very stressful period. Is there any support available for mental health?

A: Your mental health is important. Use the “Keep Me Safe” app on your mobile devices: https://keepmesafe.myissp.com/. You can also contact Counselling at counselling@laurentian.ca.

 

Q: Who can provide advice about what courses I should choose for Spring 2020?

A: Spring course registration is now open. Please contact an Academic Advisor via Zoom or phone. Email academicadvising@laurentian.ca.

 

Q: I am an international exchange student.  Who do I contact?
A: Please contact LUGO@laurentian.ca or VAUL@laurentienne.ca for assistance.

 

Q: I have more questions, who can help?
A: Contact the International Services office at international@laurentian.ca for any other questions. We are here to help. 

We are continuing to monitor the situation and will update accordingly. Last updated: March 24, 2020

 

General Research Questions

Q: Now that our facilities are closed, can I still come to campus to do my research?

A: Laurentian University has suspended all non-critical on campus research*. All non-critical research activities taking place on campus which require access to lab spaces and research facilities, should now be closed. Researchers are required to immediately suspend all on campus research with human participants. 

* Decisions about critical research are being made by the VP Research Office and are being communicated directly to Researchers. All questions about lab access should be sent to covid19@laurentian.ca.

 

Q: How do I prepare to scale back my research?

A: Consider the following:

  • Identify all non-critical activities that can be scaled back, suspended or delayed
  • Identify personnel able to safely perform essential activities
  • Do not order any new research materials except those items needed to support minimal critical functions
  • Researchers who have ordered hazardous or perishable items should contact the vendor to cancel or suspend delivery.
  • Cancel orders for non-essential research materials if they have not yet shipped
  • Contact applicable building/department/mail services personnel to learn of changes to procedures and/or notify them of any expected incoming shipments at postal@laurentian.ca or ext 1513
  • Ensure windows are closed as applicable
  • Create a contact list including all lab personnel and principal investigator as well as after hours contact information. Ensure that this information is circulated to your group electronically
  • Ensure that lab emergency contact information has been provided to your department and posted within the lab and/or detailed in your safety binder

 

Q: How do I prepare hazardous materials for potential long-term storage?

A: Consider the following:

  • Freeze any biological stock material for long term storage
  • Consolidate storage of valuable perishable items within storage units that have backup systems
  • Fill dewars and cryogen containers for sample storage and critical equipment
  • Properly store all hazardous materials clearing from fume hoods and benchtops
  • Ensure all flammables are stored in flammable storage cabinets. Refer to Laboratory Safety Manual
  • Ensure that all items are labeled appropriately
  • Submit request for waste pickups for any chemical wastes
  • Remove infectious materials from biosafety cabinets, and autoclave, disinfect, or safely store them as appropriate
  • Confirm inventory of controlled drugs or substances and document in logbook and return to secure storage
  • Ensure all radioactive materials are locked/secured inside a refrigerator, freezer, or lockbox
  • Ensure all gas valves are closed. If available, shut off gas to the area. Consult the appropriate laboratory technologist or building maintenance person as required.
  • Check that all gas cylinders are secured and stored in an upright position. Remove regulators and use caps
  • Decontaminate areas of the lab as you would do routinely at the end of the day

 

Q: How do I shut down research equipment?

A: Consider the following:

  • Turn off appliances, computers, hot plates, ovens, and other equipment. Unplug equipment if possible
  • Inspect all equipment requiring uninterrupted power for electricity supplied through an Uninterrupted Power Supply (UPS) and by emergency power (emergency generator)
  • Turn off all water (e.g. to Milli-Q water filtration systems, vacuum filtration, etc.)
  • Check that refrigerator, freezer, and incubator doors are tightly closed
  • Surface decontaminate the inside work area of biosafety cabinets, close the sash and power down
  • Clear the fume hood of all hazards and shut the sash
  • Shut down and unplug sensitive electrical equipment

 

Q: Will my essential equipment consumables continue to be delivered?

A: Laurentian University Shipping and Receiving is continuing to operate, but medication, food or any refrigerated items sent via mail or courier is discouraged during this uncertain time. For the most current shipping and receiving services information please contact postal@laurentian.ca or call ext 1513.

 

Q: Can I/my trainees take research equipment home?

A: Temporary removal of research equipment from campus should be discussed with your supervisor, and the Department Chair or Research Centre Director should be
informed. Temporary removal of equipment will only be approved if it can be used safely from a remote location.

 

Q. What can I do to help my HQP (highly qualified persons) continue to advance their scholarship during these times of disruption due to COVID-19?

A: We understand that the ongoing announcements about COVID-19 related restrictions can be difficult to process and disruptive to scholarship plans. During this time research leaders are encouraged to check in with their highly qualified persons. Mental health and wellness is very important to consider at this time. Faculty can access mental health and wellness services by calling Morneau Shepell EFAP 24/7 by phone 1-844-880-9142.

Although your ability to collect primary data may be impaired during this time researchers are encouraged to continue their scholarship when able. A few examples of what you can do:

  • Hold virtual meetings with HQP and research partners
  • Work on literature reviews (the Laurentian library is open to serve you virtually)
  • Partner with research colleagues at other institutions to hold a virtual journal club
  • Support HQP to continue to advance their training through online opportunities. For example, HQP could work on advancing their skills in science communication, data analysis, systematic reviews, etc.
  • Reach out to colleagues outside your primary discipline to learn more about each others scholarship and discuss future opportunities for interdisciplinary projects
  • Reach out to colleagues and their HQP and host a virtual seminar over Zoom to allow HQP to present papers that they were not able to give due to cancelled conferences
  • Offer to host a webinar on a topic, research method, hobby or other that you wish to share with others
  • Use this time to catch up on writing manuscripts, books, poems, or other scholarly outputs that you’ve been putting off for a while.
  • Be kind, be flexible, be innovative, be well, and continue to care for your own health and wellness and the health and wellness of others.

 

Q: I am having questions reviewing literature remotely. Who should I contact?

A: Library staff are available remotely to answer your questions.

  • Via online chat: Ask the Library (7 days a week)
  • Via email: email your faculty liaison librarian
  • Via Zoom or phone: book an appointment with your faculty liaison librarian

 

Q: Will research staff working from home still be able to access offices/labs on occasion (example once/week) or will buildings be completely in lock down?

A: As of March 19th Laurentian University remains open. New information will be communicated to all faculty and students. See: https://laurentian.ca/COVID-19

 

Q: Will the Willet Green Miller Centre (a provincially owned building) be open?

A: The Willet Green Miller Centre reopened March 16, 2020. Any change to access would be communicated by the owner of the building; however, Laurentian University faculty and staff who work in the building are expected to comply with Laurentian University policies, including the statement on suspending non-critical on-campus research, which requires labs and research facilities.


Q: How can I work from home and access resources and systems from off campus?

The IT department has provided the following guidance, for any other questions please refer to this website for information https://laurentian.ca/COVID-19#faq-faculty-staff or contact it@laurentian.ca:

Our G Suite for Education, student portals, WebAdvisor, Zoom and D2L will continue to work when working remote. You will require the use of a Virtual Private Network (VPN) software in order to connect to business applications (U/T Drive, UIWeb, Business Objects, Synoptix, Fusion) at the University.

The VPN is available from the following website https://ssl.laurentian.ca.

If you need to access software that is installed on your computer at work please send an email to it@laurentian.ca to discuss possible solutions.

 

Q: Can student groups continue to work in the Fielding Innovation Space? Can we continue to use the Makers Space?

A: The Fielding Innovation Space will be closed in accordance with the University’s directives and all events have been cancelled. Our team will however continue to work and be available virtually. We will also share any important information and resources with you as they become available.
For any Fielding Innovation Space questions please contact groberts@laurentian.ca.

 

Animal Care Facility Questions

Q: Can I continue my research with the Animal Care facility?

A: As per the Laurentian University communication on March 19, 2020 all non-critical research on campus is suspended as of Monday March 23rd at 4:00 pm.  This announcement also applies to animal research. 

Researchers who work with animals are being informed of the following, effective March 23rd at 4:00 p.m.: 

  • Critical research involving animals will be able to continue; however, new studies will not begin, unless the protocols are for COVID-19 related research 
  • Animal breeding will be kept to a maintenance level only 
  • No new animals will be ordered as of March 23, 2020
  • Research with animal tissue is suspended
  • Hands on animal care and use training is suspended except for COVID-19 research or in exceptional cases (e.g., in cases of illness where studies must continue)

The Animal Care Committee will continue to meet but will do so remotely as recommended by the Canadian Council on Animal Care. Animal care is an essential service which means the highest level of care and husbandry within our current staffing levels will be maintained. 

