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COVID-19 Vaccination Policy

Secure Portal for Vaccination Status

Secure Portal for Vaccination Status Attestation and Proof

Laurentian’s Policy on COVID-19 Vaccination came into effect on September 7th.  To comply with the Policy all individuals entering campus must: 

  • be fully vaccinated against COVID-19;
  • be partially vaccinated against COVID-19 with a negative COVID-19 test in the previous 72 hours; or
  • have a valid exemption (are in the process of seeking an exemption) with a negative COVID-19 test in the previous 72 hours. 

 

Beginning September 8th students, faculty and staff will be able to attest to their vaccination status through a secure process linked to the myLaurentian portal (additional details below).

If you have not already done so, be sure to have your vaccination record on the device you are on when you enter the portal to attest to your vaccination status. 

When you enter the portal you will be asked to attest to one of the following six options:

  1. attest to being Fully Vaccinated, and upload proof (If you have not already obtained your proof, you may obtain it here).
  2. attest to being Partially Vaccinated, enter the date, and upload proof (obtain it here).
  3. attest that you are Not currently Vaccinated, but intend to be fully vaccinated before October 15th, 2021
  4. attest that you are not Fully Vaccinated, and are seeking an exemption for medical or other grounds protected under the Ontario Human Rights Code (Forms to request an exemption
  5. attest that you are NOT Vaccinated
  6. attest that you are not entering University campus or facilities

 

Note: 

  • Any individual who is NOT fully vaccinated must have a negative COVID-19 test in the last 72 hours in order to enter campus. 
  • Individuals attesting to 3, 4 or 5 will be required to complete an education session on the merits of the COVID-19 vaccine. You will be contacted by the Laurentian University Health and Wellness Clinic with more information. 
  • The Program on COVID-19 Vaccination, with details on implementation, compliance and consequences of non-compliance, will be released shortly. 

 

How to Access the Portal 

  1. Between September 8th-9th, 2021
    • Students: login to my.Laurentian 
    • Faculty and Staff: login to my.Laurentian
       
  2. Between September 10th-12th, 2021
    • Any individual who has not completed their attestation, will be redirected to the portal as soon as they login to any Laurentian digital platform. 
    • An individual will be able to “skip” the process to complete the attestation up to 11:59 AM on September 12, 2021
       
  3.  Beginning September 13th, 2021 
    • Any individual who has not completed their attestation, will be redirected to the portal as soon as they login to any Laurentian digital platform. 
    • The individual MUST complete the attestation process. They will not have access to any IT system until they complete the attestation. 

 

 

FAQs 

How do I find my proof of vaccination?

Vaccination records or receipts are issued by your province or territory. Visit your province or territory's site for more information.

To log into your Canadian or provincial vaccination website and get your receipt, you will need:

  • a health card (you will need numbers from both the front and back of the card, expired cards will be accepted)
  • your date of birth
  • your postal code (the one associated with your health card)


The link for the Canadian vaccine website.
The link for the Ontario vaccine website.

 

I am in the process of getting my second vaccination. Can I wait to complete the attestation? 

You are able to attest to being Partially Vaccinated now and will be able to upload your first vaccination record. Once you have your second vaccination you can submit your second record through the myLaurentian student and employee portals up to October 15th.  

 

I am in the process of seeking an exemption. Can I wait to complete the attestation? 

You are able to attest to seeking an exemption for medical or other grounds protected under the Ontario Human Rights Code.  If you obtain a valid exemption you can upload the completed forms before October 15th, 2021 through the myLaurentian student and employee portals.

 

Do I have to do the attestation? 

Yes, it is a violation of Laurentian’s Policy on COVID-19 Vaccination to attend University campus or activities without fully complying with the Policy; to fail to report to any required COVID-19 testing; to provide any false, misleading, or otherwise dishonest information or documents to the University in relation to the Policy; or to otherwise fail to comply with any COVID-19 health or safety precaution requirement put in place by the University, whether or not such requirement is expressly set out in the Policy.

If an individual has not completed the attestation by September 12th at 11:59 AM, 2021 they will be redirected to the portal as soon as they login to any Laurentian digital platform and they will not have access to any IT system until they complete the attestation. 

 

Who reviews my documentation?

The Manager of the Health and Wellness Clinic and staff under their supervision will be responsible for reviewing the information submitted through the portal. 

