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Promotion and Communications Coordinator, Harquail School of Earth Sciences

Required Position

Promotion and Communications Coordinator, Harquail School of Earth Sciences    This 9-month, grant funded position is designated as one that may require a different work week and/or hours of work, including travel to conferences and meetings.


Reporting to the Dean of Science, Engineering & Architecture, working in the Harquail School of Earth Sciences, the Promotion and Communications Coordinator will:

  1. anticipate, plan and elaborate marketing initiatives which support and enhance global branding and recruitment efforts for the Harquail School of Earth Sciences (HES) and its Mineral Exploration Research Centre (MERC);
  2. coordinate day-to-day production and communication requirements of the Harquail School: coordinate content flow, translations, photos, visuals, ad specs, deadlines and the like;
  3. coordinate communication efforts with the MERC Board and Metal Earth / MERC stakeholders;
  4. liaise with students, faculty, researchers and partners to develop promotional and advertising content;
  5. coordinate with collaborative units in the Faculty of Science, Engineering & Architecture to develop promotional and advertising content;
  6. strategize and support marketing needs as required;
  7. coordinate marketing efforts with Laurentian University Director of Marketing and Chief Advancement Officer;
  8. assist with RFQ and RFP proposals (relating to HES, MERC, and the Metal Earth research project) and alignment of requirements with the suppliers;
  9. develop content and copy in both English and French for promotional materials, including ads, brochures, display materials, program calendars, websites, mobile applications, etc.
  10. assist with the coordination of photo shoots: locations, props, bookings, follow-ups, contact info, etc.;
  11. assist with inventory of photographic and video materials: sorting, labeling, cross-referencing, mailouts, filing of releases;
  12. support and participate in the elaboration of special events, marketing and advancement initiatives, including strategy development, bookings, ordering, set-ups and participation, as required;
  13. establish and maintain databases which are relevant to promotion of HES units;   
  14. support creation of materials requested by the University Advancement office as it relates to the stewardship of donors to the Harquail School of Earth Sciences and cultivation of future donors;
  15. perform other duties directly related to this position as assigned.
  • A university degree in a related field is required (public relations, communications, science communication or related);
  • Communicate effectively with external stakeholders (including but not limited to private industry executives)
  • clear, professional-level writing and copy-editing skills in French and in English;
  • four to five years of related work experience preferred;
  • extensive knowledge of, and experience in a production environment;
  • extensive experience working in MS-Office Suite and general experience with graphics production software (e.g. Adobe software) is required;
  • experience with and knowledge of pagination, layout and design concepts;
  • ability to multi-task, to work under pressure, and to meet multiple daily deadlines;
  • strong interpersonal skills to liaise with internal and external clients, partners, researchers, faculty, students, suppliers, and personnel;
  • tact, diplomacy, creativity, initiative and sound judgment;
  • fluent in both official languages, French and English.
  • Ability to travel to conferences and special events and meetings


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Applications will only be accepted through the following e-mail address or through our online form.

Position to remain open until filled


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