 

Q: Is the Animal Care Committee (ACC) still reviewing protocols?

A: Laurentian University will continue to review and approve protocols remotely.

  • Amendments to protocols will be reviewed and approved for minor changes
  • New animal study protocols will be accepted for pre-review only. The ACC will suspend full review of new protocols, with the exception of any research related to COVID-19, which will receive expedited review. Protocols due for their four year renewal will continue to be reviewed by the ACC.

 

Human Resources Questions

Q: In the event research employees are working from home, how can I submit my bi-weekly timesheets, as they require original signatures? 

A: In order to reduce the unnecessary movement of paperwork and staff, we wish to inform you that only electronic documents will be processed until further notice. To eliminate any delays, please access the appropriate forms by following this link, scan them and send them by email to payroll@laurentian.ca.
 

Research Funding Questions

Q: What is the Tri-agency position on program deadlines?

A: Refer to the following website for up to date statements from the Tri-agencies:
https://www.nserc-crsng.gc.ca/Media-Media/NewsRelease-CommuniqueDePresse_eng.asp?ID=1139 

 

Q: How do I stay up-to-date regarding COVID-19-related information being issued by funding agencies?

A: Researchers and research support staff should regularly visit the websites of their research sponsors to see what new information they may be providing regarding COVID19-related changes. 

 

Q: How can I meet the goals of the grant if research staff are unable to work? Will I get an extension on my grant funds?

A: For contract funded research, we will rely on the force majeure clause of the contract to seek amended terms, if required.  Contact the Office of Research to discuss if required. 

Tri-Agency & Other Agency Funding: If your research is funded by a granting agency, the ORS will work with you to seek end date extensions for your project and work within their COVID-19 protocols regarding additional funds, if possible.

Many grant programs funded by NSERC, CIHR and SSHRC provide an automatic one-year extension (without additional funds). Neither the agency nor the Office of Financial Services need to be contacted regarding a first-time one-year extension for a Tri-Agency grant. If a researcher has already used their one-year extension, they can request an additional extension by writing to the agency and should inform the ORS. Questions about Tri-Council grant extensions can be directed to Daniel Archambault, Director, Office of Research Services (darchambault@laurentian.ca).  

 

Q: Will the university reimburse me for the additional research expenses I have incurred as a result of the COVID 19 outbreak?

A: For researchers who hold a Tri-Council (NSERC, SSHRC or CIHR) grant, the agencies confirmed the reimbursement of non-refundable travel fees from agency funds as acceptable considering the impacts of COVID-19. This applies to the travel of both principal investigators and research personnel, when cancellation occurs as described above. Given the uncertainty of the situation with COVID-19, the agencies suggest that those travelling for Tri-agency–funded research consider purchasing either cancellation insurance, or tickets that are at least partially refundable. In this specific situation, some additional costs could still be viewed as economical if it allows for partial or full reimbursement/credit in the event of cancellation. Link to Tri-Agency notice: https://www.sshrc-crsh.gc.ca/news_room-salle_de_presse/latest_news-nouvelles_recentes/2020/covid-19-eng.aspx

 

Q: Will the NSERC USRA program continue for the summer?

A: All of Laurentian’s internal deadlines for this program have passed, and we are not accepting new applications.  We will continue to work with researchers and students to process the applications we have received and submit them in the NSERC system.   As of March 17th, NSERC has announced that they will be “flexible” with the May 1st deadline for processing applications within their online system.  For the time being, we continue to assume that students can begin their summer research projects with a start date of May 4th.  

 

Q: How do I submit an application to Tri-Council agencies for additional research expenses as a result of the COVID 19 outbreak?

A: At this time, it is not known if this will be an option offered by the Tri-agency. If you must cancel or postpone travel or events paid through agency funds, they will consider the costs associated with the changes as allowable project expenses, provided they align with agency policies. Over the coming days and weeks, the Tri-agency will provide agency-specific information (program by program), as they continue to monitor and evaluate adjustments to program application deadlines and reporting due dates, as needed. Read the Tri-agency message on COVID-19 here: https://www.sshrc-crsh.gc.ca/news_room-salle_de_presse/latest_news-nouvelles_recentes/2020/covid-19_tri-agency-trois-organismes-eng.aspx

 

Q: What do I do if I fall behind on my research timelines because of a disruption?

A: For REB files, extension/renewal requests are generally submitted on the annual reporting date listed on the REB Certificate. There is no need to request an extension from the REB until the anniversary date. 

Over the coming days and weeks, the Tri-agency will provide agency-specific information (program by program), as they continue to monitor and evaluate adjustments to program application deadlines and reporting due dates, as needed.

 

Q: Can I still obtain support from ORS/VPR for industry partnerships, knowledge mobilization, and commercialization/entrepreneurship services?

A: Staff will be accessible by email to answer your research-related questions and provide commercialization and entrepreneurship support.  

 

Q: There’s a grant submission deadline coming up.  What kind of support can I get from the ORS/VPR? Will ORS allow electronic signatures during a COVID disruption?

A: The Office of Research Services will continue to serve researchers as per our standard operating procedures. Go to https://laurentian.ca/research if you have specific questions about Laurentian University procedures. 

The Office of Research Services continues to provide services for our researchers. Staff are working remotely but remain available by email during regular work hours. We ask that researchers allow extra time for us to process applications and other documentation during this challenging period.

 

Q: Will the deadlines for grant programs be extended?

A: Laurentian University is monitoring the decisions of the Tri-agency closely. As of March 18, 2020, there have been no changes in deadlines for the main suite of programs offered by the Agencies. Over the coming days and weeks, the Tri-agency will provide agency-specific information (program by program), as they continue to monitor and evaluate adjustments to program application deadlines and reporting due dates, as needed. These will be communicated by each agency, for each program, as they make those adjustments. Please consult the CIHR, NSERC, and SSHRC websites regularly for updates.

 

Q: What will happen to my internal research funding if my research schedule is impacted by COVID 19?

A: You will continue to have access to funds from internal programs up until the expiry date stated in the original letter of award. Extensions may be granted on a case-by-case basis. For more information, or to request an extension, please contact Daniel Archambault, Director, Office of Research Services (darchambault@laurentian.ca).

 

Research Ethics Questions

Q: I am waiting on research ethics approval/need to renew a research ethics certificate – will those services be interrupted?

A: At this time, all REB file activities, including file submission, review, approval and renewals, are operating within normal review times.

 

Q: What happens if my research involves human participants?

A: Public health authorities are discouraging all non-essential in-person interactions. In consideration of the risks inherent to ongoing research in both clinical and behavioural studies involving human participants, Laurentian University’s communication on March 19th indicated researchers are required to immediately suspend all on campus research with human participants. 

Investigators are advised to consider modification to research protocols to eliminate personal contacts and maintain social distancing. Specifically, in some research settings in-person participant interactions could be replaced with telephone or online communication. Revised participant consents or consent addendums may be required and the principal investigator should submit the appropriate forms to the Laurentian University Research Ethics Board for approval. REB forms can be found in your ROMEO portal.

While TCPS 2 typically requires review and approval of modifications prior to implementation, an exception can be made where the change is necessary to eliminate an immediate risk to participant(s) (Article 6.15).  Such changes may be implemented but must be reported to the REB at the earliest opportunity (within 5 - 15 business days as a guide). The changes should be reported to the REB through ROMEO as soon as possible, along with copies of any new or revised subject-facing materials.

For those researchers who may be conducting projects with our health partners, please consult the following links and any updates: 

https://www.hsnsudbury.ca/portalen/Accountability/Research-Ethics-Board

https://www.nosm.ca/our-community/coronavirus-information-for-nosm-community/information-for-researchers/

 

Post Award Questions

Q: Will I get reimbursements for research expenses during the disruption or will it have to wait?

A: Laurentian University will be processing reimbursements. The finance office strongly encourages electronic submission via Lunet. Due to staff working remotely, paper claims may take longer to process. Per the President's directive dated March 16th, 2020, no business travel is permitted as of this date. Therefore, travel after this date will not be reimbursed from any University funds.

 

Q: What if I receive a notice of award?  How do I get access to my funding?

A: Scholarships and other research-related funding will be processed as usual and funds will be deposited on students’ and researchers’ accounts when they are received.

