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VaccinationStudents | Accessibility | Interational Students | Research & Graduate Studies | Residence | Library | IT

Message to Students

Hello, Aanii, Bonjour, 

Laurentian University is actively preparing for your September 2021 start and looking forward to welcoming you in person as we return to face-to-face classes in the Fall. 

We have extensive Health & Safety measures in place to keep you safe. We are working with Public Health Sudbury & District to provide a pop-up vaccination clinic for COVID-19 during the first week of September for those who have not had a chance to get their vaccine before their arrival. 
 
We understand that everyone has unique circumstances and some of you may have questions about your return to campus. 

A few key things for you to be aware of:

  • You can find a list of courses here with delivery method, either face-to-face (on campus) or online 
  • We offer more than 270+ online courses to help you progress in your degree studies, and many full online programs to allow you to complete courses or your full program from wherever you are in the world
  • We will continue to add online and remote options for some courses in the coming weeks
  • Recognizing that hands-on learning by way of studio courses, practicums, laboratory courses is an important part of the academic journey, not all courses will be delivered in an online or remote format

To prepare for your Fall arrival, please consult our list of FAQs, below. Let us know if you require additional information or more help in preparing your transition back to face-to-face learning for the Fall or Winter semester. Remember, your Dean is here to help. If you need assistance with the selection of courses that help you progress in your degree, be sure to reach out and contact your Dean. 

Thank you, miigwech, merci.

 

FAQs

Q: What is the difference between in-person, remote, and online courses?

  • In-person courses have classes that are delivered face-to-face on the Laurentian University campus in Sudbury, Ontario. 
  • To provide you flexibility we also have courses that you can access from anywhere in the world, including: 
    • Remote delivery courses are delivered by distance, using a combination of technologies such as Zoom and D2L. They typically have a scheduled class time for real-time class engagement. 
    • Hybrid (mixed-delivery) courses allow students to choose to study either in-person or via remote delivery for real-time class engagement in a blended approach. In this type of course, some students will be in class, and others will join remotely to contribute to the class. 
    • Online courses allow you to work on the material at a time that is convenient for your schedule, as they do not have a scheduled class time. 
  • Many courses are offered through both remote and online delivery methods. You should consider your class schedule and what mode of delivery is best for you.

 

Are in-class and hands-on learning courses safe? 

  • Yes. We are collaborating with public health officials to provide a safe learning environment and safe and healthy hands-on learning experiences. We are also happy to see vaccination rates continue to grow in our region. To set your mind at ease, you may want to connect with your Dean or program coordinator to establish how program delivery has been adapted to reflect appropriate public safety requirements. Join your Faculty Meet & Greet with the Dean during the week of August 18, 2021. See laurentian.ca/orientation for details. 

 

Can I do a required hands-on learning course from a distance without being in Sudbury? 

  • Check the course list to see if your course is available online. Most hands-on learning courses will be delivered in person (face-to-face), and are not available in an online format, unless indicated in the course list. For example, attendance in Sudbury is mandatory for all Architecture studio courses. We know that hands-on learning is important in your academic journey. Each face-to-face hands-on learning experience meets public health guidelines for safe delivery. 
  • If you are not able to be on campus for a required hands-on learning course, contact your Dean. You may be able to find an alternative option, if possible, or you may be able to delay your studies to the following term or year.

 

If I start with online or remote courses in September, can I return to in-person (face-to-face) courses in January?

  • Yes. If for any reason you can not attend in person in September, you can select from the list of online or remote delivery courses, where possible, to help progress in your degree. Then you can rejoin courses on campus in the Winter term beginning in January 2022.

 

What if I am not able to be physically back on campus for my Fall courses? 

  • Where a course is taught in-person, it is expected that students attend on campus. Medical accommodations are available for those who need them to support your in-person studies. Please contact Accessibility Services at accessibilityservicesinfo@laurentian.ca.
  • You may also choose from the list of online courses to start remotely in the Fall term, then plan to return to campus in the Winter term beginning in January 2022. You may be able to start with your electives or breadth requirements. 
  • Check with a Student Success Advisor if you need help in your course selection: book an appointment through your myLaurentian portal or email academicadvising@laurentian.ca. 
  • If you are not able to find courses delivered online which help you progress in your degree, please contact your Dean.

 

Where can I find support for Fall course registration?

 

Can I start my courses in January 2022?

  • To help you proceed in your degree, we recommend that you get started with online courses in the Fall 2021, if possible. If you are not able to start your courses in the Fall term, your program will remain open so you can select Winter 2022 courses. Check your degree requirements to confirm your degree requirements.
  • If you need help planning your courses, please join a Planning and Registration Clinic. Sessions will be offered live via Zoom, where you'll be able to ask your questions to members of our Orientation team. See Orientation events and the schedule of sessions.