Access to the portal is controlled by IT and overseen by the University’s General Counsel.

Employees tasked with overseeing compliance to the Policy on COVID-19 Vaccination will be informed if an individual is non-compliant.  Information on non-compliance and consequences is outlined in the Program on COVID-19 Vaccination (available shortly). 

 

Is my information securely stored?

Yes.  Your data is encrypted during transmission and when stored at Laurentian University’s IT data centre.

 

My vaccine is not on the list of approved WHO vaccines?

When you complete the attestation you can select 1) attest to being Fully Vaccinated. There will be a list of vaccines that you can choose from.  You can select “other”.  Someone from Laurentian University’s Health and Wellness Clinic will contact you to make an appointment to review your vaccination history.  The clinic will consult with experts from Public Health Sudbury and Districts to determine if any further action is required. 

 

If I require testing for COVID-19 where do I go?

The Health and Wellness Clinic will continue to provide testing for COVID-19 at its permanent location in West Residence and will have a larger temporary clinic set up on the 2nd floor of the Parker Building (formerly the bookstore). The clinic will be open from 9:00 am to 4:30 pm on Monday to Friday, and from 6:00 pm to 8:00 pm from Monday to Thursday.  Walk-ins and by appointment will be accommodated. The clinic will be open from 9:00 am to 4:30 pm on Monday to Friday, and from 6:00 pm to 8:00 pm from Monday to Thursday.

 

Can I seek an exemption?

Yes. The attestation process allows you to indicate you are seeking an exemption. 

An individual may apply for an exemption from being Fully Vaccinated if 1) the individual has an underlying medical condition which inhibits their ability to be Fully Vaccinated, or 2) claims
a protected ground under the Ontario Human Rights Code.

Forms to request an exemption can be found at: https://laurentian.ca/covid-19/vaccine

When you access the portal to attest to your vaccination status you can upload a completed exemption form (if you have completed it in advance) or you can return to the portal before October 15, 2021 to upload the form. Submitted exemption forms will be reviewed by staff with the Health and Wellness Clinic. Individuals will be contacted by a staff member with the Health and Wellness Clinic to confirm the submitted request for an exemption is valid. 

Medical Exemptions: 
Please note according to the College of Physicians and Surgeons of Ontario, “ Generally speaking, there are very few acceptable medical exemptions to the COVID-19 vaccination (e.g., an allergist/immunologist-confirmed severe allergy or anaphylactic reaction to a previous dose of a COVID-19 vaccine or to any of its components that cannot be mitigated; a diagnosed episode of myocarditis/pericarditis after receipt of an mRNA vaccine)”.

Other grounds recognised by the Ontario Human Rights Code: 
The Ontario Human Rights Code (“Code”) provides that every person has the right to equal treatment without discrimination because of creed. The Ontario Human Rights Commission (“OHRC”) has stated that “creed” means a professed system and confession of faith, including beliefs and observances, if the beliefs and observances are sincerely held and/or observed. “Creed” does not include secular, moral, or ethical beliefs or political convictions. A person cannot claim discrimination in the absence of a sincerely held religious belief with a nexus to the divine or as a function of spiritual faith.

Please note that with respect to the COVID-19 pandemic, the position of the Ontario Human Rights Commission (OHRC) has been that a singular belief or personal preference against vaccinations and/or masks is not protected on the basis of creed under the Code.

 

I live in the Married Student Residence.  Do I need to share my families’ vaccine information?

Members of your household who are employees or students at Laurentian can complete the attestation through the myLaurentian portal. 

If there are members of your household living in residence with you, who are NOT employees or students at Laurentian proof of their status can be confirmed by: 

  • Contacting the Health and Wellness Clinic  at 705-673-1067 or visiting the clinic in room G23 of Single Student Residence.  The Manager of Health and Wellness will validate proof of vaccination and/or exemption forms.

 

I already moved into Residence.  Do I still need to fill out the form?

Yes. All students living in Laurentian University residence must complete the attestation through the myLaurentian portal. 

 

What happens if I am NOT fully vaccinated or I do NOT have a valid exemption by October 14th, 2021?

Effective October 15, 2021 only individuals (who are eligible) and are Fully Vaccinated against COVID-19, or have a Valid Exemption and a negative COVID-19 test (at a frequency required by the University) will be permitted to enter campus. 