 

Research Travel Questions

Q: If I have research events and activities planned that will not occur at Laurentian University (eg field interviews, seminars, workshops) that involve partners / volunteers / paid staff / students, can those go ahead as planned? What if they are local, national or international? 

A: All university business travel, international and domestic, is suspended until August 31st, 2020 until otherwise notified, effective immediately. This applies to faculty, staff, students and researchers (see President’s email and travel advisory of March 16, 2020 https://laurentian.ca/COVID-19#travel-advisory).

Researchers should also be mindful the Province of Ontario ordered no gatherings of over 50 people as of March 17, 2020. 

 

Q: Will I be reimbursed for my travel if I am not able to cancel or change flights?

A: For researchers who hold a Tri-Council (NSERC, SSHRC or CIHR) grant, the agencies confirmed the reimbursement of non-refundable travel fees from agency funds as acceptable considering the impacts of COVID-19. This applies to the travel of both principal investigators and research personnel, when cancellation occurs as described above.

 

Graduate Students Questions

Q: How is Laurentian planning to support our graduate students who will have significant delays in their data collection?

A: Our goal is to continue supporting graduate students in these extraordinary times. The extent to which we can mitigate delays associated with data collection is currently unclear but all solutions will be explored. For further information, please contact your graduate coordinator or the Dean of Graduate Studies (dlesbarreres@laurentian.ca).


Q. Will scholarships be adjudicated and awarded for the Fall 2020 term?

A: Yes. While we may expect some delays in the adjudication process and thus in the announcements of the awards, all scholarships will follow more or less the same calendar as in previous years.

 

Q: Are graduate students allowed to continue their lab research on campus?

A: So long as the University remains open, research undertaken by graduate students can continue if social distancing and other precautions are adopted. When it comes to lab work however, the overarching principle remains that ALL non-critical research activities taking place on campus must be suspended by no later than 4 p.m. on Monday, March  23 .  If you believe you have critical on-campus research that must continue, please contact your supervisor immediately. Moreover, if there are graduate student members of a lab who do not wish to work in the lab owing to concerns for their personal health, they should communicate with their lab supervisor to discuss their concerns and make arrangements to work remotely. 

 

Q. Can thesis defence continue to take place or should they be postponed?

A: Thesis defences scheduled for the weeks to come will proceed, and further defences can be scheduled following the usual procedure. Yet, all Master’s and PhD defences will now be conducted virtually via Zoom technology and the Faculty of Graduate Studies will help you with the required logistics. 

 

NOSM Researchers Questions

Q: I work at NOSM.  Are there specific guidelines I should be following?

A: Please refer to this website: https://www.nosm.ca/our-community/coronavirus-information-for-nosm-community/

 

HSNRI  Researchers Questions

Q: I work at HSNRI.  Are there specific guidelines I should be following?

A: Please refer to this website: https://www.hsnsudbury.ca/portalen/Accountability/Research-Ethics-Board

 

Additional information 

We are continuing to monitor the situation and will add new information to this FAQ as it is available.

If you still have questions or concerns, please direct them to the appropriate person:
 
Graduate Studies - Dr. David Lesbarrères, Dean, Faculty of Graduate Studies
(dlesbarreres@laurentian.ca)
 
Scholarships - Stacy Sathaseevan, Information Officer, Graduate Studies
(SSathaseevan@laurentian.ca)
 
Animal Care – Rod Jouppi, Director, Animal Care                    
(rjouppi@laurentian.ca)
 
Human Research Ethics – Dr. Rosanna Langer, Chair, Research Ethics Board
(rlanger@laurentian.ca)
 
Laboratory Safety – Gail Benoit Cooper, Manager, Health and Safety
(GBenoit@laurentian.ca)
 
Research Funding – Dr. Daniel Archambault, Director, Office of Research Services
(darchambault@laurentian.ca)
 
Perdue Central Analytical Facility – Dr. Alan Lock, Manager 
(alock@laurentian.ca)
 
Fielding Innovation Space, intellectual property and commercialization- Gisele Roberts, Manager 
(groberts@lauretnian.ca)
 
All other questions - Gillian Schultze, Director, Strategic Research Initiatives
(gschultze@laurentian.ca)

In these unprecedented times, information evolves and changes rapidly. Please reference the documents in chronological order starting with the most recent for the most up-to-date information.


This document will be updated as the situation evolves. Last updated: 10:00 AM, March 24, 2020. 

 

March 24, 2020

Laurentian University will be closing facilities to all but those that are deemed required for current University operations.

The Laurentian University Residence will remain available to those who consider it home, however, there will be limited in-person support. 

Additionally:

  •  Mail / packages will be limited in their delivery
  • Residence exterior doors will be locked at all times
    • Your student card will still work to access the building
  • Food services on campus will not be available, however we will work with you to ensure that you have access to food and supplies

Support within the Greater City of Sudbury will still be maintained. Grocery stores, pharmacies and other essential services will be open, please visit the specific store websites for details and hours of operation.

Security on campus will still be available and can be reached at 705-673-6562. 

If you have questions, or need additional support, we will endeavour to assist you by email - please contact us at residences@laurentian.ca.

 

Q: Laurentian is moving to alternate delivery for the rest of the term, do I have to leave my residence?

A: With the University suspending all in-person classes for the remainder of the year, and the cancellation of face-to-face exams, Laurentian Residence is requesting that students who can complete the remainder of their semester by alternate delivery mode (online, D2L, Zoom or other) as determined by their instructors, proceed to do so.

Students who cannot travel home

We understand that in some cases, leaving residence may be challenging for some students. For instance, this would be the case where governmental travel restrictions apply or if the student's term includes a placement locally, for example. If you are unable to leave residence due to serious personal circumstances, please complete the following form

The Residence Office has issued an information advisory to all students in residence on March 17, 2020.

 

March 12, 2020

With Laurentian University moving to remote course delivery, we wanted to let you know that our residences remain open. As always, our residence life team is committed to your wellbeing, and are here to support you. 

We are working closely with our health partners at Public Health Sudbury and Districts and encourage you to review the health advice on COVID-19.

Our offices are continuing with normal hours and we have implemented additional cleaning measures to disinfect high traffic areas. We encourage you to follow the FAQs regarding COVID-19 as this will be updated on a regular basis.  

Should you have any specific questions or concerns regarding Residence, please reach out to a staff member, or email us at residences@laurentian.ca

For information relating to symptoms, spread, how to protect yourself and your family, self-monitoring, self-isolation or other information relating to COVID-19, please refer directly to the information provided by Public Health Sudbury & Districts.

 

This document will be updated as the situation evolves. Last updated: 12:00 PM, March 25, 2020.

 

Q: How can I return items to the Library?

A: It is not necessary for you to return materials at this time, including items you have received from RACER (interlibrary loan). Please wait until the Library reopens.

From March 11 until August 31, the Laurentian University libraries (including the J.N. Desmarais Library and Archives, Architecture Library, Curriculum Resource Centre, Music Resource Centre, University of Sudbury library, and Huntington University library) will not charge additional fines on overdue items.

We will waive any fines on other material when you can return it. Please ignore any overdue notices that you receive between now and August 31, 2020.

If you have completed your coursework or will not be returning to Laurentian in the fall, when the Library reopens we will enable you to return items to us by mail at our cost.

 

Q: When will the libraries and archives reopen?

A: At this time, we are following Public Health Sudbury & Districts guidelines and therefore do not yet know when the libraries and archives will reopen.

 

Q: How can I get research help?

A: Research help is available!

 

Q: How can I access library electronic resources when working off-campus?

A: Start at your library home page. All of the links from the catalogue search, databases, and research guides lead you through our proxy server, which proves to publishers that you're a Laurentian University community member.

Similarly, the Scholarly Articles search from our library home page leads to a special Google Scholar search: any article to which we have licensed access will offer a "Get full text" link on the side that leads you through our proxy. You won’t have that convenience if you access Google Scholar directly.

 

Q: Can I borrow a physical item from the library?

A: Unfortunately, none of the physical items in the collection, including books, journals, and videos, will be available for loan until further notice.

 

Q: How can I renew an item?

A: You can renew items by logging into your library account using your Laurentian ID, selecting the items to be renewed, and clicking Renew items.

If you encounter a problem renewing an item, email Borrower Services and ask them to renew the item for you. Please include the barcode of the item in your email.

 

Q: Can I access print course reserves?

A: Physical course reserves are not accessible at this time.

 

Q: Can I still order an article through interlibrary loan (RACER)?