 

We’re here to help. If you require assistance, don’t hesitate to reach out. Drop us a line at orientation@laurentian.ca or contact your Dean:

Frequently Asked Questions

Laurentian’s Policy on COVID-19 Vaccination (the “Policy”) was recently shared with the Laurentian University Community. Through the FAQs below we have attempted to provide more information on how the Policy will be implemented. The FAQs will be updated regularly so please keep checking back.

 

What is Laurentian’s policy on vaccination?

Laurentian’s Policy on COVID-19 took effect on September 7, 2021. Effective October 15, 2021 individuals who wish to enter the University campus, and are eligible to be vaccinated, must provide the University proof that they are 1) Fully Vaccinated against COVID-19, or 2) have a permitted exemption and a negative rapid COVID-19 test at a frequency required by the University.

Between September 7, 2021 and October 14, 2021 (inclusive), individuals who wish to enter the University campus who have not achieved Fully Vaccinated status will be subject to additional public health measures, including submitting proof of a negative COVID-19 test within the previous 72-hour period.

 

Why is vaccination now required?

On August 17, 2021, the Ontario Provincial Government mandated Universities to implement a vaccination policy. 

On August 24th, 2021 the Council of Ontario Medical Officers of Health (COMOH), which represents all 34 public health units across the Province, issued a strong recommendation to all post-secondary institutions in Ontario, requiring mandatory vaccination against COVID-19, that required proof of vaccination status, for all individuals (students, staff, faculty, contractors, and visitors) entering campus. Laurentian University is legally required to follow the recommendations of the Ontario Medical Officers of Health. 

In addition, on August 30, 2021 the Office of the Chief Medical Officer of Health mandated Universities to  
“establish a COVID-19 vaccination policy by no later than September 7, 2021 and implement it by no later than September 7, 2021”.

 

What does “fully vaccinated” mean? 

Fully Vaccinated, means having received the completed series of an Accepted Vaccine (vaccine that has been approved for use by Health Canada and/or complete vaccine series of those listed for emergency use by the World Health Organization). An individual is considered fully vaccinated 14 days after receiving their completed dose of an Accepted Vaccine or as may be otherwise accepted by the University based on advice, recommendations, and guidance from public health authorities.

 

What if I am not Fully Vaccinated, can I still come to campus?

Between September 7, 2021 and October 14, 2021 (inclusive), individuals who wish to enter the University campus who have not achieved Fully Vaccinated status will be subject to additional public health measures, including submitting proof of a negative rapid COVID-19 test within the previous 72-hour period

After October 15, 2021 individuals who wish to enter the University campus must be Fully Vaccinated against COVID-19, or have a permitted exemption and a negative rapid COVID-19 test (at a frequency required by the University).

 

Where can I get more information on COVID-19 vaccines?

You can get more information on COVID-19 vaccines by visiting Ontario’s COVID-19 vaccine safety website and the Government of Canada’s facts about COVID-19 vaccines website.

 

How can I get a COVID-19 vaccine?

In collaboration with the Public Health Sudbury and District (PHSD), Laurentian University will be offering COVID-19 vaccination clinics for students, staff, faculty and others in the community who wish to attend. Please bring your photo ID, and your health card, if applicable.  Current scheduled dates include: 


You can also learn about other opportunities to get vaccinated: 

 

Can I request an exemption from mandatory COVID-19 vaccination to come on campus?

An individual may apply for an exemption from being Fully Vaccinated if the individual has an underlying medical condition which inhibits their ability to be Fully Vaccinated or claims a protected ground under the Ontario Human Rights Code. Forms to request an exemption can be found at: https://laurentian.ca/covid-19/vaccine

Medical Exemptions: 
Please note according to the College of Physicians and Surgeons of Ontario, “ Generally speaking, there are very few acceptable medical exemptions to the COVID-19 vaccination (e.g., an allergist/immunologist-confirmed severe allergy or anaphylactic reaction to a previous dose of a COVID-19 vaccine or to any of its components that cannot be mitigated; a diagnosed episode of myocarditis/pericarditis after receipt of an mRNA vaccine)”.

Other grounds protected under the Ontario Human Rights Code: 
The Ontario Human Rights Code (“Code”) provides that every person has the right to equal treatment without discrimination because of creed. The Ontario Human Rights Commission (“OHRC”) has stated that “creed” means a professed system and confession of faith, including beliefs and observances, if the beliefs and observances are sincerely held and/or observed. “Creed” does not include secular, moral, or ethical beliefs or political convictions. A person cannot claim discrimination in the absence of a sincerely held religious belief with a nexus to the divine or as a function of spiritual faith. With respect to the COVID-19 pandemic, the position of the Ontario Human Rights Commission (OHRC) has been that a singular belief or personal preference against vaccinations is not protected on the basis of creed under the Code.

 

How will I provide proof of my vaccination status 

Beginning September 8th students, faculty and staff will be able to attest to their vaccination status through a secure process linked to the myLaurentian portal. 

 

Where can I find my vaccination records?

If you received your vaccine in Ontario you can visit this site to download your vaccination receipts. You will need your health card number to download your record.