Information on non-compliance with the Policy on COVID-19 Vaccination can be found in the Program on COVID-19 Vaccination (available shortly). 

 

If I study online do I have to complete the attestation?

Yes. All students are required to complete the attestation through the myLaurentian portal. You are invited to attest to your vaccination status and upload proof.  Alternatively, you can attest to not intending to enter University campus or facilities. 

Please note, if you require access to campus at a later date you will be required to comply with the Policy on COVID-19 Vaccination.  After October 15th you can contact the Health and Wellness Clinic to update your status.

 

I have uploaded proof of my vaccination, but I realized that I uploaded the wrong file. How can I change the file?

The Health and Wellness Team will follow up with you. 

 

I am fully vaccinated, although I have received two different vaccine types, what should I upload to the portal? 

Please upload your proof of the second vaccination. Select the second vaccination for the type of vaccine.

 

I am not sure if my upload was successful, is there a way I can find out?

The banner will reappear if you have not uploaded successfully. Otherwise, if the banner disappears, the document was uploaded successfully.

 

I have only completed one dose of the vaccine, when I complete my second dose, how can I update the portal? 

The portal will maintain the banner until you complete the upload of your second dose or your exemption form (if you did not upload on the first attempt).

 

If I have questions about the Policy on COVID-19 Vaccination who can I contact to discuss? 

Questions about proof of vaccination, exemptions or COVID-19 testing: 

  • Contact the Health and Wellness team.
  • (705) 675-1151 ext - 1067
  • vaccineclinic@laurentian.ca
  • Single Student Residence, G-23

Exemption Forms

For those seeking a medical exemption, or a creed/religious belief exemption, our forms are available here:

Previous Updates on COVID-19 Vaccination Policy

COVID-19 Vaccination Policy Update

Hello, Aanii, Bonjour, 

With the first week of in-person classes now underway, I am pleased to see the arrival of students, faculty, and staff, who are all bringing life back to our campus. We have worked towards this date for quite some time, and the return to campus has successfully been implemented thanks to the dedication of our entire community. 

A crucial element of our ability to remain on-campus will be the degree to which our community adheres to the protocols that are in place to keep us safe. This means following our face covering policy, our vaccination policy, as well as the guidance of health and safety professionals. 

At the moment, we are encouraged to see that over 92% of our university community who have visited the secure portal have indicated their full vaccination status and another 4% have confirmed partial vaccination. I wish to thank all those who have taken the time to do so, and further, I would like to encourage those who have not yet uploaded the proof of their vaccination status to do so immediately at https://my.laurentian.ca.

Along with our student leaders and our leadership, we request that you complete this process as soon as possible. Those who choose not to complete the attestation process will be locked out of our IT systems by the end of day on September 13th.

Please remember that the Public Health Sudbury & Districts website provides information on daily vaccination clinics and that our own Health Services team is able to offer vaccinations.

We truly are all in this together, and I realize that the vast majority of our campus community wants to remain on-campus, as does our leadership team, for the benefit of students. We are determined to deliver an excellent student experience in a safe and secure environment. We can support each other by wearing our face coverings, maintaining physical distance when possible, and encouraging that all community members get vaccinated as soon as possible.


Robert Haché, Ph.D.
President and Vice-Chancellor

Policy on COVID-19 Vaccination 

Hello, Aanii, Bonjour, 

Today, I am pleased to be able to provide the highlights of Laurentian’s Policy on COVID-19 Vaccination. This Policy will support existing measures to safeguard the health and safety of our community. 

This Policy will take effect on September 7, 2021. Laurentian’s vaccination Policy continues to align with Provincial Framework, including the most recent memorandum from the Deputy Minister of Colleges and Universities, Ms. Shelley Tapp on August 31, which issued the Postsecondary Education Health Measures Framework for Fall 2021. 

Key Aspects of Laurentian’s Policy on COVID-19 Vaccination 

  • Proof of full vaccination against COVID-19 will be required for all individuals involved in any in-person activities on campus. 

  • Individuals who are not fully vaccinated by September 7, 2021 will have until October 15, 2021 to obtain their second dose and, until their vaccination course is completed, will be required to have a negative COVID-19 test within the previous 72 hour period in order to enter campus.