A: Yes. Complete your order through RACER as you normally would and the article will be emailed to you. There might be a significant delay.

 

Q: Can I order books via RACER?

A: No, we cannot fulfill requests for print items as most other libraries in Ontario have stopped lending print items.

 

Q: Can I still access materials in archival fonds?

A: While the Libraries are closed, we are following Public Health Sudbury & Districts guidelines on social distancing and are therefore not able to provide access to archival materials at this time.

For any reference question concerning the Archives, you may email archives@laurentian.ca or archives@laurentienne.ca

Q: I am a new student, can I begin my studies in Spring 2020?

A: Yes. Register for courses through your myLaurentian student portal - Self Service. All Spring 2020 and Summer 2020 courses will be offered online or via alternative delivery, such as Zoom or D2L, beginning on May 4, 2020. 

 

Q:  How will I complete my Spring 2020 courses?

A: Courses for Spring 2020 continue to be offered either online or in an alternative delivery mode (D2L, Zoom or other) for the remainder of the current academic year. To access your course on D2L, please log into your myLaurentian account and click on the link to D2L on the left hand side. Students will be notified if and when new information becomes available by email.

 

Q:  Which Spring 2020 courses are fully online? 

A: Laurentian offers many Spring 2020 courses fully online. In addition, all other Spring courses regularly scheduled to be held on-campus will be delivered via alternative delivery modes. Search and register for courses through your myLaurentian portal - Self Service. 

 

Q:  How will I complete my Winter 2020 and Spring 2020 examinations?

A: There will be no in-person final exams. Your professor will provide an alternative evaluation method of assessment (for example, a take home exam, an essay, etc.). 

 

Q:  Should I travel to the Sudbury campus to complete my Spring 2020 courses?

A: No. Since courses are delivered remotely or through alternative modes for the rest of the term, you do not need to travel to Sudbury to complete your courses. 

 

Q:  I am an international student and was planning to arrive in Canada in time for Spring 2020 courses. What should I do? 

A: If you are able to, please remain in your home country and prepare to complete your Spring 2020 courses remotely. If you are not able to complete your courses through alternate mode of delivery, you may request to defer your admission to September 2020 by emailing admissions@laurentian.ca

 

Q:  I am an international student and have already arrived in Canada to prepare for my Spring 2020 courses. What should I do? 

A: If you are able to, you can remain in place to complete your Spring 2020 courses. Follow the Government of Canada’s guidelines for self-isolation for 14 days and monitor your symptoms. If you do not have a place to stay in Canada, please contact residences@laurentian.ca for support.  

 

Q:  I am a student who was unable to travel home during the Winter term, can I stay in residence for the Spring 2020 term

A: We understand that in some cases, leaving residence may be challenging for some students due to travel restrictions or other factors. If you are unable to leave residence, please complete the following form.

 

Q: I was planning to live in Residence in Spring 2020, is this still possible?

A: At this time, we are not recommending that new students move into residence. If you are an international student who arrived without other long-term accommodation options, please contact residences@laurentian.ca for support. 

 

Q: Since my courses will be delivered remotely, will I be eligible for a tuition? 

A: No. Courses delivered online and remotely are of an equivalent standard to courses delivered face-to-face. You will have access to the same level of support hours and access to learning resources and benefits, including support from the Centre for Academic Excellence, Learning Commons, Library, Counselling, Writing Centre, etc., as you would if you were studying on campus. 

 

Q. I am experiencing other financial hardship related to the COVID-19 situation. Are there emergency funds available?

A. Yes. You may apply for the Emergency Bursary. These funds are open to international and domestic students studying on campus or online, full-time or part-time, at the undergraduate or graduate level, who are currently experiencing financial hardships due to COVID-19. 

 

Q. Can I still graduate in the Spring? 

A:  Yes, you can graduate in the Spring if you have completed your degree requirements and applied to graduate. Please note that the Spring 2020 Convocation ceremonies have been postponed, this does not impact your graduation status. 

 

Q: Will Fall (September) 2020 on-campus courses also be offered remotely?

A: At this time, only the Winter 2020 and Spring 2020 terms have been moved to either online or remote delivery. 

 

Q. I applied for a Study Permit Extension but have not received it yet. What do I do?

A. Study Permits may take over 3 months to process in Canada. You do not need a Study Permit or Temporary Resident Visa to leave Canada. You may leave the country with a Study Permit application that has not yet been approved. You will be able to apply for a Temporary Resident Visa or eTA from outside of Canada. This will allow you to re-enter Canada at a later date. You will need a Letter of Acceptance/Enrolment from the International Services office. Please request this letter by visiting: https://laurentian.ca/international-student-services

 

Q. My Study Permit is expiring. What should I do?

A. Apply to extend your Study Permit (3 months before the expiry date) or apply for a Visitor Record (within 30 days of the expiry date). You will need a Letter of Acceptance/Enrolment from the International Services office. Please request this letter by visiting: https://laurentian.ca/international-student-services

 

Q. What documents do I need when I return to Canada?

A. Most students will require a valid Temporary Resident Visa (TRV) or an eTA to return to Canada. Your Study Permit must be valid in order for you to continue with your studies. 

 

Q. What are the implications of programs being delivered online on an exceptional basis due to COVID-19 to the eligibility of the Post-Graduation Work Permit?

A. The Government of Canada has stated that programs delivered online on an exceptional basis due to COVID-19 will not affect Post-Graduation Work Permit Program eligibility for a post-graduation work permit. You will need to request a letter of support from our office when you apply for the Post-Graduation Work permit.

We are continuing to monitor the situation and will update accordingly. Last updated: 9:30 AM, April 1, 2020.

 

Top Ten things to keep you safe and current (PDF)

 

Q: What decisions have been made regarding delivery of courses for the rest of the term?

A: Courses for 2019FW and 2020W will continue to be offered in an alternative delivery mode (online, D2L, Zoom or other) for the remainder of the current academic year. Instructors are to advise their Dean and students of the approach that will be taken to continue courses in this new format by March 25, 2020.

Instructors may modify the format of remaining tests or assignments (found in the course outline/syllabus) for all 2019FW and Winter 2020 courses. In doing so, every effort will be made to avoid negatively impacting students. Instructors will contact students and advise them of the approach for each course by March 25, 2020.
 

Q: What decisions have been made for exams?

A: All face-to-face final examinations (whether for on-campus courses or for Laurentian Online courses) for the 2019FW and 2020W terms that were scheduled to be held in the Ben Avery Gym, in a classroom setting, or at a Laurentian Online examination center will not be held in those settings. An alternative evaluation method of assessment (for example, a take-home exam, an essay, etc.) will be communicated directly to students by the individual course instructors, respecting the original examination period as set out by the Registrar’s Office. So, for example, if a final exam was scheduled for course ABC in the Ben Avery Gym on April 15th, the alternative evaluation method, if any, will be due on April 15th. The specific alternative evaluation method will be communicated to students by March 25, 2020.

 

Q: What is the status for students on placement, co-op, internship?

A: For the moment, students are to remain in their clinical or education placements, as well as in their co-op or internship settings. Students continue to be asked to respect the guidelines of their placement site in terms of social distancing, precautionary measures, or the like. Many of these placements are required because of the accreditation requirements of specific programs or disciplines. Students are asked to communicate any concerns with their placement coordinator. Departments or Schools will determine if alternative methods can be applied, while still respecting accreditation guidelines. Alternative methods, if approved, will be communicated to the students in those settings. It should be emphasized to all that the situation for this type of courses is evolving quickly, and we will message students as soon as possible, should changes occur.
 

Q: What about evaluation methods based on labs, thesis, etc.?

A: For the completion of labs, capstones, studios, performances, theses and other learning methods of the sort, instructors are to determine whether the existing approach to evaluation continues (e.g., oral defence), so long as it follows Public Health guidelines, or if alternative methods will need to be used. Instructors will communicate these alternative methods to students directly before March 25, 2020.

 

Q : Will the campus be shut down and employees sent home?

A : The Laurentian campus remains open. In order to reduce population density and the spread of COVID-19, alternate work arrangements, upon directive and approval from supervisors, continue to be encouraged. This may include, where possible, working remotely, staff rotations, modified hours, etc. As we attempt to reduce density and the spread of COVID-19, we will continue offering services that support our students and ensure our long-term success.

 

Message to Staff & Faculty

While working, we encourage you to follow good hygiene practices and continue to self-monitor for symptoms as per the advice from Public Health Sudbury & Districts.  As a preventative measure, cleaning practices across campus will be enhanced. 