 

What happens if I choose not to get vaccinated, for reasons other than those protected under the Ontario Human Rights Code, but I want or need to attend campus?

Individuals who are not fully vaccinated or confirmed to have a valid exemption (and a negative COVID-19 test at a frequency required by the University) are NOT permitted to enter campus after October 15, 2021.  

It is a violation of the Policy on COVID-19 Vaccination to attend University campus or activities without fully complying with this Policy; to fail to report to any required COVID-19 testing; to provide any false,
misleading, or otherwise dishonest information or documents to the University in relation to this Policy; or to otherwise fail to comply with any COVID-19 health or safety precaution requirement put in place by the University, whether or not such requirement is expressly set out in this Policy.

The Program on COVID-19 Vaccination, with details on implementation, compliance and consequences of non-compliance, will be released shortly.

 

Do I still need to wear a mask indoors after I am fully vaccinated?

Yes, wearing a mask indoors remains a requirement for all individuals. 

In accordance with O. Reg. 364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step, students, faculty, and staff and any other persons are required to wear face coverings or masks (e.g., non-medical or cloth masks) to reduce the risk of COVID-19 transmission when in an indoor area of the premises of the post secondary education institution and in vehicles that operate as part of the post secondary education institution. 

For more information:
Ontario Government: Face Masks and Face Coverings
Laurentian University Policy on Face-Coverings

 

What are the requirements for International Students?

International students must follow all Government of Canada regulations as well as Laurentian University's International Readiness Plans for arrivals as approved by the Ministry of Colleges and Universities (MCU), the Public Health Agency of Canada (PHAC) and Immigration, Refugees and Citizenship Canada (IRCC). International students with questions should contact the International Office.

 

What are the requirements for student placements?

Students taking part in clinical or practical placements will receive further information on any specific requirements that must be satisfied for their placement (i.e. any additional requirements imposed or required by a partner organization). 

 

Where can I direct other questions?

For questions regarding the vaccine requirement or other COVID-19 protocols, please contact covid19@laurentian.ca or visit our FAQ page.

Our priority is to keep you health and safe. This document will be updated as the situation evolves. Last updated: September 14, 2021.

This page includes information for current and prospective students about what to expect in the academic year. This information will be updated regularly to reflect the changing conditions of the pandemic in the months ahead, as well as the evolution of public health measures.

 

Context

The health and safety of all members of the Laurentian community is the University’s top priority. As we return to campus we all need to get vaccinated (if we are eligible) and follow health and safety guidance including wearing a mask indoors, maintaining physical distancing, and continuing to wash hands.  

Ontario remains in Step 3 of the Roadmap for Reopening Ontario. Post-Secondary Education Institutions are subject to the requirements outlined in O. Reg. 364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step and other applicable legislation.  Amendments have been made to O.Reg. 364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step, which will, effective September 7th, 2021, remove physical distancing and capacity limit requirements for indoor instructional spaces (i.e. classrooms, laboratories, libraries, in-person experiential learning) at public sector SE institutions. The amendment applies to indoor instructional spaces only and Step 3 requirements remain the same for outdoor instructional spaces. 

Laurentian has scheduled classrooms with capacity considerations and will continue to do so. In addition, the university continues to offer courses on-line, remote and through hybrid technology enabling students to study on and off campus.  

 

Vaccination Requirement

Individuals who wish to enter the University campus, and are eligible to be vaccinated, must provide the University proof that they are Fully Vaccinated against COVID-19, or have a permitted exemption and a negative rapid COVID-19 test in the last 72-hours. Up to October 14, 2021 individuals who have not achieved Fully Vaccinated status, will be permitted to enter campus if they have proof of a negative rapid COVID-19 test within the previous 72-hour period. 

For more information on the Policy refer to the FAQs on the Policy on COVID-19 Vaccination. 

Vaccination against COVID-19 is the single most effective public health measure to reduce the spread of COVID-19. Vaccines are safe, effective and the best way to protect you and those around you from COVID-19. In collaboration with the Public Health Sudbury and District (PHSD), Laurentian University will be offering COVID-19 vaccination clinics for students, staff, faculty and others in the community who wish to attend. Please bring your photo ID, and your health card, if applicable.  Next clinic: 

You can also learn about other opportunities to get vaccinated here: 

 

Accessing Campus

Students must comply with Laurentian’s Policy on COVID-19 Vaccination and follow other health and safety measures to enter campus.  Please note the following: 

  • Comply with Laurentian’s Policy on COVID-19 Vaccination

  • Complete the COVID-19 Screening Self-Assessment questionnaire (available on our website and also on the SecurLU-UL APP)

  • Read Laurentian’s Policy on Face Covering and be aware that masks must be worn when in classrooms and in any other public areas (View the Face covering policy).

  • Stay home and do not come to campus if you are feeling unwell or have been in contact with someone who has tested positive for COVID-19

Any student who has been on campus and is experiencing symptoms potentially linked to COVID-19 is asked to report.   Please refer to Procedures for Students Reporting Illness for more information.