  • Individuals who are not able to be vaccinated for medical or other protected grounds under the Ontario Human Rights Code will be required to complete and submit an exemption form. In addition, those individuals will be required to also provide on an ongoing basis proof of a negative COVID-19 test within the previous 72 hours prior to entering campus. 

  • Effective October 15, 2021 all individuals who wish to enter the University campus, and are eligible to be vaccinated, must provide the University proof that they are Fully Vaccinated against COVID-19. Individuals with a permitted exemption will continue to require a negative COVID-19 test in the previous 72 hours in order to  enter campus. All others, who are not fully vaccinated will no longer be permitted to enter the University campus.

  • Beginning next week, faculty, staff and students will be able to attest to their vaccination status and upload proof via a secure portal. More information on the portal will be communicated in the coming days.  If you have not already obtained your proof of vaccination, you may obtain it here

  • Additional details of how this Policy will apply for students in residence and varsity athletes will be communicated directly to those community members. 

As a reminder, we will have multiple opportunities to receive your vaccination on campus, however, I recommend that you take action today and learn about where you can receive your vaccination as soon as possible

Vaccination opportunities on campus:

  • September 4: 12pm - 7:30pm, Parker Entrance 

  • September 7: 9am- 7pm, West Residence W-132

  • October 5: 9am - 5pm, Parker Entrance 

 

Members of the Laurentian community that require a COVID-19 test are able to make an appointment with the Health and Wellness clinic by sending an email to vaccineclinic@laurentian.ca

We are steadfastly committed to delivering the exceptional on-campus experience that Laurentian students expect. I look forward to seeing students, faculty and staff on campus for the start of the Fall semester. 

Thank you, Miigwech, Merci,


Robert Haché, Ph.D.
President and Vice-Chancellor

Dear community members, 

The safety of our campus community remains the top priority for our campus leaders and is at the forefront of our decision making while planning for the fall semester. Following the guidance and requirements from public health authorities, the University is taking action through a policy on vaccination for students, faculty, staff, and visitors. Further details on the policy will be provided later this week.

In advance of this, there are several pieces we would like to inform you of:

 

1 - Secure Online Portal

A secure online portal will be used to allow our students, faculty and staff to upload their proof of vaccinations. This portal will be activated in the coming days and you will be prompted to login to it while accessing Laurentian University systems (for example, email, D2L, etc.). If you have been fully vaccinated or are partially vaccinated you will be required to provide the proof of vaccination.

If you have not already obtained your proof, you may obtain it here.

 

2 -  Visitors and Contractors

Visitors and contractors who will enter campus will also be required to comply with the university's vaccination policy. More information for these individuals will be shared in future communications.

 

3 - Exemptions

For those seeking a medical exemption, or a creed/religious belief exemption, our forms are available here: 

 

4 - On-campus vaccination clinics

Available to all community members: 

  • Sept 4: 12pm - 7:30pm, Parker Entrance 
  • Sept 7: 9am- 7pm, West Residence W-132
  • Oct 5: 9am - 5pm, Parker Entrance

 

5 - Rapid-Testing Clinic

For those who are not fully vaccinated and wish to visit campus, a negative COVID-19 rapid test will be required within 72 hours of your visit.

To support this, a COVID-19 rapid testing clinic will be opened on Tuesday, September 8th, at 9am, to provide testing to all faculty, staff, and students who are not fully vaccinated. The clinic is located on the 2nd floor of the Parker Building, across from the elevators.  The clinic will hold regular hours from 9 am to 4:30 pm, Monday to Friday, and from 6 pm to 8 pm, Monday to Thursday. No appointments are necessary, walk-ins are welcomed. 

If you know, or think, you might require rapid testing please contact vaccineclinic@laurentian.ca to get more information or to book your first appointment.

 

6 - Residence

Students living in residence who moved in prior to the portal being online will also be required to add their proof of vaccination to the online portal once it is launched. This portal will capture updates to vaccination status (for example, when a second dose is received). Future communications will provide additional information on how to comply with the vaccination policy. 

In closing, our work on the vaccination policy continues to align with Provincial Framework, including the most recent memo from Deputy Minister of Colleges and Universities, Shelley Tapp on August 31, which issued the Postsecondary Education Health Measures Framework for Fall 2021. Among other things, the Framework provides guidance on COVID-19 Vaccination Policies and Procedures. We will continue to provide updates to the community as they become available.