Should you have any concerns about your work, please discuss these with your supervisor.

We continue to align our recommendations with and follow guidelines from the health authorities as well as Public Health Sudbury & Districts.

In light of the class cancellations and the shift to remote classes, the Information Technology department will be adapting its technical support options to best reflect the current situation and challenges. Please consult the list of changes and read our FAQ below.

 

We are continuing to monitor the situation and will update accordingly. Last updated: 11:30 AM, March 16, 2020.

 

Technical support

Technical issues preventing you from performing your work or ability to teach and do research will continue to be prioritized as usual with the exception of work that requires physical access to a hardware device. Work that needs to be performed physically will be deferred.

Should you need technical assistance we kindly ask that you email your request at it@laurentian.ca or use the live chat feature on our laurentian.ca website at https://laurentian.ca/it.

Please reserve calling in to the Service Desk for emergencies only.

 

Support hours

The Information Technology department has aligned its support hours to match the University hours (9:00 am to 4:30 pm).

 

I need to participate in a virtual meeting using Zoom, where can I find more information about it? 

To join a Zoom session, follow these instructions.

To create and manage Zoom sessions, please view the following video.

If you have additional questions about Zoom or about virtual meetings, please send an email to it@laurentian.ca

 

I have a computer or peripheral already at the Service Desk, or I need to drop off some hardware for repairs, can I still go get it / drop it off?

Yes.

 

I need to purchase a new computer to work remotely

There has been a serious disruption in the supply chain of new components and we are unable to fulfill requests for new purchases in a timely fashion until the markets react and apply corrective measures. All procurement of new computers will either be paused or significantly delayed until further notice. 

 

If I have to work off campus, what are the IT services that allow me to work remotely?

Our G Suite for Education, student portals, WebAdvisor, Zoom and D2L will continue to work when working remote. You will require the use of a Virtual Private Network (VPN) software in order to connect to business applications (U/T Drive, UIWeb, Business Objects, Synoptix, Fusion) at the University.

The VPN is available from the following website https://ssl.laurentian.ca.

If you need to access software that is installed on my computer at work please send an email to it@laurentian.ca to discuss possible solutions.

 

How can I check my voicemails if I’m off campus?

You can call the general University number (705-675-1151) and then use extension 4825. At the prompt, enter your own telephone extension followed by pound and enter your voicemail passcode.

March 17, 9:30 PM

Today, Senate approved a series of motions in order to provide some clarity for next steps for the rest of the academic year in light of COVID 19.  A separate message will be sent to faculty members.

As per Senate decisions today, the following will occur:

  • Courses for 2019FW and 2020W will continue to be offered in an alternative delivery mode (online, D2L, Zoom or other) for the remainder of the current academic year. Instructors are to advise their Dean and students of the approach that will be taken to continue courses in this new format by March 25, 2020
  • Instructors may modify the format of remaining tests or assignments (found in the course outline/syllabus) for all 2019FW and Winter 2020 courses. In doing so, every effort will be made to avoid negatively impacting students. Instructors will contact students and advise them of the approach for each course by March 25, 2020.
  • All face-to-face final examinations (whether for on-campus courses or for Laurentian Online courses) for the 2019FW and 2020W terms that were scheduled to be held in the Ben Avery Gym, in a classroom setting, or at a Laurentian Online examination centre will not be held in those settings. An alternative evaluation method of assessment (for example, a take home exam, an essay, etc.) will be communicated directly to students by the individual course instructors, respecting the original examination period as set out by the Registrar’s Office. So, for example, if a final exam was scheduled for course ABC in the Ben Avery Gym on April 15th, the alternative evaluation method, if any, will be due on April 15th.  The specific alternative evaluation method will be communicated to students by March 25, 2020.
  • For the moment, students are to remain in their clinical or education placements, as well as in their co-op or internship settings. Students  continue to be asked to respect the guidelines of their placement site in terms of social distancing, precautionary measures, or the like. Many of these placements are required because of the accreditation requirements of specific programs or disciplines. Students are asked  to communicate any concerns with their placement coordinator. Departments or Schools will determine if alternative methods can be applied, while still respecting accreditation guidelines. Alternative methods, if approved, will be communicated to the students in those settings. It should be emphasized to all that the situation for this type of courses is evolving quickly, and we will message students as soon as possible, should changes occur.
  • For the completion of labs, capstones, studios, performances, theses and other learning methods of the sort, instructors are to determine whether the existing approach to evaluation continues (e.g., oral defense), so long as it follows Public Health guidelines, or if alternative methods will need be used. Instructors will communicate these alternative methods to students directly before March 25, 2020.

I fully understand that the last week has been very trying for all involved, – students, faculty members, staff, with a lot of uncertainty.  I want to thank you all for your patience in this ever-evolving situation.  I will continue to send updates as they are available.

I would also invite students, as a first step, to reach out to their instructors if they have particular concerns. I would then invite them to reach out to their Chair/Director and later their Dean if their preoccupations are wider than a single course.

March 16, 2020

As we continue to monitor the Government of Canada’s travel advisories and those of the various health authorities, and in keeping with concern for the wellbeing of our community, we have made the following decisions:

All business travel, international and domestic, is suspended until August 31st, 2020 until otherwise notified, effective immediately. This applies to faculty, staff, students and researchers.

Returning to Canada from Travel Abroad
We are requiring that all members of the Laurentian community returning from travel abroad, whether personal or professional, respect the federal recommendation and undertake self-isolation for a period of 14-days. Returning travelers are asked to contact their supervisor to confirm arrangements. Your supervisor and our human resources office will provide guidance through this process. 

 

Helpful Links:

Information on Public Health recommendations and protocols to self-isolate, self-monitor for symptoms as well as to seek medical follow-up can be found by accessing the links below:


On March 13, Health Sciences North in Sudbury announced the opening of a COVID-19 Assessment Clinic on Walford Road, with rigorous stipulations on process and protocol. Please consult the link below:

Student Emergency Support Fund

The Student Emergency Support Fund was established by Laurentian University shortly after the COVID-19 emergency was declared on Tuesday, March 10th, 2020.

Other Updates

In these unprecedented times, information evolves and changes rapidly. Please reference the documents in chronological order starting with the most recent for the most up-to-date information.

As a result of the directive by the Province on Monday March 23, ordering the closure of all non-essential business in Ontario, Laurentian University and its federated partners (University of Sudbury, Huntington University and Thorneloe University) will be taking further measures to limit access to campus, effectively locking and closing all facilities, but remaining open online and digitally.

At the same time, we remain committed to the success of our students and the completion of term through the continuation of remote and alternative teaching delivery. We also remain committed to supporting means to complete end of term assignments and evaluations, in the absence of face-to face methods.

All Faculty and Staff – unless explicitly told otherwise by their Dean (faculty), Federated President or direct supervisor (staff) – are to work remotely effective Wednesday, March 25. If you have not already done so, please ensure conversations about how this applies to your work take place immediately. Employees deemed as required for current operations will be contacted directly by Lorella Hayes, VP, Administration or Tammy Eger, the VP, Research. If you have not been contacted as such, you are not allowed on campus until further notice. This also applies to the general public and any student not in residence. Please note that as permitted by ministry guidelines, contractors will be on site completing work required to ensure safety and reliable operations of infrastructure.

Effective 8:00 pm, Tuesday, March 24, 2020, all university buildings will be closed, with only limited access to employees deemed as required for current core operations. If you need to retrieve any work-at-home supplies or personal items from the campus, you must do so by 8:00 pm, Tuesday, March 24. If you are requesting access to campus buildings after March 24 to retrieve articles, arrangements will need to be made. To make arrangements please email covid-19@laurentian.ca. Note that we cannot guarantee access will be granted to requests and anyone seeking access will need to provide valid identification.  

 

For Students in Residence: 

We are committed to ensuring the health and well-being of those students who cannot leave campus and return home. The following changes are being made to allow for proper social distancing for those that need to remain in a Laurentian University residence:

  • We will be moving expeditiously to ensure that all students will have living arrangements that provide for proper social distancing.
  • This may require that students be relocated from their current arrangements into rooms that provide for appropriate distancing and individual access to washroom facilities. 
  • All common spaces that allow for student interaction will continue to be closed.
  • Students who are requiring access to food options or other supplies can still connect with residences@laurentian.ca for support. 