 

Heath and Safety Measures

The University is committed to provide and maintain healthy and safe working and learning environments for all students, employees, volunteers, visitors and stakeholders. This is achieved by observing best practices which meet or exceed the standards to comply with legislative requirements. 

More: https://laurentian.ca/COVID-19/health-safety

 

Course Delivery 

Course delivery for the fall and winter terms will include significant on-campus instruction, with some courses taught online or in a hybrid format. The timetable will allow most students to return to campus for at least part of their courses.

  • Most courses will be taught in either an on-campus format or hybrid format.
  • Classrooms will be scheduled at a maximum of 80 percent capacity and no physical distancing is required.
  • Laboratory teaching and research experiences will take place on campus. Graduate-level teaching and research activities will also return to campus.
  • On-campus research activities will no longer require research resumption approval. Normal course approvals (Research Ethics; Animal Care; Biohazard; other) will be required. Research activities involving travel outside the Greater Sudbury area will require approval. Requests can be made by completing this form.
  • Off-campus experiential education, such as co-op and practicum opportunities, will be available within the conditions agreed upon with the partners offering the experiences. In some cases, such as in some health fields, partial or full vaccination may be a prerequisite for participation. 

 

Student Experience and Student Services

  • Laurentian is planning to offer a number of co-curricular and extra-curricular activities, with health and safety guidelines in place, as needed. Online options will also be offered for some activities.

  • Student services will be offered on campus in the Fall. Some services, such as student health and mental health services, student accommodation services, and academic advising can be accessed in person or online. This includes the option for remote meetings with counsellors and advisors. 

  • Orientation activities will be offered both online and on-campus. We realize that many students entering second year in September may never have attended campus before. As a result, some orientation events aimed at second-year students will be presented. Orientation events are organized throughout the year to help welcome and transition new students.

 

Library

  • On-campus library services have resumed, with access to physical library collections; regular online library services will continue.
  • The library opening hours coincide with official university office hours (9:00 a.m.-4:30 p.m., Monday to Friday).
  • Study space are available to students on campus, with appropriate safety guidelines in place.
  • General library orientations are available online. Librarians will be offering classes that may be online or in person, as agreed upon with course instructors.
  • Members of the Laurentian community now enjoy an enhanced ability to request physical books from other Ontario university libraries and are able to obtain scans of journal articles from beyond Laurentian more quickly than in the past.

 

Residence

  • On-campus student residences are available. Laurentian will facilitate isolation for residence students if/when it becomes necessary.
  • To ensure the health and safety of all students living in residence, some additional rules may be in place.
  • Dining facilities are open and operational, with some additional safety and public health measures in place.

 

Ben Avery Physical Education Centre

  • Laurentian have athletics and recreation facilities available to students, staff and faculty, with the exception of the pool, which will remain closed until further notice.
  • Student programming, such as intramurals and fitness classes, will be available as well.
  • Laurentian Voyageur Athletics are following Ontario University Athletics and provincial sport guidelines along with local public health.

Social Gatherings

We recognize that part of the university experience is to gather with friends and other students. If you are planning social activities we encourage you to wear a mask, maintain physical distancing of 2m, practice good hand hygiene, keep your groups small, and isolate if you are sick. The Laurentian University campus offers ample opportunities for socializing in outdoor locations, including our expansive trail system and campus beach.

We are continuing to monitor the situation and will update accordingly. Last updated: September 14, 2021.

International students should prepare to be in Sudbury by the Fall 2021 term. Students must have valid documentation to travel to Canada and ensure that they carry proof of current term registration in order to enter the country. Those without current term registration should only enter Canada 30 days prior to the beginning of their studies. 

Please ensure you have read and understood the items below:
New testing requirements for entering Canada by land and air 
Latest accommodation and quarantine measures
 

Q: Will I need a study permit when my program resumes on campus in Canada? 

A: Yes. Beginning studies through distance learning does not guarantee that a study permit or entry into Canada will be approved by Immigration, Refugees and Citizenship Canada (IRCC). You must have an approved study permit and permission to enter Canada to finish your degree program on the Laurentian University campus in Canada. No refunds, beyond the general Laurentian refund policy will be made for failure to obtain a study permit.

 

Q: Does Laurentian University offer employment or other income opportunities for international students?

A: Laurentian offers students an opportunity to work part-time or full-time on campus, in jobs that accommodate their studies. Laurentian employs approximately 1,000 students per year in various positions across campus including food services, recreation, office administration, and more. For more information, visit laurentian.ca/support/career-employment-centre.
You may be eligible to work off-campus while studying, if your study permit includes a condition that says you can work on or off-campus. You must also meet all the other requirements. You can only start working in Canada when you start your study program. You can’t work before your studies begin. For more information, visit Immigration, Refugees and Citizenship Canada website.

 

Q: What about health insurance?

A: University Health Insurance Plan (UHIP) UHIP is the mandatory and affordable health insurance plan for international students studying at Ontario Universities. The cost is $63 per month or $756 from September 1st to August 31st*. This health insurance plan can begin as early as the 10th day of the month prior to the beginning of your classes. For example, if you are beginning your studies in September, UHIP can start no earlier than August 10th. This insurance plan offers coverage for prescription medication, dental care, vision care as well as other professional services such as physiotherapy. Our office will be enrolling students during Orientation Month. Please contact our office at international@laurentian.ca if you have any questions

  •  To find out more about UHIP coverage, visit UHIP.ca 
  • You will automatically be enrolled in UHIP. Your UHIP card will be sent to you, by email, within the first two weeks of September. 
  • Any dependents (spouse and/or children) who will be living with you in Canada must also be enrolled. Students also have extended health insurance coverage offered through their student associations (AEF, SGA or GSA). 
     

Q: Will I need a study permit when my program resumes on campus in Canada? 
A: Yes. Starting your studies through distance learning does not guarantee that a study permit or entry into Canada will be approved by Immigration, Refugees and Citizenship Canada (IRCC). You must have an approved study permit and permission to enter Canada to finish your degree program on the Laurentian University campus in Canada. No refunds, beyond the general Laurentian refund policy (link) will be made for failure to obtain a study permit.

 

Q: Can I study remotely if I can not travel to campus in person this academic year? 

A: The university is offering a combination of remote delivery and online courses. Though there aren't as many options as there were during the 2020 Fall-Winter terms, it is possible to continue studying online. A remote delivery course is one where students would participate via virtual classroom such as Zoom at the declared time/date within their schedule. An online course is a course where the students would follow at their own pace, no Zoom requirements and no need to join a live lecture.

Essentially the students receive their course content on the first day of class and follow their assignment deadlines. 
 

 

Q: How do I get vaccinated once I am In Canada?

A: All international students have coverage for the COVID-19 vaccine through UHIP.

Please visit the Laurentian University Health and Wellness Services website for more information.

 

I will be required to quarantine upon my arrival in Canada. Am I able to get my first dose before going into quarantine?

No. All individuals required to quarantine must proceed directly to their approved accommodations immediately after arriving in Canada. During the quarantine period, you may contact Laurentian University Health and Wellness Services to arrange your vaccine: vaccineclinic@laurentian.ca

 

My vaccines are currently not approved by Health Canada. Am I able to stay in residence?

The University will recognize Health Canada-approved vaccines as well as vaccines on the World Health Organization’s Emergency Use Listing for students to stay in residences.

 

I am an international student and cannot receive my first dose prior to move-in. Am I able to stay in residence?

Yes. International students who are unable to obtain their first dose upon move-in will have 7 days (following the end of their quarantine period) to obtain their first dose. Your second dose can be scheduled following the guidelines laid out by the Public Health Agency of Canada

We are continuing to monitor the situation and will update accordingly. Last updated: September 14, 2021

 

Research

Q: Now that we are back on campus do I still need to complete the Laurentian University Research Resumption Phased-In Return to On-Campus and Field Research Form to resume research activities? 

A: On-campus research activities can resume.  All individuals working in a research space must comply with Laurentian’s Policy on COVID-19 Vaccination and Policy on Face-Covering.  Masks must be worn indoors and physical distancing of 2m should be maintained.  Additional information on the health and safety requirements can be found here (https://laurentian.ca/covid-19/health-safety)

Approval is required for research activities that will occur outside the Greater Sudbury area. Requests can be made by completing this form

Q: As we transition back to campus, what are the mental health and wellness supports available to graduate students?

A: COVID-19 related restrictions can be difficult to process and have been disruptive to scholarship plans. As more students transition back to campus, supervisors are encouraged to check in with their highly qualified persons. The following supports are available to students: 

Students can access Laurentian University Counselling services by calling 1-800-461-4030 ext: 6506 or at 705-673-6506, or by email at counselling@laurentian.ca

Additional counselling/crisis/support lines for students are listed on the Are You Ok web page: https://laurentian.ca/areyouok

 

Q: How can I work from home and access resources and systems from off campus?

The IT department has provided the following guidance, for any other questions please refer to this website for information https://laurentian.ca/COVID-19#faq-faculty-staff or please use the IT portal to submit your questions or support requests. 

Our G Suite for Education, student portals, WebAdvisor, Zoom and D2L will continue to work when working remote. You will require the use of a Virtual Private Network (VPN) software in order to connect to business applications (U/T Drive, UIWeb, Business Objects, Synoptix, Fusion) at the University.

The VPN is available from the following website https://ssl.laurentian.ca.

 

Q: Can student groups continue to work in the Fielding Innovation Space? Can we continue to use the Makers Space?

A: The Fielding Innovation Space continues to offer programming in accordance with Laurentian’s return to campus plan and Public Health Guidelines. For any Fielding Innovation Space questions please contact groberts@laurentian.ca.