 

To the community:

I continue to be so impressed by the optimism, resilience and unabashed dedication and commitment by everyone associated with Laurentian at this particularly challenging time. Together we will overcome this daunting challenge. To all faculty, staff and students and your families and loved ones, please take precautions, stay safe, knowing that Laurentian will do everything it can to support you.

As we move into our third week of remote class delivery, I am thankful for the many faculty and staff who have dedicated their time to overcoming these logistical challenges and enabling courses to continue. Further, our faculty and staff members have been working diligently to modify their end of term exams towards remote delivery, this can be even more challenging and there has been much progress. 

This afternoon, Ontario Premier Doug Ford announced plans for non-essential businesses to close across the province within the next 36 hours, but said food, medicine and “essential products” would remain available. The order, issued under the province’s state of emergency powers, would come into effect Tuesday at 11:59 pm and last for 14 days. We do not yet know what impact this may have on university operations but will update the community further as soon as information becomes available.


Updates:

  •  Thanks to the generosity of our community, donations to the emergency support fund for students has reached nearly $70,000 with additional pledges being submitted daily.
  • Our deans have been receiving a high number of plans from faculty members about alternative exam delivery and these plans will be communicated to students as soon as possible through faculty members.
  • Our residence team has been working tirelessly to ensure that students who remain on campus long-term (approximately 115) are supported and have resources available to them. They have also developed a food bank which is available for students living in residence.
  • Our food services on campus are currently limited to the central Tim Horton’s location.
  • The university remains open for instruction, but closed for most other services.


As a reminder, support is available for staff, faculty and students:

We will continue to provide information as soon as possible and are committed to updating the community on a regular basis, recognizing that as we go forward, with most of the transition to the present state now achieved, that daily communication may not always be necessary.

Robert Haché, Ph.D.
Recteur et vice-chancelier

Aanii, Hello, Bonjour

More than 700 members of the community participated in our Town Hall meeting via Zoom this afternoon. Thank you for your participation and for your questions. Let me add that while there were several members of our team in the room with me, we have been careful at all times to practice social distancing. 

As you know, we are navigating unprecedented times so the opportunity for feedback is essential. We will continue to review and answer questions, and take suggestions and concerns under advisement. As our primary concerns are the safety and security of our entire community and ensuring our students can meet the requirements of the academic term, we are listening and responding accordingly. We thank everyone for the very strong, proactive response we have seen from across the community over these past ten days.

You will have noticed over the course of the last week that most of our operations have shifted to remote services. Many of you have been working hard to make this monumental task possible over such a short period of time. Everyone is going above and beyond, and I am most grateful.  

Now for today’s updates to the community:

  • Firstly, I would like to reassure our international students that, through Universities Canada, our government is aware of their concerns relating to online delivery of courses as it relates to immigration. The government is reviewing this and is communicating their decisions to best support international students.  
  • As our students in residence have been encouraged, where possible, to move back home, our Residence Office is providing additional support for move-out as well as continued-stay, as applicable. Refunds for those that have left residence will be processed as of March 22nd, 2020. 
  • Yesterday, we announced the suspension of all on campus lab-based research effective Monday, March 23rd, 2020 at 4 p.m. A process of review, for those individuals with critical research activity they feel must continue, has been established. Individual researchers can apply for special consideration through the Research Office.
  • To enable members of our community without access to a personal computer to pursue their studies or continue working from home, a limited number of Chromebook laptops will be made available. We ask that students contact bibdesmaraislib@laurentian.ca to request borrowing arrangements. Faculty and staff members are asked to contact IT@laurentian.ca with their requests. 
  • Subway will be closing as of 2 p.m. today until further notice. A decision on the status of Tim Horton’s operations on campus during this period of self-isolation is pending.
  • As services shift to remote delivery, be aware that the University may consider closing physical buildings at a later date.
  • A mental health 4-part webinar is being finalized by our partner Morneau Shepell and will be available and distributed to the Laurentian community shortly.

On this final point, I encourage everyone to take care of your personal wellbeing and that of your family members as a top priority. Mental health considerations are critical to your overall wellness in these difficult times. Engage in activities that will lift your spirits and continue practicing the social distancing directives of Public Health. Let’s be considerate of others and especially, of ourselves.   

A good weekend to all.

Dr. Robert Haché, PhD
President and Vice-Chancellor

Aanii, Hello, Bonjour,

It occurred to me today that it is the first day of Spring. And it also occurred to me this morning, that this is the first time since the announcement of the global pandemic that the emergency team was able to take a collective deep breath, and start to more fully map out our mid- and long-term strategies. While they have been on our radar all along, the rapidly evolving developments for COVID-19 have kept us on our toes with emerging challenges. 

Let me share the latest updates and wrap them up in some good news: 

  • Tomorrow, Friday, March 20, 2020, at 2:00 PM (EST), I will be hosting a virtual community update to address any questions from students, faculty and staff regarding COVID-19 and the recent measures taken by the University. We encourage participants to join by accepting the calendar invite which was sent this morning. Questions can be asked ahead of time or during the live stream by emailing questions to: COVID-19@laurentian.ca.
  • We continue to emphasize that students, faculty and staff must not congregate and must respect the social distancing directives of Public Health.
  • We are pleased to announce that remote Spring courses will be available to students. We will further be asking Senate to ensure that Laurentian Online courses for the Spring/Summer semester will be offered, with the proviso that any face-to-face evaluations or exams be converted to a remote format at the discretion of the instructor. A decision will follow soon on courses typically offered on campus for the Spring/Summer term.
  • At this time, we feel confident that all students should have the opportunity to complete their current academic term requirements. Our Centre for Academic Excellence continues to provide support to faculty in the transition to alternative delivery assessments. Tools and resources are also readily available.
  • Following consultations with LUFA and the VPR, VPA, and Dean of Graduate studies, the particulars of research activity suspension will be distributed to researchers today.
  • We will be moving to remote counselling to ensure safe access to supports and resources for both clients and staff. We will be sharing details and coordinates very shortly.
  • All libraries on campus are now closed for walk-in traffic including the music resource centre. Students and faculty can still access resources by contacting: bibdesmaraislib@laurentian.ca.
  • The Indigenous Sharing and Learning Centre is now closed but we continue to support students remotely via email or through Zoom. We are reaching out to students through social media with contact information. 
  • Conference facilities bookings will remain suspended up to and including 
  • April 30, 2020, until further notice. 
  • Ending on a positive note, our Student Emergency Support Fund is established and an appeal to our community requesting donations in support of our students went out today. To date, we have already received substantial donations from our Alumni Association, LUSU, as well as many gifts from members of the Laurentian community. A generous donor has agreed to match all contributions to this fund up to $20,000. An application process is being determined and students (domestic and international) will be able to apply for emergency funds through the Student Awards Office. Kudos to everyone involved in launching this initiative in a relatively short period of time. Check your inbox for the email and please join me in donating. 

In these trying times, I urge you to stay positive and to seek balance in your day-to-day activities. It’s also critically important for us to support one another and to be ever conscious that we’re all in this together. Stay positive. Stay healthy.   

Dr. Robert Haché
President and Vice-Chancellor

Aanii, Hello, Bonjour,

Following several updates last evening provided by the Vice-President Academic and Provost and myself, the following are the latest items to report:

  • Canada’s Prime Minister Justin Trudeau and U.S. President Donald Trump have agreed to closing the border between Canada and the U.S. Non-essential travel across the border will be restricted to slow the spread of the novel coronavirus. Assurances have been extended that key supplies will still flow between the two nations.
  • Prime Minister Trudeau is expected to make an announcement today on economic actions, and tax changes by the end of the week.
  • Prime Minister Trudeau stated that National Parks and historic sites will be closed as of Wednesday, March 18, 2020.
  • Alberta has also declared a State of Emergency.
  • Reported cases of COVID-19 in the Sudbury area are limited to two individuals, who remain in self-isolation.