 

Q: How do I stay up-to-date regarding COVID-19-related information being issued by funding agencies?

A: Staff will be accessible by email to answer your research-related questions and provide commercialization and entrepreneurship support.  

 

Q: Do I need to adopt more stringent cleanliness and sanitation standards in my laboratory during this time?

A: Researchers are encouraged to continue to follow recommended guidance from Public Health Sudbury and Districts. Questions on health and safety in laboratories can be directed to Laurentian’s Manager of Occupational Health and Safety, Gail Copwer-Benoit. Additional information on health and safety during COVID-19 can be found here: https://laurentian.ca/covid-19/research

 

Q: What level of support can I expect for managing my grants, from application submission through to awards processing and providing access to my research funds?

A: Staff in the Office or Research Services continue to be available to support researchers. To make an appointment with a research advisor you can email: research-recherche@laurentian.ca

 

Research Involving Humans

Q: Is the REB accepting new submissions?

A: Yes, applications can be sent to the REB for review.

 

Q: Can previously approved research continue?

A. Researchers are required to consult with the Research Ethics Board to obtain approval to restart research projects with human participants. Questions can be sent to ethics@laurentian.ca

 

Q: Can I conduct on-campus research with humans?

A: Approval is required from the Laurentian University Research Ethics Board.  For more information on how to submit an ethics application: https://laurentian.ca/research/ethics

 

Q: Should I be sending in my requests for renewal of the ethics certificate and project closure?

A: Yes, the REB continues to function and is supported by staff in the Office of Research Services. Questions can be directed to ethics@laurentian.ca

Through the 2020-21 academic year, Residences have remained open in a reduced capacity.  We have a number of safety protocols in place that, with the cooperation from students, have been effective.


This document will be updated as the situation evolves. Last updated: September 14, 2021. 

 

Why is COVID-19 vaccination mandatory for residence students?

All individuals entering campus are required to comply with Laurentian’s Policy on COVID-19 Vaccination.  The Policy applies to all individuals living in Laurentian University Residences.  
 

Are both doses required prior to move-in?

Residents who are eligible (see question on exemptions below) must have one dose of a two-dose Accepted Vaccine by September 4, 2021 or prior to their scheduled residence move-in date if later.

If required, residence students are advised to schedule their second dose following the guidelines laid out by the Public Health Agency of Canada. All students living in residence, who are eligible, are required to have their second dose by October 15, 2021 (see question on exemptions below). Residence students, who are not fully vaccinated, will be required to have a negative rapid COVID-19 test every 72 hours until they reach fully vaccinated status.

 

I am living in residence right now. How does this apply to me?

Students currently living in residence are required to meet the same timelines as those joining us in September. That is, by September 4, 2021, you will be required to receive your first dose of the vaccination, unless you have an exemption (see question on exemptions below) and be required to have a negative rapid COVID-19 test every 72 hours until they reach fully vaccinated status.

 

I am living in Mature Student Residence (MSR). Does this apply to me?

Yes. This requirement applies to all individuals, who are eligible to be vaccinated, living in Laurentian University residences.

 

How will I provide proof of vaccination?

You will be required to upload your proof of vaccination on the secure portal, located at my.laurentian.ca

 

What will happen if I don’t have proof of vaccination when I move in?

The expectation is that all students without an exemption will have to provide proof of vaccination when they move in. Please contact Accessibility Services for medical-related accommodation requests. In addition, students will have to attest to their COVID-19 vaccination before arrival.

 

Can I find out if my roommate has been vaccinated?

No. We are not able to share private health information.

 

Where can I get vaccinated? 

Students who have not received their first or second dose of COVID-19 vaccine are encouraged to register for an appointment through the provincial booking portal. Pharmacy booking information is also available through the portal.

Students can also contact Laurentian University Health and Wellness Services to register for COVID-19 immunization clinic bookings or find out additional information about vaccines.

 

What if I choose to not be fully vaccinated and do not qualify for an exemption?

Residence will be available only to those who are fully vaccinated or have an exemption. 

 

I no longer want to live in residence. Can I opt-out?

Yes. We understand that this change in requirements may not be supported by all residents and if you no longer want to live in residence, please email residences@laurentian.ca to complete the cancellation process.

 

Exemptions

What if I cannot be vaccinated? Are there exemptions to the mandatory vaccination requirement?

 An individual may apply for an exemption from being Fully Vaccinated if the individual has an underlying medical condition which inhibits their ability to be Fully Vaccinated or claims a protected ground under the Ontario Human Rights Code. Forms to request an exemption can be found at: https://laurentian.ca/covid-19/vaccine

 

Other

What changes will be in place?

The health and safety of our campus community is our top priority. Students will be expected to follow all public health guidelines during their stay in residence. These include requirements with respect to physical distancing and wearing a face covering. There may also be additional residence specific rules in place, as precautionary measures (e.g. limiting visitors). We will regularly update students depending on changing circumstances.
To learn more about the measures in place around the university to protect students, and to learn more about the policies in place, please review the COVID-19 specific Student FAQ.

 

What is your procedure if an individual in residence tests positive for COVID-19?

Should a residence student test positive for COVID-19, the University’s isolation protocol may involve re-locating the student (and potentially roommates, where applicable) for the required period and providing necessary support. This has been well received during the previous academic year and has proven to be an effective process.

 

Will there be enhanced cleaning?

Cleaning in public areas (e.g. lobbies, common hallways and lounges, service desks, laundry rooms) will be enhanced as per guidelines from Public Health.


What are the current safety measures in place to ensure a safe campus dining experience?

We have been working closely with Public Health to ensure the ongoing safety of dining on campus. Measures such as COVID-19 screening, proper personal protective equipment such as face masks must be worn by our guests and employees, as well as frequent sanitation schedules of high touch points within the locations and the designated seating areas.

As the guidelines change we also monitor and adjust the capacity in each location.  All guests are advised to sanitize their hands before entering and exiting.  Physical distancing indicators are present throughout spaces.

This document will be updated as the situation evolves. Last updated: September 14, 2021

 

Which libraries on campus are open to the public?

  • J.N. Desmarais Library: 8:30 am to 4:00 pm, weekdays
  • Architecture Library: 8:30 am to 4:00 pm, weekdays

 

How can I get research help?

Research help is available!

How can I access library digital resources when working off-campus?

Start at the library homepage. All of the links from the catalogue search, databases, and research guides lead you through our proxy server, which proves to publishers that you're a Laurentian University community member.

Similarly, the Scholarly Articles search from the library homepage leads to a special Google Scholar search that adds a "Get full text" links beside any article to which we have access.

 

Can I request a scan of a book chapter or journal article

Yes, use this request form and we will email you a PDF. If you need a different file format, let us know in the note section of the form. This service is intended for students and faculty living outside of Sudbury, Ontario, and who are studying or teaching entirely online.

 

How can I renew an item?

Log into your library account using your Laurentian ID, select the items to renew, and click Renew items. If you can’t renew an item, email the Library that loaned you the item:

  • Desmarais Library
  • Architecture Library

 

Can I access print course reserves?

Print items on course reserve will become available once the libraries physically open.  
Course instructors teaching on-campus courses may ask that print items be placed on course reserve once the library is physically open.  Course instructors teaching entirely remotely may ask us to scan articles or book chapters from print items that they can then add to D2L.
 

Can I order books and articles via Interlibrary loan

Yes. You can request print items, as well as electronic articles and scanned chapters/excerpts from books, through Omni's request form that is displayed when you click: Not available locally, check for more options -> Get it from another library from a search result.

 

Can I still access materials in the Archives?

The Archives reading room is closed to the public but we are accessible by email archives@laurentian.ca or by phone at 705-675-1151 ext.3306. We are available to help, answer your questions and for consultations. Visit the homepage of the Archives for more information.

This will be updated as the situation evolves. Last updated: September 14, 2021.

 

Q: I am a new student and don’t know how to register for services.

A: Please go to the Accessibility Services website for information on how to register for services.

 

Q: Do I still need to book my tests and exams through the Accessibility Services online booking portal?

A: Yes, all students requiring testing (evaluation) accommodations, please book all quizzes, tests, midterms and exams through the online booking portal; all bookings should be made at least 7 days in advance. The Accessibility Services office needs to be aware of all upcoming evaluations to ensure that each student’s accommodations are in place for each evaluation. If you require support, please contact your Accessibility Advisor. For general inquiries contact: accessibilityservicesinfo@laurentian.ca, or phone 705-675-1151, ext. 3324.

 

Q: If my class does not have a face-to-face evaluation, where will I be writing the evaluation?

A: Depending on the type of evaluation (timed D2L evaluation, take-home exam, assignment, etc.), students are responsible for selecting an environment in which they will not be disrupted, in their home, or an alternative suitable space. If students reside with other people, they are encouraged to inform their cohabitants prior to the evaluation to avoid being disturbed, and select a comfortable space for the duration of the evaluation. Students distracted by background noise (ex: construction, dogs barking, etc.), are encouraged to use earplugs or noise-cancelling headphones.

 

Q: How will I get my extra time accommodations for tests, exams or other timed evaluations?

A: Course instructors will be responsible for adding extra time to timed D2L evaluations, whether it is a synchronous proctored evaluation, or an evaluation that needs to be uploaded to the D2L dropbox. The Accessibility Services Exam Coordinator will communicate with course instructors one week prior to the evaluation date to ensure that the extra time has been added.

 

Q: If my Instructor is giving us 24 hours or more to complete an evaluation, do I still get my extra time accommodation?