 

Recent Laurentian Updates:

  • Senate meeting decisions yesterday were communicated at large with the Laurentian community. These decisions include:
    • no face-to-face exams to take place but alternative methods of evaluation for individual courses to be communicated by faculty to students by March 25, 2020. These evaluations will respect the original exam schedule communicated by the Registrar in February
    • face-to-face classes will continue to be replaced with remote delivery alternatives in order to allow students to complete their academic term.
    • The President’s and Provost’s update from the March 17, 2020 Senate meeting can be consulted at: Communications with decisions.
  • PrintHub operations have been suspended as of end of day March 18, 2020 until further notice. Remote printing capability and options will be communicated to students, faculty and staff shortly.
  • A Student Emergency Fund is being established. Those interested in contributing are encouraged to donate online at: laurentian.ca/give.
  • Researchers are encouraged to suspend research that occurs physically on campus and transition research activities off campus where this is possible.  LUFA and the VPR, VPA, and Dean of Graduate studies are working together to determine how this can be done with the least impact on scholarship while working to minimize research activity on campus.  Further information will be provided March 19, 2020
  • We continue to emphasize that students, faculty and staff must not congregate and must respect the social distancing directives of Public Health for social distancing.
  • Finally, this Friday, March 20, 2020, at 2:00 PM (EST), I will be hosting a virtual community update to address any questions from students, faculty and staff regarding COVID-19 and the recent measures taken by the University. We encourage participants to join by accepting the calendar invite which will be sent shortly. Questions can be asked ahead of time or during the live stream by emailing questions to: COVID-19@laurentian.ca.

I will continue to share relevant information on our efforts to reduce the spread of COVID-19 and thus ensure every precautionary measure is taken for everyone’s wellbeing. I look forward to engaging with you and answering the questions you may have on Friday.

Dr. Robert Haché
President and Vice-Chancellor

Aanii, Hello, Bonsoir

As we continue to keep our community informed of the latest developments in the fight against the spread of COVID-19 with certain and/or potential impacts on our many stakeholders, today’s update includes the following decisions and advisories:

  • Canada’s Prime Minister Justin Trudeau announced yesterday that Canadian borders would be closed to most foreign nationals except Americans, by end of day March 17th, 2020.  The Government of Canada’s Global Travel Advisory states that all countries are now at a state of level 3.
  • Ontario Premier Doug Ford has declared a state of emergency in the province this morning, announcing the temporary closure of day-cares, private schools and restaurants and bars (with the exception of take-out and delivery). As well, groups of 50 or more individuals in public places are now banned. As a result, food services on campus will be limiting service to take-out only. As well, operations at both day-cares on campus have been suspended.
  • Public Health has issued an updated measures advisory on social distancing which the Laurentian community is encouraged to consult and put in practice.
  • The Laurentian campus remains open. We encourage students to work remotely if they can, and remain committed to providing students with access to the facilities to complete their academic term.
  • In the University Senate this afternoon, a number of motions were passed to enable the completion of the term in the absence of face-to-face classes. Details on the measures to be put in place will follow shortly from the Vice President, Academic and Provost.
  • Students in residence are encouraged to return home if they are able to. Those students who need to remain on campus will be accommodated. Details are being communicated at this time as to the move-out schedule and access to services for those remaining on campus.
  • In order to reduce population density and the spread of COVID-19, alternate work arrangements, upon directive and approval from supervisors, continue to be encouraged. This may include, where possible, working remotely, staff rotations, modified hours, etc. As we attempt to reduce density and the spread of COVID-19, we will continue offering services which support our students and ensure our long-term success.
  • The myLaurentian Hub counter will remain closed for in-person counter service. The Registrar’s Office will continue to operate remotely and will be available by live chat, email, telephone as well as virtually through Zoom meetings when required as students remain our number one priority. 
  • The Desmarais and Architecture Libraries will close as of 4:30 p.m. today. The resource centre at the Alphonse Raymond Pavilion will be open for limited access to computers. Reference services are still available via electronic platforms (email, live chat, etc.) or virtual appointment with a librarian. Patrons can request materials through email at : bibdesmaraislib@laurentian.ca.
  • Some computer labs will remain accessible across campus, including at the McEwen School of Architecture. While we will be vigilant in ensuring proper and thorough cleaning procedures within the lab, we encourage all users to respect appropriate social distancing and hand washing protocols established by Public Health. The following are accessible labs: AR201, AR102, F213, F228, F441, SA-219.
  • All business travel is suspended until August 31st, 2020 until otherwise notified, for students, faculty, researchers and staff, as communicated on Monday, March 16, 2020. At this time, reducing the spread of COVID-19 in our communities, including and particularly in remote locations, is a top priority. The only exception at this time is if it involves COVID-19-related research.


We appreciate everyone’s patience and understanding as we navigate these unusual circumstances. Stay safe and continue practicing all precautionary measures recommended by Public Health.

Robert Haché, PhD
President and Vice-Chancellor

Aanii, Hello, Bonjour,

Developments on COVID-19 are coming in at an accelerated pace and this weekend was no exception. As of March 16, we can share the following updates with respect t

o our operations and the safety of our community:

  • A second case of COVID-19 in Sudbury was confirmed by Public Health Sudbury and Districts on Sunday, March 15. The individual was in close contact with the first confirmed case of COVID-19 and remains in self-isolation. At this time, there is no evidence that the virus is circulating locally.
  • Health Sciences North has recently established a COVID-19 Assessment Centre at the Health Sciences North Research Institute (HSNRI) on Walford Road and a strict protocol for reporting.
  • The Federal government is now closing of Canadian borders to most non-citizens. 
  • We expect the Provincial government to be in meetings today with further advisories and we will communicate any updates relevant to our operations as soon as they are available.
  • All travel relating to Laurentian University business is suspended until August 31st, 2020 or until otherwise notified, effective immediately. This applies to faculty, staff, students and researchers. Full details will be communicated shortly.
  • We will be requiring all members of the Laurentian University community returning from international travel to self-isolate for 14 days. Returning travelers are asked to contact their supervisor to confirm arrangements.
  • If international students would like to make arrangements to return home, they may do so. We will communicate the decision on exams with all students late in the day Tuesday, March 17, 2020 following a meeting of Senate. Students remaining on campus will be kept current with special arrangements as they relate to move-out and meal plans. Further details will follow.
  • Necessary arrangements for research continuance are being arranged through the Research Office and will be communicated shortly. 
  • The campus Bookstore operations are suspended, as are LUCERT’s operations until further notice. 
  • The Recreation Centre facilities will remain closed until at least April 5, 2020. Contracted physiotherapy services through Healthy Living remain open at this time.   
  • The Willet Green Miller Centre building reopened this morning following a thorough disinfection. Employees are advised to follow building protocols and to continue exercising social distancing and Public Health precautionary measures. 
  • Following the cancellation of the Open House on Saturday, March 14, March Break Mega Tours of campus have also been cancelled. Liaison is actively following up with applicants to offer virtual tours.
  • We have updated FAQs on our website with the information shared on Friday and over the course of the weekend.
  • Information on exams will be communicated late in the day, Tuesday, March 17 following the meeting of Senate. 
  • Lastly, our Human Resources Office has issued a Pay Continuance advisory today for reassurance and clarity around continued employment guidelines at Laurentian for the period of March 15 to April 3, 2020. This advisory includes details around flexwork and working from remote locations. 


Our focus continues to be on the completion of the academic semester and minimizing the impact on our students while remaining vigilant in our efforts to prevent the spread of the virus within our community. We remain open and continue to monitor provincial and federal advisories. The situation could change at any time.    

We encourage all members of the Laurentian community to continue exercising social distancing, regular hand washing and Public Health protocols. 

We will continue to provide regular updates as decisions and relevant information become available. 


Robert Haché, PhD
President and Vice-Chancellor

Update - Willet Green Miller Centre Building Re-opens

Following extensive disinfection throughout the building, we have been informed that the Willet Green Miller Centre will reopen and operations will resume on Monday, March 16th, 2020 at the site. As a precautionary measure, we ask that all members of the Laurentian community continue to self-monitor for symptoms of COVID-19 and to practice social distancing protocols recommended by the Public Health Unit.
Students wishing to access lab space where projects, equipment and/or software are located should reach out to their program coordinator or faculty member for approval and access.

Hello, Bonjour Aanii, 

As our community continues to take precautions to prevent the spread of the COVID-19 virus, we are also working diligently to preserve the integrity of the academic semester and to continue to deliver a quality education to our students. These two elements are the pillars of our decision making. As of March 13, we have made the following updates with respect to our operations:

  • Course delivery will remain remote until further notice
  • The Laurentian University Senate will meet on Tuesday, March 17, and will consider how best to facilitate completion of the academic term
  • On campus events have been cancelled up to and including Tuesday, March 31
  • We are suspending international travel for business purposes and are highly recommending that our community follow federal travel advisories for personal travel. We highlight that provinces are increasingly requiring self-isolation for returning international travelers. 
  • We are working with our students who are currently abroad to bring them back to Canada
  • We are recommending that our staff and faculty members currently outside the country also return to Canada
  • Library hours have been reduced to the hours of 9:00 AM to 4:30 PM
  • The Student Recreational Centre will be closed from 4:00 PM Friday, March 13, to Monday, March 16
  • March Break Camps operated by Recreation Services will be cancelled and registrants will be notified
  • Anyone with room bookings (until March 31st) on campus have been, or will be, notified of their cancellations. We are encouraging web-based meetings wherever possible.
  • Campus tours are suspended, however, liaison will continue to engage with prospective students

The threat level in Canada remains low, and we want to assure everyone in our community that those who remain on campus are being fully supported through all preventative measures. 

We will continue to update the community regularly as more information becomes available as we focus on preventing the spread of the virus and working towards the completion of the academic semester.

Hello, Bonjour Aanii, 

In an effort to keep our campus community informed, I am sharing this update with you to continue to provide information as we receive it, as well as the measures we are taking to support our campus. 

There remains only one confirmed case of COVID-19, while this case was not a student or an employee of Laurentian University, they did access campus and we are closely monitoring this evolving situation. Our goal continues to be to preserve the academic term and we are determining how, and if, we will return to in-person delivery. We will provide a minimum of 48 hours of notice before issuing a notice that in-person course delivery will be resuming. Information for our students on placements will be delivered tomorrow. Additionally, considerations for our exam period are being discussed and decisions will be communicated as soon as possible. 

On March 11, we cancelled existing events up to and including March 13th. That has now been extended to March 15th and we will re-evaluate events on campus for the week of March 16, tomorrow (March 13th) as more information becomes available. 

 

Health 

As we have moved to remote course delivery in an effort to avoid large gatherings, we are encouraging all community members to follow prevention practices as outlined by Public Health Sudbury & Districts (PHSD). We are working very closely with our partners at PHSD and Health Sciences North. We recommend that everyone follows preventative measures such as hand washing, avoiding large gatherings and keeping two metres between people as outlined by Public Health Sudbury & Districts

Additionally, we have taken action in adjusting our student services to follow health guidelines, such as:

  • Modified food services to remove buffet options, redistribute the layout of available food
  • Modified myLaurentian hub service counter to increase distance between people
  • Increased strength and use of cleaning products

 

Instructions and support for campus community

We are continuing to roll out more information throughout the day, at this point, we have issued a number of specific communications and are doing what we can to target these messages where relevant and post them to our webpage specific to COVID-19. Below is a list of messages that have been issued, in order of their delivery:

Additionally, further messages will be issued as soon as possible for:

  • Information for student groups, updating the FAQ 
  • FAQ related to Information Technology
  • FAQ for staff and faculty 
  • FAQ for residents

Collaboration is paramount to our success in overcoming the challenges that we currently face and we all play a part in reducing the spread of this virus. Lastly, I want to acknowledge the efforts that our faculty, staff and students are all undertaking to ensure our safety and completion of the semester.

The university has been monitoring the coronavirus outbreak (COVID-19) and as a precaution, we have determined that all classes as of 12:00 PM today, March 11 will be suspended. As of tomorrow March 12, all classes will now be moved to remote delivery until further notice. We are also suspending in-person activities such as laboratories. Information for remote classroom delivery will be distributed shortly.

Additionally, while the university will remain open, events that were planned to take place on campus between now and March 13th, inclusively, are cancelled. We are considering the cancellation of further events and will communicate further shortly.

With a known-case of the virus in our community, we aim to take proactive measures to prevent the spread of this illness. We understand that changes in our day-to-day operations will create challenges and disruptions, however, we believe the risk of not taking action is of greater concern to our community.

We continue to align our recommendations with and follow guidelines from the health authorities as well as Public Health Sudbury & Districts.

Hello, Bonjour, Aanii,  

Like many of you, our leadership team has learned that Sudbury's first case of COVID-19 has been confirmed. Our partners at the Public Health Sudbury & Districts (PHSD) have confirmed that this case involves someone who attended the Prospectors and Developers conference (also known as PDAC). 

As with every year, Laurentian had a major presence at the PDAC, including many members of our community who attended. Laurentian University’s foremost concern is the health and well-being of its students, faculty and staff.

As per the guidance from PHSD, people who attended PDAC are asked to monitor for symptoms and reach out to health authorities if they are symptomatic. We are working closely with public health authorities to ensure our COVID-19 preparedness and protocols are aligned with their recommendations.

Please also note that the Willet Green Miller Building will be closed today; however, classes elsewhere on campus remain on schedule. Preventative measures such as immunization and handwashing are the best defense against spreading illness.

University leadership is considering how this will impact our day to day activities. We will be issuing more email messages later today.

For more information on COVID-19, please visit the PHSD web page.

More Information

Coronaviruses are a large family of viruses that originate in animals but are known to cause respiratory illness in humans, particularly during the fall and winter months. Other novel coronaviruses have included Severe Acute Respiratory Syndrome (SARS) and Middle East Respiratory Syndrome (MERS-CoV).

Enhanced COVID-19 Assessment in Greater Sudbury

Important information about COVID-19   

As of March 13th, Health Sciences North (HSN) is operating a COVID-19 Assessment Centre in the North Laboratory 1 area of the Health Sciences North Research Institute (HSNRI) at 56 Walford Road in Greater Sudbury, 650 metres from HSN’s Ramsey Lake Health Centre. 

The clinic’s purpose is to assess and, only where appropriate, swab people who may be infected with COVID-19 with a goal of minimizing the significant number of patients presenting themselves to the Emergency Department at HSN. This COVID-19 Assessment Centre is by appointment only. For safety reasons, ‘’walk-in’’ appointments are strictly prohibited. Not everyone who attends the clinic will be swabbed. 

Individuals meeting the criteria below must call HSN’s assessment centre at 705-671-7373 between the hours of 9 a.m. and 5 p.m., 7 days per week, instead of presenting themselves to HSN’s Emergency Department. The patient will give their basic intake information and will receive a call back from a clinician for the next steps.
 

March 12, 2020

If you develop symptoms of COVID-19, call Telehealth Ontario for medical advice at 1.866.797.0000 (TTY 1.866.797.0007) or Public Health Sudbury & Districts at 705.522.9200 (toll-free 1.866.522.9200).

Be sure to mention your symptoms and your travel history, including the countries you visited.

If you are ill and must visit a health care professional, call ahead and tell them that you have a respiratory illness. You may be asked to wear a mask while waiting for or receiving treatment to prevent the spread of illness.

If you need immediate medical attention, call 911 and mention your travel history and symptoms.

 

How to self-monitor

Download the how to self-monitor instructions (Public Health Ontario, PDF)

 

How to self-isolate

Download the instructions for people who have been asked to self-isolate (PDF). This information is important if:

  • You have been asked to self-isolate OR you live with someone who is self-isolating.
  • It does not take the place of medical advice, diagnosis, or treatment.
  • Follow the advice of your health care provider and/or Public Health Sudbury & Districts. If you have questions, or you start to feel worse, contact Public Health, and your health care provider or Telehealth Ontario.

The situation is rapidly evolving and the University is taking its guidance from public health agencies at the local, provincial and federal level, who are closely monitoring the outbreak, conducting surveillance and appropriate laboratory testing, and providing public health and infection control guidance.

The risk of more severe illness may be higher for individuals with weakened immune systems such as older people or chronic diseases such as diabetes, or heart, renal or chronic lung disease.  

Coronavirus infections are common and typically lead to the common cold. Gastrointestinal disease is possible for young infants. Symptoms are usually mild to moderate and are listed here via Public Health Sudbury & Districts.

Simple, easy, and routine hygiene practices can reduce the spread of germs and help you stay healthy.

Wash your hands as an important part of your daily routine. Washing your hands is your best defense against spreading illness such as coronavirus, influenza, colds, food-borne diseases, and norovirus.

Learn more about handwashing and tips to help reduce the chances of getting an infection or spreading it to othersCover your mouth and nose when you cough or sneeze. Use a tissue or cough or sneeze into your sleeve, if a tissue is not available. Throw used tissues into the garbage right away.

As usual, those with severe symptoms should stay at home or in their residence room. Students should continue to report illness as they usually do. Students in residence should inform residence staff. For staff, please report your absence promptly to your supervisor per normal practice.

Learners, faculty and staff in a health care setting, should follow the directions of the administration of the facility.

Telehealth Ontario: 1-866-797-0000
New Coronavirus Information Line: 1-833-784-4397
Health and Wellness Services: 705-675-1151 x1067