A: Instructors are being encouraged to implement  Universal Design Learning principles. Students given a larger window of time (ex. one week) to complete an assignment that will normally require a set number of hours (e.g. 3 hrs) are to complete it on their own time and submit it by a deadline set by the instructor. Students who normally require extra time should budget extra time in the set window if time to devote to this activity and do not necessarily need a larger window of time. Students who believe they would still require this accommodation are asked to contact their Accessibility Advisor for assistance prior to the evaluation date.

 

Q: What will happen if there is a technical issue with the internet and I get disconnected from the synchronous evaluation?

A: Every student needs to ensure that they have a strong internet connection prior to any remote evaluation. If students are being proctored by Accessibility Services when the connection is disrupted, they are asked to please phone the Accessibility Services’ Exam Coordinator immediately at 705-675-1151, ext. 3309 so that the course instructor may be informed. Each incident will be handled case by case.

 

Q: Am I allowed to use the washroom during my synchronous proctored evaluation?

A: Yes. Students must inform the proctor prior to leaving their seat when a washroom break is needed.  The start and return time of the break will be noted, however the timer on the evaluation will not be stopped.

 

Q: I require a scribe for my evaluations. How will this be handled?

A: A scribe will be assigned to students by the Accessibility Services Exam Coordinator. 

 

Q: I need assistive technology for all evaluations. How will this work?

A: Students are encouraged to communicate with their Accessibility Advisor for all needs requiring assistive technology or special software. The Accessibility Advisors will work with Accessibility Services' Exam Coordinator to facilitate this accommodation on a case by case basis.

The Accessibility Services team is available to support you with any accessibility concerns as students transition to remotely delivered and/or online classes and evaluations. Please email accessibilityservicesinfo@laurentian.ca for assistance. 

We are continuing to monitor the situation and will update accordingly. Last updated: September 15, 2021.

 

Technical support

Technical issues preventing you from performing your work or ability to teach and do research will continue to be prioritized as usual with the exception of work that requires physical access to a hardware device. 

Should you need technical assistance we kindly ask that you submit your request using the IT portal at https://it.laurentian.ca/portal. If you are unable to login to the portal please email it@laurentian.ca

 

Support hours

The Information Technology department has aligned its support hours to match the University hours (8:30 am to 4:00 pm).

 

I need to participate in a virtual meeting using Zoom, where can I find more information about it? 

To join a Zoom session, follow these instructions.

To create and manage Zoom sessions, please view the following video.

If you have additional questions about Zoom or about virtual meetings, please send an email to it@laurentian.ca

 

If I have to work off campus, what are the IT services that allow me to work remotely?

Our G Suite for Education, student portals, WebAdvisor, Zoom and D2L will continue to work when working remote. You will require the use of a Virtual Private Network (VPN) software in order to connect to business applications (U/T Drive, UIWeb, Business Objects, Synoptix, Fusion) at the University.

The VPN is available from the following website https://ssl.laurentian.ca.

 

How can I check my voicemails if I’m off campus?

You can call the general University number (705-675-1151) and then use extension 4825. At the prompt, enter your own telephone extension followed by pound and enter your voicemail passcode.

We are continuing to monitor the situation and will update accordingly. Last updated: September 7, 2021.

 

Are faculty, staff and students required to wear face masks in classrooms and labs? 

Yes, all individuals, including professors, in classrooms and other instructional spaces are required to wear a mask or face covering when in the instructional space.  Individuals who have an accommodation and are unable to wear a mask will be required to wear a face shield. A face shield can be obtained from Accessibility Services if required. Please send an email to accessibilityservicesinfo@laurentian.ca, or phone 705-675-1151, ext. 3324
 

Is physical distancing of 2m required in instructional spaces? 

Effective September 7th, 2021, physical distancing and capacity limit requirements for indoor instructional spaces have been removed.  Physical distancing of 2m is required for outdoor instructional spaces. 

 

Will there be study spaces on campus in the Fall term? 

Yes, there will be study spaces in the Library. Study spaces in other buildings on campus will also be available. Individuals using study spaces must adhere to public health guidelines including wearing a mask and maintaining physical distance of 2m from others. 

Weather permitting students are also encouraged to use the outside spaces.  There are tables throughout Founder’s Square and benches at other locations around campus. 

 

What can I do if I have an in-person course followed immediately by an on-line course and I don’t have time to travel home? 

There are both individual and group study rooms available to students in the J.N. Desmarais Library, which can be used by students needing to participate in a course online.  Students can check availability and make a same-day reservation by stopping by or calling the library service counter (705-675-1151 ext. 4800).  Students are welcome to participate in an online course anywhere on the second (main) floor of Desmarais Library, but are encouraged to use headphones and a microphone to minimize disturbance for others.  

The study areas in the Parker Building, especially on the second and third floors, may also be used.  The group rooms there are available on a “first-come, first-served” basis.  The use of headphones and a microphone is encouraged at the open tables in this area too.

Students are also encouraged to talk to their program coordinator to determine if additional study spaces can be set-up to accommodate students who are on-campus and also need to attend an on-line course.